Shruti Kesavan, aka K7, is the Editor at Fyle. When not convincing people to automate their expense management, she loves to read, travel, and explore with the world with her pup. Be sure to drop her a note at [email protected], if you're looking for any guest blogging opportunities.

  • cell-phone-reimbursement-policy-for-employees

    Cell Phone Reimbursement for Employees: Laws and Best Practices

    With over 50% of the world’s population owning and using a mobile device, cell phone use has become second nature to most.  From checking emails and sending text messages to hosting video conferences, many professionals rely on cell phones as their mobile office. If you’re a business owner running a successful company, chances are you have multiple employees using their mobile devices for work.  How much of that money are you required to pay back? What personal cell phone use is considered “work-related”? And how do you measure these factors? Here we’ll break down the newest laws in cell phone reimbursement and how to guarantee both you and your employees…

  • irs-compliant-expense-reimbursement-policy

    How to create an IRS-compliant expense reimbursement policy

    Not all of your employees are chained to a desk. Many employees nowadays spend their time out in the world, working with customers, conducting meetings, and traveling on behalf of your business.  You may also use a mix of staffing strategies, from mobile employees to contract employees to home-based employees, each on their own schedule.  A smart business will include an expense reimbursement plan so that employees aren’t losing money to work for you. But if you aren’t paying attention to the rules, you could get in trouble with the IRS. Here’s what you need to know to set up your own plan. What is Expense Reimbursement?  The expense reimbursement…

  • travel-and-expense-management-benefits

    Top challenges a travel and expense management software helps solve

    Are you looking for an effective solution for your travel and expense management woes?  In our previous blog, we took a deep-dive to understand primary challenges that your finance teams face. Additionally, we understood the impact it has on the growth and scale of your business.  This article will help you understand how an automated travel and expense management solution can help address your expense management challenges. How does a travel and expense management software help: Unclear travel and expense policies: Your travel and expense policies work as your one source of truth when it comes to employee travel reimbursements. Most companies pay no heed to their policies, and as…

  • top-challenges-travel-and-expense-management

    Challenges finance teams face with travel and expense management

    Do you overlook your travel and expense management?  Business who tend to use traditional expense management reports or ignore expense reporting all together tends to suffer over time. Hidden costs, fraudulent claims, ill-informed decisions will hamper the growth and scale of your business. In this article, we look at the top challenges finance teams face with their travel and expense management and how they can overcome these challenges. Top travel and expense management challenges faced by finance teams Unclear travel and expense policies: Does your travel and expense policy look boring? Have you liked the experience of reading through those pages? Chances are maybe even you haven’t read it thoroughly.…

  • xpense-report-template-small-businesses

    Small Business Tips: An Expense report template to manage business expenses

    Did you end up here looking for an expense report template? To cut you some slack, we have done the work for you. You can customize this expense report template to suit your needs. You can also use this template either via downloading it or by directly editing it online. This expense report template can be downloaded either as Excel, PDF, or CSV. Get your expense report template here. Essential fields to track in your expense report template: Date: This field becomes your single source of truth when it comes to verifying the claimed spends for specific business trips. Trip duration: The assigned duration and the number of days to…

  • employee-travel-expenses-comprehensive-list

    Everything you need to know about managing employee travel expenses

    Your sales employees are always on the move. But do you know what slows them down? – Reporting employee travel expenses! As sales folks, they may incur a varied range of expenses. Some everyday business expenses incurred are transportation, dining, accommodation, and other miscellaneous expenses. A study conducted by GBTA states that:  “Business travel is estimated to grow to $1.6 trillion in annual spends by the year 2020.” This means that you can no longer take your business expenses and employee travel expenses lightly. But does your business efficiently manage these expenses? In this article, we look into the key elements that constitute employee travel expenses. Additionally, we understand the…

  • guidelines-employee-travel-expenses

    How to create an accountable plan for reimbursing employee travel expenses?

    Are your employee travel expenses and other business expenses compliant with the set regulations in your city or country? If you are unsure, unaware, or want to neglect such regulations around employee travel expenses – your business health could be in trouble. Many times, employers pay a lot of attention to specific functions in their business. As a result, they turn a blind eye to other functions such as expense management. Though this may not affect your business now, not staying compliant or failing to monitor employee travel expenses could prove detrimental. In this article, we talk about the various facets of staying compliant when it comes to reimbursing employee…

  • expense-report-form-track-per-diems

    How to effectively track Per Diems in an expense report form?

    Are you a business that provides Per Diem allowances for your traveling employees? Most companies that want to avoid the long route of collating, validating and approving business expenses, opt for Per Diems. In such cases, you might not need an expense report form that contains all the details of your employee travel expenses. But you would still need an expense report form to document and map your Per Diem allowances. In this article, we talk about the mandatory fields that your expense report form or template must-have to adequately document Per Diem allowances at your organization. What are Per Diem allowances? Some businesses provide their employees with daily allowances…

  • expense-report-form-mileage-tracking

    How can businesses track mileage using an expense report form?

    Your employees often travel using their vehicles for in-city client meetings. But is there a process that helps to record and adequately reimburse your employees for these spends? Most businesses use an expense report form for mileage tracking to reimburse mileage expenses. A mileage tracker or mileage expense report form works as a log record of all mileage expenses incurred by your employees. These expenses play an important role as they are used for both reimbursement and tax-deduction purposes. Business expenses under mileage reimbursement in an expense report form: Miles traveled to meet business clients: Your sales team needs to move about the city to meet your clients regularly. This…

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    How to track expenses on an expense report form?

    Creating a custom-made expense report template is a time-consuming task. To help save on time, most businesses opt for a readymade free expense report form or template. These templates are generic and try to accommodate for the general needs of a business. The most commonly used templates are Word, Excel, or Google Sheets. But should you use an expense report form without any customization?  Customizing your expense report form can help add a sense of objectivity while gauging and streamlining your expense management. Hence, businesses must not stick to the available templates. Instead, use a template to build upon with fields specific to your business. In this article, we try…