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Receipts
Track receipts from Text and everyday apps
Everything you need to make expense management easy
See all the features Fyle's real-time platform has to offer, so you never have to manage expenses manually again.
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Gmail
Track receipts in a single click directly from your Gmail account with Fyle’s plugin.
Outlook
Capture receipts directly from your Outlook email account with Fyle’s plugin.
Slack
Submit receipts from the Fyle for Slack app with a single command.
Text messaging
Simply text us expense receipts or reply to credit card spend notifications sent by Fyle, and we’ll do the rest.
Bulk receipts
Add receipts in bulk on Fyle’s mobile and web apps seamlessly.
Email forwarding
Set up automatic forwarding to Fyle’s email for recurring receipts, and we’ll create the expenses.
Stored receipts
Upload images stored in your phone gallery, Dropbox, or Google Drive to create expenses.
Fyle’s mobile app
Click a picture of the receipt on Fyle’s mobile app, and submit expenses on-the-go.
Data extraction (OCR)
Fyle automatically extracts, codes and categorizes data from any paper and e-receipts submitted.
Expenses
Report expenses, mileages, per-diems and more
Reimbursable expenses
Track out-of-pocket expenses and reimburse employees via ACH.
Card expenses
Track all credit card spend with direct data feeds, automated expense creation and receipt matching.
Mileages
Google Maps powered recurring mileage tracking with different rates for different vehicles.
Per diems
Advanced Per Diem tracking for multiple rates, currencies, and employee groups.
Advances
Issue advances to employees and track spend that happens against them.
Split expenses
Split a single expense into multiple based on Project, Cost Center, or Category.
Duplicate & fraud check
Fyle checks for duplicates, fraud, or fictitious expenses at the time of submission.
Real-time violation checks
Fyle checks for policy violations in real-time, and flags, warns, or marks expenses for additional approvals.
Automatic report submission
Schedule automatic creation and submission of expense reports on a weekly or monthly basis.
Account delegation
Delegate your account to someone else to create and submit expenses when you’re away or on vacation.
Currency conversions
Change default or home currency to match your current spend currency.
Expense form
Add more expense fields in your expense form to collect additional information from employees.
Merchant-based Rules
Set merchant-based rules in Fyle to auto-populate expense categories and details.
Dependent fields
Configure project or cost center dependent fields like Cost Codes and Cost Types that users can enter or select easily.
Billable expenses
Assign expenses to specific projects and export billable expenses as PDF reports.
Exporting expenses
Create customizable expense reports and export them as CSV, PDF, or Excel files.
Expense dashboard
Single dashboard to track expenses in all states, card spend information and payment statuses.
Employee reminders
Set up regular reminders for employees and managers to create, submit and approve expenses.
Receipt mandates
Set amount limits for expenses in different categories that can be submitted without receipts.
Cards
Manage and automate credit card reconciliation
Multi-card programs
Manage multiple card programs from VISA, Mastercard, Amex, or Diner’s Club.
Real-time card feeds
Get real-time transaction feeds, and instant spend notifications for all Visa and Mastercard credit cards from any US bank.
Direct bank feeds
Connect your Amex cards to Fyle via direct bank feeds, and see transactions in your Fyle dashboard.
Statement upload
You can integrate any business or corporate card with Fyle using the statement upload method.
Text-based receipt collection
Collect receipts for Visa or Mastercard spend via text at the moment of spend.
Automated reconciliation
Automated receipt matching for every credit card transaction, whether the receipt comes first or card data.
Card spend visibility
Get real-time visibility into credit card spend and actionable spend insights.
Reconciliation reminders
Reminders for employees to turn in receipts for card spend within a specific timeline.
Personal cards
Track and reconcile business expenses incurred on employee’s personal cards.
Merchant category codes
Fyle auto-fills categories based on merchants using merchant category codes.
Start managing employee expenses in real-time.
Approvals
Set up any approval workflow and approve on-the-go
Sequential approvals
Get expense reports approved by multiple approvers, one after the other.
Policy-driven approvals
Create approval workflows based on business rules or policy violations.
Multi-org approvals
Get expense reports approved by an approver in a different entity or location.
Project-led approvals
Get expense reports approved by managers or leads in the same Project.
Email approvals
Approvers can directly approve, reject or comment on expense reports from their Email inbox.
Mobile app
Approvers can approve or reject expense reports on-the-go via Fyle’s mobile app.
Slack
Approvers can approve or reject expense reports directly on Slack.
Approval reminders
Schedule automated reminders for managers to approve pending expense reports.
