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TST Construction reduces their reimbursement cycle from ~2 months to 20 days with Fyle
Headquarters:
Virginia, USA
Employees:
200-500 in 7 locations across USA
Industry:
Construction
Projects:
Site / Civil
Industrial
Roofing
Specialty
Renovation
Emergency Response
Environmental
Bonding capacity:
$10M - $40M
Challenges at TST Construction
For Finance:
- Company outgrew usefulness of Excel-based templates for employee expense reporting.
- Collecting physical or pdf scans of receipts from employees.
- Every expense was checked for compliance manually making the process time consuming and prone to administrative errors.
- Allocating expenses to applicable project required significant manual effort.
- Corporate card reconciliation was completely manual and turned into a nightmare for the finance team.
- Finance had to constantly follow up with employees to remind them about submitting expenses.
For employees:
- Field employees place low priorities on submitting low cost expenses with the receipt and expense forms.
- Frequent “receipt reminders” from accounting team created adversarial relationship between home office and field employees.
My main focus was to make the end-user experience easy
and efficient - and that was made possible with Fyle.
Brad Salter
CFO
Why TST chose Fyle?
The finance team at TST Construction was in search of a platform that fits with their core goal - making the expense process as easy as possible for the employees.
While all other solutions just felt like accounting solutions, Fyle stood out because of its focus on the experience of both the finance team and the employees.
Salter believes in automating the mundane -- be it for on-ground workers or his finance team. With Fyle, that came easy. Finance could set up workflows and automate them while employees never wasted any productive hours tracking expenses.
Key features used:
Automatic reconciliations
Real-time analytics
Expense tracking from everyday apps
Customized project-led approvals
Our biggest problem was that field workers didn't turn in their expenses. They found it insignificant to expense small bills and save multiple receipts. Thanks to Fyle, field workers could now turn in their expenses from anywhere. This helped us close books faster and is clearly visible in how our reimbursement cycle has improved.
Lynette Arnold, Accounting Manager at TST Constructions
Improved Employee Experience
Fyle was built with an extra focus on employee experience. With more than one easy way of reporting expenses, TST saw an increase in on-time expense report submission.
Corporate Card Reconciliations
Using Fyle, all the card expenses were automatically reconciled. This meant no manual effort for finance or employees leading to reduced errors and increase in total card spend visibility.
Seamless Project Spend Tracking
With Fyle, the finance team maps the expenses and spends accurately to the appropriate projects and cost centers. Further, they predict accurate cost estimates and ensure that the project spends are on the track in real-time.
Enhanced Finance Productivity
With Fyle’s robust dashboard and powerful analytics features, TST collects and interprets company spend data enabling them to exercise more control and make informed decisions.
Automated Approvals
With Fyle, TST automated project-led approval workflows, additional approvals for specific expenses and other multi-layered approvals.
