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TST Construction reduces their reimbursement cycle from ~2 months to 20 days with Fyle

Headquarters:

Virginia, USA


Employees:

200-500 in 4 locations across USA


Industry:

Construction


Projects:

Site / Civil

Industrial

Roofing

Specialty

Renovation

Emergency Response

Environmental


Bonding capacity:

$10Mn - $40Mn

Challenges at TST Construction

For Finance:

  • Create Excel templates for employees to track and submit expenses.
  • Collect physical receipts from employees.
  • Every expense was checked for compliance manually making the process time consuming and prone to administrative errors.
  • Visibility into spend for every project required loads of manual effort.
  • Corporate card reconciliation was completely manual and turned into a nightmare for the finance team.
  • Finance had to constantly follow up with employees to remind them about submitting expenses.
  • Owing to the pandemic, finance was working from home while the workers were on field which broke communication between finance and employees.

For employees:

  • Employees didn’t care about submitting low cost expenses with the receipt and expense forms.
  • Constant back and forth with the finance team for the smallest of changes, enquiring reimbursement status or understand which expenses to submit and how.
  • The pandemic forced finance to go remote while the workers were on the ground. The digital-savvy workers figured out their ways to turn in the receipts on time but others were still lost and needed constant hand-holding and direction to submit their expenses and get reimbursed.
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My main focus was to make the end-user experience
easy and efficient - and that was made possible with Fyle.

Brad Salter

CFO

Why TST chose Fyle?

The finance team at TST Construction was in search of a platform that fits with their core goal - making the expense process as easy as possible for the employees.

While all other solutions just felt like accounting solutions, Fyle stood out because of its focus on the experience of both the finance team and the employees.

Salter believes in automating the mundane -- be it for on-ground workers or his finance team. With Fyle, that came easy. Finance could set up workflows and automate them while employees never wasted any productive hours tracking expenses.

TST’s all new expense management with Fyle

1700+

Expenses reconciled

500+

Expense reports processed

59 → 20 days

Reimbursement cycle

Key features used:

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Automatic reconciliations

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Expense tracking from everyday apps

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Real-time analytics

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Customized project-led approvals

Improved Employee Experience

Fyle was built with an extra focus on employee experience. With more than one easy way of reporting expenses, TST saw an increase in employees submitting their expenses on time.

Corporate Card Reconciliations

Corporate Card Reconciliations

Using Fyle, all the card expenses were automatically reconciled. This meant no manual effort for finance or employees leading to reduced errors and increase in total card spend visibility.

Seamless Project Spend Tracking

With Fyle, the finance team maps the expenses and spends accurately to the appropriate projects and cost centres. Further, they predict accurate cost estimates and ensure that the project spends are on the track in real-time.

Seamless Project Spend Tracking
Enhanced Finance Productivity

Enhanced Finance Productivity

With Fyle’s robust dashboard and powerful analytics features, TST collects and interprets company spend data enabling them to exercise more control and make informed decisions.

Automated Approvals

With Fyle, TST automated project-led approval workflows, additional approvals for specific expenses and other multi-layered approvals.

Automated Approvals
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Ready to cut your reimbursement cycle by half with Fyle?

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Get a demo