Approval delegation
Delegate any account for approvals during vacations, emergencies, or otherwise.
HRMS integrations
Sync your internal HRMS to allow updated employee records and manager information to flow directly into Fyle.
Approval status visibility
Users can see the status of all their expense reports and their approvals in real-time.
Approver actions
Approvers can either choose to approve, send back, comment, or flag an expense report.
Additional verification
Make verification mandatory to add an additional level of approval based on your hierarchy.
Compliance
Configure robust business rules and ensure policy compliance in real-time
Receipt compliance
Access a searchable, central, unlimited, ready-to-account receipt data storage.
Policy rules configurations
Configure any complex business rules based on categories, employees, projects, departments, locations or more, with Fyle’s policy engine.
Audit history
Access detailed audit logs with all the changes made on an expense or report level.
Auditor role
Create accounts for auditors with controlled access to all expense and payment records.
Budgets
Configure budgets and track spend
Budget types
Configure budgets for different projects, departments, employees, and cost centers.
Budget limits
Set weekly, monthly, quarterly, or annual budget limits for any budget type.
Budget controls
Get notified when budgets cross the configured threshold limit.
Reimbursements
Streamline employee reimbursements with ACH
ACH payments (US only)
Reimburse expenses and pay your employees directly from Fyle.
Micro-deposit verification
Deposit a small amount to quickly verify your bank account with the ACH provider.
Bulk payments
Make bulk deposits to multiple employee accounts at the same time.
Transaction status
Track the real-time status of your ACH transactions from a single place.
Bank-friendly export
Export all reimbursement-related information in a bank-friendly format.
Auto-sync with accounting software
Fyle automatically syncs the ACH payment statuses with your accounting software.
Streamline expenses, cards, payments, and more. See how Fyle works!
Copilot
Assistance for all your expense and support queries
Spend insights
View spend data by merchants, categories, departments, cost centers, projects, and employees, over a period of time.
Card spend
Get real-time visibility into every company card’s spend, and break it down by merchants, categories, employees, and more.
Reimbursable spend
See how out-of-pocket spending changes, specific to different employees, merchants, departments, and more.
Instant Support
Need help? Ask Copilot for any product-related query and get instant responses.
Turnaround time
Get a real-time view of time taken at every step of the reimbursement cycle.
Risk analytics
See how your company’s spending fluctuates, the top policy violators, and top spenders to mitigate risk.
MIS reports
Get concise, exportable reports of information that truly improve the expense management process.
Integrations
Sync with your accounting software, HRMS and more
Accounting
Accounting Software
Fyle directly integrates with Netsuite, QuickBooks Online, Xero, and Sage Intacct. Also, QuickBooks Desktop and Sage for Construction.
2-way Mappings
Automatically map fields like GL codes, Charts of Accounts (as Categories), Projects, Employees, Departments, Merchants/Vendor, Taxes, Classes, and other custom fields.
Optimized Data Representation
Users can rename their GL codes or Chart of Accounts to simpler names for employees and restrict the number of values that they’d like to show to their users.
Auto-sync
If any key dimensions get updated in your accounting software, it is auto-updated or added in Fyle.
Customization
Import custom dimensions from your accounting software, customize data in the memo field and more.
Export expenses
Export reimbursable and credit card expenses as bills, journal entries, credit card charges, or more, depending on the software.
Easy troubleshooting
Get error notification on email and stay up to date with your exports.
Schedule auto-export
Set up an export frequency, and Fyle will automatically export expenses to your accounting software.
Travel
Software
Fyle directly integrates with travel software like TravelPerk.
Auto-sync
If travel plans are canceled, expense details are automatically updates in Fyle.
Automatic expenses
When a booking is made on the travel software, an expense is automatically created in Fyle with the right category, merchant, and invoice details.
HRMS
Software
Fyle directly integrates with HRMS like Bamboo HR and Gusto.
Import employees
Fyle automatically pulls employee data like name, email ID, employee ID, reporting managers, and more from your HRMS account.
Auto-sync employee data
If you add or update employee data in your HRMS, it’ll auto-update in Fyle, so you don’t have to manage 2 systems.
Everyday apps
Fyle has a Gmail and Outlook plugin that allows users to add receipts from their email directly.
Slack
Users can submit expenses, receive notifications and updates, and approve expenses from Slack.
Custom Integrations
Custom Integrations
Set up API-based integrations with any software of your choice.
Accounting firms
Manage expenses and accounting for your clients in real-time
Partner dashboard
See all your client accounts, the number of active users, incomplete expenses, pending actions, and more in a single place.
Partner role
Access every client account with necessary controls and navigate between different accounts easily.
