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Mileage Tracking, Simplified.
The only mobile app for tracking mileage you need. Automate and track miles effortlessly with Fyle.
Save hours of time
Reduce taxes
Stay 100% IRS compliant
1670+ reviewsTrusted by 2000+ Customers
The best mileage tracker for your needs
Enable your employees to track and submit travel expense receipts from everyday apps
Accurate mileage tracking
Tracking accurate mileage is easy with Fyle: Step 1: Input start, stop-over, and end locations. Step 2: Fyle uses Google Maps to calculate the exact distance. Step 3: Get IRS compliant mileage calculated instantly.
Configure custom mileage rates and fields
Finance teams can set vehicle-specific mileage rates and add custom fields to mileage forms to capture specific details for better tracking.
Manage commute deductions
Fyle calculates commute distances from home/work locations and applies selected deduction options for accurate IRS compliance, with the option to enforce it as mandatory.
Set up recurring miles
Fyle allows employees to set up recurring mileage claims daily, weekly, or monthly. This eliminates the need for manual input, saving valuable time and effort.
Start tracking your mileage today with Fyle's mileage reimbursement software
Accurate tracking
IRS compliant reporting
Easy to use
Enforce policies and stay compliant
Set tailored policies by employee level, department, or field, using distance/amount limits to ensure IRS-compliant claims.
Robust accounting integrations
Fyle seamlessly integrates with your accounting software, automatically syncing business mileage and expense reports. This eliminates manual errors and saves time for finance teams to focus on other important tasks.
Explore integrations
On time reimbursement via ACH (US only)
Reimburse your employee's mileage claims right from Fyle via ACH and ensure they receive their payments on time.
Explore reimbursements
More reasons to choose Fyle as your mileage tracking software
Automatic reminders
Set up reminders for employees and managers so they can submit and approve mileage reports on time.
Unlimited data exports
Export IRS compliant mileage logs and expense reports in PDF, Excel, or CSV format easily.
Streamlined approvals
Configure sequential or parallel approval workflows and enable managers to approve mileage and expense reports on-the-go.
Fyle is more than a mobile app for tracking mileage
CONSTRUCTION
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
Emma Riehlman
Accounts Payable
MEDIA
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
Ashley Bolnick
Controller
FINTECH
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Carmen Andino
Executive Assistant to the CEO
RELIGIOUS INSTITUTIONS
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
Brittany Kizer
Administration Director
NON PROFITS
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
Dena Valin Malakian
Associate Director
CONSTRUCTION
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
Hermo Grande
Sr. Financial Operations Analyst
NON PROFITS
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle's ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
Eli Niepoky
Treasurer
INFRASTRUCTURE
Before Fyle, I had to compile cardholder's reports and distribute them for signature approval manually. This took a considerable amount of time and effort, tracking people down in between meetings and interrupting lunches. Now, with Fyle, we can track expenses with timestamps in a more efficient manner.
Christopher Metro
Finance Analyst
COMPUTER SOFTWARE
Fyle works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
Bob Boyich
Chief Operating Officer
CONSTRUCTION
My main focus was to make the end-user experience easy without compromising finance efficacy. That was made possible with Fyle's expense management software.
Brad Salter
Chief Operating Officer
CONSTRUCTION
Fyle has made it easy to have expense reports submitted every week, in a neat format, with receipts. Fyle integrates with our new ERP platform so once the expense report is approved it is automatically loaded into the ERP.
Michael Davis
Chief Financial Officer
1/3
FAQs around business mileage tracking
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What is mileage tracking?
Mileage tracking is the process of logging miles driven for personal or business reasons, essential for tax deductions or reimbursement purposes.
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How do I track mileage for taxes?
You can track mileage manually through a logbook, noting miles, purpose, and other specifics, or you can streamline the process by using an app to track business mileage.
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What is the best way to track mileage for taxes?
The best way to track mileage is by using a business mileage tracker which reliably automates distance tracking, records the purpose of travel, and captures other relevant details, all in an IRS-compliant format.
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Why should we use a business mileage tracker?
Using a dedicated business mileage tracker automates logging to accurately capture miles, save time, and maximize tax deductions or reimbursements, avoiding the errors and hassle of manual tracking. It helps you:
- Maximize returns: Automatically logs all eligible business miles, ensuring you claim the full deduction or reimbursement allowed by IRS/company rules.
- Save valuable time: Eliminates tedious manual logging and complex calculations.
- Ensure accurate compliance: Provides precise, IRS-required records, significantly reducing audit risk.
- Simplify expense reporting: Streamlines mileage claim submission, often integrating with expense systems for faster processing.
- Stay organized: Keeps all mileage data secure, organized, and readily accessible.
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What is the best mileage tracking app for business?
Choosing the best business mileage tracker app is subjective, but considering factors like accuracy, user-friendliness, and IRS compliance is key. Explore our blog for a curated list of the top business mileage tracker app options.
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How does the IRS want you to track mileage?
According to the IRS, here's everything you need to ensure your mileage reimbursement records are compliant:
- Date
- Destination
- Purpose of travel
- Odometer readings (start, stop, and miles traveled)
- Type of expenses incurred
- Expense amount paid
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Is gas included under mileage reimbursement?
Gas is included under mileage reimbursement if your organization follows the IRS standard rate method for business mileage reimbursement. You don't have to expense gas separately.
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Can Google Maps track business mileage?
Yes, you can use the Google Maps Timeline feature, which lets you monitor your travels, but it may lack specific details and doesn't meet IRS standards for tracking purposes. Apps like Fyle integrate directly with Google Maps to provide accurate, IRS-compliant mileage reports.
