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Expense Management for Small Businesses
Smart expense tracking for small businesses. Automate tedious tasks, save hours weekly, and use your existing cards.
Streamlined expense tracking
Automated receipt capture
Instant credit card reconciliation
Accounting software sync
1670+ reviewsTrusted by 2000+ Customers
Common small business expense management challenges
Answered "Yes" to any of the questions below? It might be time to make a change.
Still tracking expenses in spreadsheets?
Manual entry is time-consuming and error-prone. As your business grows, this becomes unsustainable.
Tired of chasing down paper receipts?
Lost receipts mean incomplete records and potential compliance issues. The paper trail is a nightmare.
Is month-end a nightmare because of expenses?
Expense chaos delays your books and prevents you from getting clear financial insights when you need them.
No visibility into spending?
Without real-time insights, you can't control costs or make informed decisions.
Wasting hours on expense tasks?
Time spent on manual expense work is time stolen from growing your business.
Small business expense tracking gets harder as you grow
Don't let expense chaos hold back your business success.
Fyle - the expense management software for small businesses
The simple, automated solution that saves time, reduces errors, and gives you complete financial clarity.
Easy to use
Receipt and expense tracking from everyday apps.
Saves time
Automate receipt capture and expense reporting with a single click.
Reduces errors
Eliminate manual data entry mistakes and accounting sync errors.
Gain clarity
Real-time spending visibility and insights into employee and department spend.
Close books on time
Easy tracking, reporting, compliance and accounting sync.
How Fyle transforms your small business expense tracking process
Connect your cards
Link your existing business credit cards and reconcile spend. No new cards needed.
Capture receipts
Snap photos, forward emails, or text receipts. Fyle automatically extracts all data.
Sync & Report
Expenses automatically sync to your accounting software. No manual effort needed.
Built for SMBs like yours
Our SMB customers are seeing major improvements in their expense management process with Fyle.
<2 minutes
Time taken to reconcile expenses
20 Days → 12 Days
Time taken to close books
95%
Reduction in errors and miscategorized expenses
70%
Receipts submitted within 30 minutes via text
Ready to transform your small business expense management?
Join thousands of SMBs who've already made the switch to automated expense management.
5x faster receipt collection
2 minute reconciliations
99% increase in expense submission
Features built for small business expense tracking
Everything you need to automate expenses and save time, built specifically for small businesses.
Easy receipt capture
Submit receipts on the go from email, text, Slack, Gmail, Outlook, or our mobile app. Fyle handles the rest automatically.
Instantly capture data from any receipt.
Submit expenses with a single click.
Categorize and code expenses automatically.
Automated card reconciliation
Connect the business cards you already use to automate reconciliation and close your books in minutes.
Link your existing credit card for a real-time transaction feed.
Match receipts to the right card transaction automatically.
Reconcile all card spend and prepare for month-end close.
Faster, smarter expense approvals
Build powerful approval workflows that streamline and speed up the reimbursement process.
Create custom, multi-level approval workflows.
Instantly see flagged policy violations and approve reports with confidence.
Empower managers to approve, reject, or comment on reports on the go.
Seamless accounting integration
Close your books on time, every time. Fyle's direct integrations automate the flow of expense data to your accounting software, eliminating manual work.
Get a robust, two-way data sync with NetSuite, QuickBooks, Xero, and Sage.
Import projects, departments, and cost centers to ensure policy compliance.
Automatically post accurately coded expenses directly to your GL.
Proactive policy enforcement
Ensure 100% compliant spending with a business rules engine that checks expenses before they can be submitted.
Build custom policies for employees, projects, categories, and spending limits.
Instantly flag violations in real-time.
Decide whether to warn users of a policy breach or completely block submission.
Our attention in under 30 minutes.
You will work with some of the smartest and most empathetic people who respond fast. You will never have to follow up with us.
Enjoy 24/7 support available over live chat and email*. We have an industry-best first response time of under 30 mins.
*For business plan users.
We help you get set up and running so that you can focus on other important things. Get personalized help and attention from a team that cares.
FAQs about expense tracking for small businesses
How to track expenses for a small business?
While methods vary, they typically fall short in key areas:
- Manual tracking (spreadsheets & shoeboxes): This common starting point is extremely time-intensive, prone to human error, and makes financial reporting and tax preparation difficult.
- Standalone receipt scanners: These apps help capture receipts but fail to provide a complete picture. They often lack automatic categorization, real-time tracking, and direct integration with accounting systems.
An effective expense tracking system moves beyond simple data entry. It automates the entire process, provides instant visibility into spending, and syncs flawlessly with your accounting software to ensure your financial data is always accurate and reliable.
What is the best way to track business expenses for small businesses?
To effectively track expenses, small businesses should move beyond manual spreadsheets and adopt an automated expense management tool. The ideal solution provides a mobile app for on-the-go receipt capture and integrates seamlessly with accounting software to eliminate manual data entry. This ensures real-time visibility into spending, simplifies budgeting with accurate categorization, and makes financial reporting and tax compliance effortless.
What is the best expense tracking app for small business?
The best expense tracking app for a small business automates the entire workflow, not just one part. It should sync directly with your accounting software like QuickBooks, track spending in real-time from your existing cards, and make receipt capture effortless. This combination saves time, ensures accuracy, and gives you complete financial control. Fyle provides this all-in-one solution, designed to help small businesses stay organized and compliant.
Do we have to switch our existing business credit cards?
No, you don't. Fyle works with your existing credit cards. Our platform offers real-time data feeds from your current cards, which automates the reconciliation process and gives you a clear view of spending as it happens, without forcing you to change your banking setup.
How can I stop wasting time chasing receipts and manually entering expenses?
Fyle is built for business owners to automate the entire expense management process—from receipt collection to automated reconciliations—our platform significantly reduces the manual effort for both you and your employees, freeing you up to focus on more important strategic initiatives.
How can we make submitting expense reports easier for our employees?
Fyle makes submitting expenses incredibly simple for employees. Our user-friendly mobile app allows them to report out-of-pocket expenses quickly, capture receipts on the go, and get reimbursed faster. This reduces frustration and administrative burden for everyone involved.
How does our expense data get into QuickBooks?
Fyle integrates seamlessly with QuickBooks Online and Desktop. This means you can sync all your expense data directly into your QuickBooks account automatically, which eliminates manual data entry, reduces errors, and makes closing books much faster.
