Sorry, something went wrong. Can you please try again?
Or please send us a note at sales@fylehq.com, and we’ll get you started.
Product
Solutions
BY INDUSTRY
CUSTOMER CASE STUDIES
BY INDUSTRY
Construction Non-profit Technology Legal ServicesCUSTOMER CASE STUDIES
TST Construction 3CX AutocheckResources
LEARN
CUSTOMERS
COMPANY
POPULAR
LEARN
Blog Help center Guides and EbooksCUSTOMERS
Customer success Customer reviews ImplementationCOMPANY
Partners
The Best Automated
Expense Reporting
Solution
Expense report automation for real-time receipt collection and reconciliation. * Fyle directly integrates with Visa, Mastercard and American Express credit cards
What is expense management automation?
Expense management automation is the process of using software to streamline tasks like capturing receipts,
categorizing expenses, and getting approvals. It saves time, reduces errors, and improves efficiency for both
employees and finance teams.
Why should you automate expense management?
- Better receipt management for both employees and finance teams.
- Reduced errors with automatic data entry and receipt capture.
- Enhanced visibility into spending habits for better budgeting.
- Improved compliance with built-in policy checks.
- Quicker and timely reimbursements
for happier employees. - Close books faster with more productive finance teams.
How Fyle automates expense reports
Expense reports are crucial for tracking business spending. With Fyle, employees can submit receipts via text,
create and submit reports on the go, while admins can approve with single click.
Connect cards you already have to Fyle
Fyle integrates with Visa, Mastercard, and American Express, offering instant notifications on all card spend. Employees can add their cards in minutes and spend data starts flowing in real time.
Gain real-time spend visibility and automate credit card reconciliation
Instant text alerts keep you informed each time your business card is swiped. Take a picture of the receipt and reply for instant reconciliation. Or, simply text the receipt, and Fyle will automatically reconcile when the card data comes in.
See how Fyle automates credit card reconciliation
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
101-500 Employees
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
50-200 Employees
Fyle transformed our employee expense reimbursement process. We've reduced turnaround time and errors caused by paper-based expense processes. Expense fraud is unheard of since all expenses are automatically compliant with our corporate expense policies.
11-50 Employees
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
101-500 Employees
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
101-500 Employees
Fyle was the best expense software we found that connected with NetSuite seamlessly and efficiently, allowed control of our expenses within NetSuite, and had an easy-to-use end user interface.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
101-500 Employees
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle’s ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
11-50 Employees
The ability to effortlessly capture receipts on-the-go, coupled with its intelligent auto-categorization feature, has saved us countless hours previously spent on manual data entry.
11-50 Employees
We love using Fyle because it makes life easier for everyone - our field reps, sales people and back office accounting staff. By allowing our folks in the field to snap a photo of their receipt, and have Fyle take care of the rest, Fyle not only improves efficiency, saving time and money, but actually improves our record keeping. Here at 1andFund, we love using it!
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
101-500 Employees
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
50-200 Employees
Fyle transformed our employee expense reimbursement process. We've reduced turnaround time and errors caused by paper-based expense processes. Expense fraud is unheard of since all expenses are automatically compliant with our corporate expense policies.
11-50 Employees
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
101-500 Employees
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
101-500 Employees
Fyle was the best expense software we found that connected with NetSuite seamlessly and efficiently, allowed control of our expenses within NetSuite, and had an easy-to-use end user interface.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
101-500 Employees
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle’s ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
11-50 Employees
The ability to effortlessly capture receipts on-the-go, coupled with its intelligent auto-categorization feature, has saved us countless hours previously spent on manual data entry.
11-50 Employees
We love using Fyle because it makes life easier for everyone - our field reps, sales people and back office accounting staff. By allowing our folks in the field to snap a photo of their receipt, and have Fyle take care of the rest, Fyle not only improves efficiency, saving time and money, but actually improves our record keeping. Here at 1andFund, we love using it!
Two-way sync for a faster month end close
Your expenses are automatically coded and categorised with Fyle. The two-way sync with accounting and ERP softwares ensure all
manual work for accounting is eliminated.
Fyle automatically codes and categorises your expenses. Use Fyle’s two-way sync with accounting and ERP
software to eliminate manual work from accounting entries.
Reimburse employees using ACH
Manage mileage and out-of-pocket expense reimbursements with Fyle using ACH payments (US only.) Fyle also syncs the payment data with your accounting software automatically.
See how ACH makes reimbursements faster
The easiest way to automate expense reports
But, that’s not all. Here’s everything else you need for automated
expense management
Access real-time data across all your card programs in one convenient platform.
Make smarter decisions with unified, accurate information at your fingertips.
Real-time expense analytics
Real-time expense analytics
Real-time tracking of card & out-of-pocket expenses. Analyze spending across
categories, projects, departments, and more to optimize cash flow and make informed decisions.
categories, projects, departments, and more to optimize cash flow and make informed decisions.
Easy budget tracking
Easy budget tracking
Set limits for categories, departments, projects, even cost centers. Weekly, monthly, quarterly, annual - you choose! Get real-time email alerts when expenses near or cross
your thresholds.
your thresholds.
Automated policy compliance
Automated policy compliance
Fyle tracks every expense, flags policy breaches, and stores all receipts digitally.
Stay audit-ready, stress-free.
Stay audit-ready, stress-free.
Resources to help simplify expense management automation
FAQs around expense report automation
1. What is an automated expense reporting system?
An automated expense reporting system simplifies the entire process, from purchase to reimbursement. It automates receipt collection, credit card reconciliation, approvals, and also integrates with your accounting software to enable faster reimbursements and closing of books.
2. Why is expense management automation important?
Expense management automation saves your business money and boosts employee satisfaction by:
- Simplifying submission: Say goodbye to tedious data entry. Capture receipts via text or app, auto-fill details, and submit with ease.
- Eliminating errors: AI automatically extracts data and categorizes expenses, minimizing manual errors and streamlining reconciliation.
- Fast-tracking approvals: Automated workflows route reports, notify approvers, and track progress, ensuring faster reimbursements.
- Boosting compliance: Built-in policy checks and audit trails keep you compliant and save you valuable time.
3. Who benefits if you automate expense management?
Everyone in a business benefits from automating expense management, here’s a breakdown of how:
- Finance teams: benefit from simplified processes, cost savings, and better visibility into spending.
- IT managers: benefit from a reduced burden on IT support teams and improved employee satisfaction and compliance.
- Employees on all teams: benefit from user-friendly tools, less time wasted on expense reports, less frustration, and more time to focus on their jobs.
- CEOs and business leaders: benefit from having a well-run business with lower costs, higher profits, and happier employees.
4. What features should an automated expense reporting system have?
- Smart Receipt Capture: Snap receipts, text them in, or email them - your system should automatically extract data and categorize expenses.
- Seamless Integrations: Connect with credit cards for automatic reconciliation, and sync with your accounting software for effortless expense flow.
- Policy Enforcement: Built-in business rules should flag any violations, keeping you compliant and reducing risk.
- Streamlined Approvals: Automate workflows and notifications to get approvals fast, ensuring smooth reimbursements.
- Easy Reporting & Analytics: Gain real-time insights into spending trends and make data-driven decisions for improved efficiency.
Fyle: Automate your way to 10x
faster expense management