Clone Configurations
Clone accounting integration settings in client accounts to make new client onboarding and setup easier.
Close books faster with Fyle's real-time platform
Accounting Ops
Set up your account preferences, controls, reminders, currencies and more
Account configurations
Easily create multiple entities/orgs with different settings, employees, currencies, etc.
Organization settings
Create custom GL accounts (categories), projects, departments, and cost centers to collect information.
Policy controls
Create custom policies and rules applicable to any expense or employee fields.
Reminders and notifications
Configure different expense, approval, or employee reminders using calendars and emails.
Employee details
Create custom fields, levels, and departments to capture specific employee information.
RBAC
Define and control role-based access to critical expense data and processes. Fyle has Owner, Spender, Approver, Admin, Verifier, Auditor, Partner, and Payment Processor roles.
Expense data
Create custom expense fields to collect more specific and detailed information for spend.
Custom data exports
Customize data exports for any expense and employee parameters. Mileage rates - Create multiple mileage rates based on vehicle types that employees can select.
Mileage rates
Create multiple mileage rates based on vehicle types that employees can select.
Per Diem rates
Configure multiple per diem rates based on employee level and location.
Currency exchange rates
If you have employees traveling and using different currencies, update your organization's currency exchange rates for the specified time.
Tax groups
Add multiple tax groups so they're automatically accounted for in the expense forms.
Support
Get best-in-class support and implementation with Fyle
24x7 support
Get 24x7 support on chat and email with an unmatched first response time of 30 mins.
92% CSAT
Fyle’s customer satisfaction score is 90%+, indicating best-in-class customer service.
Implementation
Get expert implementation support, so your Fyle account is up and running within a few weeks.
Knowledge base
Access Fyle’s detailed, comprehensive knowledge base for any role within the app.
Security
Fyle keeps all your account, expense, card, and employee information secure
SOC 2
Fyle is SOC 2 Type I and Type II compliant, ensuring we have the infrastructure, controls, and processes to protect your data.
PCI DSS
Fyle’s PCI DSS compliance indicates that we have the necessary safety protocols to store and process customer payment card information.
GDPR
Fyle does not store any sensitive and personal information of EU clients outside of EU-allowed regions.
SSO
We facilitate the exchange of user authentication and authorization data across secure domains with SSO.
Trusted IP
Allow Admins access to sensitive payment information only from trusted premises.
Password encryption
All passwords on Fyle are salted and hashed using SHA-256 cryptographic function.
Get your hands on the world’s best expense management solution
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
101-500 Employees
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
50-200 Employees
Fyle transformed our employee expense reimbursement process. We've reduced turnaround time and errors caused by paper-based expense processes. Expense fraud is unheard of since all expenses are automatically compliant with our corporate expense policies.
11-50 Employees
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
101-500 Employees
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
101-500 Employees
Fyle was the best expense software we found that connected with NetSuite seamlessly and efficiently, allowed control of our expenses within NetSuite, and had an easy-to-use end user interface.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
101-500 Employees
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle’s ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
11-50 Employees
The ability to effortlessly capture receipts on-the-go, coupled with its intelligent auto-categorization feature, has saved us countless hours previously spent on manual data entry.
11-50 Employees
We love using Fyle because it makes life easier for everyone - our field reps, sales people and back office accounting staff. By allowing our folks in the field to snap a photo of their receipt, and have Fyle take care of the rest, Fyle not only improves efficiency, saving time and money, but actually improves our record keeping. Here at 1andFund, we love using it!
11-50 Employees
Fyle works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
101-500 Employees
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
50-200 Employees
Fyle transformed our employee expense reimbursement process. We've reduced turnaround time and errors caused by paper-based expense processes. Expense fraud is unheard of since all expenses are automatically compliant with our corporate expense policies.
11-50 Employees
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
101-500 Employees
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
101-500 Employees
Fyle was the best expense software we found that connected with NetSuite seamlessly and efficiently, allowed control of our expenses within NetSuite, and had an easy-to-use end user interface.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
101-500 Employees
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle’s ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
11-50 Employees
The ability to effortlessly capture receipts on-the-go, coupled with its intelligent auto-categorization feature, has saved us countless hours previously spent on manual data entry.
11-50 Employees
We love using Fyle because it makes life easier for everyone - our field reps, sales people and back office accounting staff. By allowing our folks in the field to snap a photo of their receipt, and have Fyle take care of the rest, Fyle not only improves efficiency, saving time and money, but actually improves our record keeping. Here at 1andFund, we love using it!
11-50 Employees
Fyle works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
