Gmail add-on for expense reports
Automated Expense Reports,  Expense Management,  Mobile,  Receipt Tracking

Fyle’s Gmail add-on to do your expense reports

Let us put it this way. Fyle loves Gmail. We started by building the world’s first chrome extension for reporting expenses from Gmail. Two years later, add-ons have rekindled our love for Gmail.

For the uninitiated, add-ons can be used inside Gmail to automate repetitive tasks. From tracking sent emails to updating your CRM, you can find a host of apps in the GSuite Marketplace to make your life easier.

While there are multiple add-ons for CRM, invoicing, and task-tracking, we found none for expense reporting. We felt it was our call to deliver something extraordinary, and we were up to the challenge.

We are proud to announce that today Fyle is the world’s only Gmail add-on that can help you save your receipts & expenses from Gmail. With just a click and most importantly, without any manual entry you can report expenses. Along with Google Chrome, the addon works with Gmail on all browsers and Android mobile devices.

Why is it a big deal?

There are over 4 million paying G Suite customers and over 1.5 billion Gmail users. People spend a significant amount of time on Gmail across the web and mobile devices. Today, a significant portion of business spends happen online. Whether it’s your Uber receipt or a software subscription invoice, Gmail has become the default store of receipts.

Most SMBs still use manual processes when it comes to managing employee expenses. They accomplish this with a combination of spreadsheets, google drive/dropbox as a receipt store and scanning apps for paper receipts. This process consumes a disproportionate amount of time for finance and the employee.

While there are receipt scanning apps and extensions with web-clippers for taking screenshots of an email, the problem with these is that users still have to make manual entries. In most cases, you were probably better off with your expense forms. After all, what good is an expense reporting app if it doesn’t eliminate data entry?

Fyle’s add-on for Gmail makes sure that you don’t have to do anything. Well, almost nothing, you still need to click on a button. But we suppose that’s not too bad for now. With this add-on, we are sure that tracking and submitting expenses will be a breeze for you. Additionally, timely expense reports with accurate data make it easy for your company to reimburse you on time.

Gmail add-on for expense reports

What does it mean for the user?

With one-click Fyle captures the expense data in a receipt and auto-fills them so that you can report from an email thread. It also attaches the pdf attachment without the need for manual upload or download. You can combine all the expenses and generate a single expense report, with all the receipts stitched together in a single pdf document and submit it to your company. Whether you are using Gmail on desktop or mobile, Fyle doesn’t make you do manual entries, unless you want or need to. For all the pesky paper receipts, you have a mobile app to snap a picture of it and Fyle will pick up the date for you.

What does it mean for the company?

Fyle is a comprehensive solution to automate the employee expense process. It is best suited for SMB and Mid-Market companies who value finance productivity, real-time compliance, and great employee experience. It’s purpose-built for G Suite and offers great flexibility to manage your employee expenses and put it on autopilot.

You can install the Fyle add-on for G Suite from the G Suite marketplace and if you are the admin, you could install it for the entire domain.

Love the sound of it? Install the add-on from the marketplace.

How does the add-on work?

Fyle’s Gmail add-on sits securely inside the email inbox and helps create expense entries without ever leaving the inbox. It works across platforms and is available for use on the Gmail app for Android devices and desktops.

The creation of an expense takes less than a second as Fyle does most of the heavy lifting in the background. Fyle extracts relevant data from the attached receipt in the mail and auto-fills information for reporting the expense. Details of the expense like currency, amount, and merchant get automatically populated from the receipt. Additionally, the receipt is also attached to the expense as soon as you submit it.

How to get started with Fyle’s Gmail Add-on:

It is relatively simple to begin using the Fyle add-on for Gmail. Here’s how:

1. Click on “Get add-ons” in the “Settings” menu on the right-hand side of your email inbox.

2. This action will direct you to the G Suite marketplace where you can search for Fyle and authorize the add-on.

3. Or, install the add-on from the marketplace.

If you are not already a user of Fyle, you can create an account while installing the add-on.  

I already have Fyle’s chrome extension, why should I care about the add-on?

If you have used our chrome extension for Gmail, then you can further simplify your life with the add-on. We do love the extension, that’s how we started, but we have to admit something was missing.

The add-on helps you track expenses while on-the-move on your mobile device. So now you don’t have to open your laptops for reporting expenses. You can do it from your Gmail app for Android. If you use custom fields though, you will have to use the extension since custom fields aren’t yet available in the add-on (we’ll be releasing them soon).

Where are we in our fight against expense reports?

Three years ago we took up arms against expense reports when we saw how many people have lost valuable time doing their expense reports.

The Gmail add-on is another step in the quest to liberate humans from the torment of expense tracking. You can say it is another battle won against expense reports. We know we can’t eliminate expense reports, they are here to stay. We just want to make them disappear from your daily life.

We are working on a few more exciting projects, which we believe will get us closer to a point where we can eliminate the thought of having to submit expense reports. We see a future where it will get done.

Like the add-on? Please rate us here. Do drop us a word at [email protected] if you ever need our help.

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