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Expense Management, Simplified.
Streamline receipt tracking, reporting, reconciliations, approvals, and reimbursements—all with the Sage Expense Management (formerly Fyle) platform.
1775+ reviewsTrusted by 2500+ Customers
Tired of chasing receipts and tracking expenses manually?
Collect receipts via SMS
No more chasing receipts or dealing with cumbersome expense management apps. With Sage Expense Management, employees can text their receipts, and the system will automatically create an expense—saving you time and reducing errors.
Or from everyday apps
Streamline your expense management—no new apps to learn. Easily track e-receipts from your Gmail & Outlook inbox or drag and drop them into Slack, all within the tools you already use.
Struggling to reconcile credit card transactions?
Instant spend visibility
Link any business credit card directly to Sage Expense Management for near-instant visibility into employee spending. You don't have to wait for end-of-month bank statements or unreliable bank feeds.
AI powered coding and reconciliation
Our AI instantly extracts receipt data, codes it to your GL, and matches it with the right transactions. Save hours on manual reconciliation and close your books on time, every time.
85% of Sage Expense Management users submit receipts at time of purchase.
Stop chasing receipts and simplify expense management today!
Still using disconnected accounting tools?
We integrate with QuickBooks, NetSuite, Sage, Xero, and more in real-time to sync expense data automatically—receipts, transactions, GL codes, projects, taxes, and custom fields. Save time, reduce errors, and close books faster.
Explore accounting integrations
Need better controls over employee expenses?
Detect out-of-policy expenses
Sage Expense Management automatically flags duplicate and suspicious expenses before submission, saving you time on manual reviews.
On-the-go approvals
Approvers can view, edit, approve, or send back employee expense reports directly from their inbox or our mobile app while on the go. Additionally, you can delegate approval access to ensure that expense reports are approved promptly.
CONSTRUCTION
Sage Expense Management has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
Emma Riehlman
Accounts Payable
MEDIA
Sage Expense Management is an exceptional solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
Ashley Bolnick
Controller
FINTECH
Switching to Sage Expense Management has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Carmen Andino
Executive Assistant to the CEO
RELIGIOUS INSTITUTIONS
Sage Expense Management has been a game-changer for our team! Before, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Sage Expense Management, our team has had consistency and accountability, our accountant spends far less time entering expenses!
Brittany Kizer
Administration Director
NON PROFITS
Previously, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of Sage Expense Management's wonderful team, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
Dena Valin Malakian
Associate Director
INFRASTRUCTURE
Sage Expense Management was the best expense software we found that connected with NetSuite seamlessly and efficiently. It allows control of our expenses within NetSuite, and has an easy-to-use end user interface.
Kyle Shaffer
NetSuite Administrator
Matt Moore
CPA, Accounting Manager
CONSTRUCTION
Sage Expense Management has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
Hermo Grande
Sr. Financial Operations Analyst
NON PROFITS
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Sage Expense Management's ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
Eli Niepoky
Treasurer
HEALTHCARE
The ability to effortlessly capture receipts on-the-go, coupled with its intelligent auto-categorization feature, has saved us countless hours previously spent on manual data entry.
Michele Tupitza
Office Manager
REAL ESTATE
We didn't want another complex tool, we just needed a system our team would actually use. Now, with Sage Expense Management, receipts come in instantly, expenses are tagged correctly, and I'm not spending hours cleaning up data.
Paul Broaddus
CIO & CFO
COMPUTER SOFTWARE
Sage Expense Management works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
Bob Boyich
Chief Operating Officer
SECURITY
We now have system that not only captures and organizes all necessary data but also seamlessly integrates receipts and flows effortlessly into our ERP. What I appreciate most about the platform is its organization and efficiency.
Wendy Romaniello
Financial Director
CONSTRUCTION
My main focus was to make the end-user experience easy without compromising finance efficacy. That was made possible with Sage Expense Management.
Brad Salter
Chief Operating Officer
CONSTRUCTION
Sage Expense Management has made it easy to have expense reports submitted every week, in a neat format, with receipts. It integrates with our new ERP platform so once the expense report is approved it is automatically loaded into the ERP.
Michael Davis
Chief Financial Officer
MEDIA
Sage Expense Management has been instrumental in automating our employee expense processing. Our employees love the receipt text feature and I love the integration with Netsuite.
Shannon Zuniga
Director of Accounting Services
1/3
Sage Expense Management does so much more
Best customer success experience
Best customer success experience
Our support team is available on chat and call 24x7*, with a first response time of under 30 minutes.
*For business plan users
Explore customer supportReal-time analytics
Real-time analytics
Track spending by category, project, department, and more to optimize cash flow and make informed decisions.
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Easily track business miles. Just enter your starting point, stops, and destination for a precise distance and mileage calculation.
Explore mileage trackingFAQs about expense management
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What is meant by expense management?
Expense management is the process of tracking, reporting, and monitoring business expenses to ensure they are within budget and spend is optimized. Companies can streamline their financial processes, improve visibility into spending, reduce unnecessary costs, and ensure compliance with policies and regulations. Expense management software like Sage Expense Management automate and simplify these tasks, making it easier to stay on top of their finances and close books on time.
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How do you manage business expenses?
- Track spending: Record all expenses, including receipts.
- Categorize expenses: Code costs into categories like travel and supplies.
- Set policies: Define clear expense guidelines to ensure compliance.
- Approve expenses: Have an approval process to review and validate spending.
- Monitor & review: Regularly analyze expenses to spot suspicious spend.
- Use technology: Leverage expense management tools like Sage Expense Management for streamlined tracking and reconciliations.
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What is the difference between spend management and expense management?
Spend management is a broader approach focused on controlling and optimizing company spending, including procurement, vendors, and supplier relationships. It's about zooming out and making strategic decisions to reduce overall costs.
On the other hand, expense management is about managing everyday business expenses like employee expenses, travel, and office supplies. It's focused on tracking and controlling the smaller, day-to-day costs that add up over time.
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What are the best practices for implementing effective expense tracking?
Here are some key best practices for efficient expense management:
- Set guidelines: Ensure employees know what expenses are acceptable to avoid confusion and ensure compliance.
- Train employees: Educate them on your expense policies and encourage timely submission of reports.
- Approve expenses timely: Set up an efficient approval process to ensure expenses are valid before reimbursement.
- Review regularly: Check expense reports frequently to spot patterns and identify areas to save.
- Automate expense reporting: Using software to capture receipts and categorize expenses automatically reduces errors and saves time.
- Integrate with accounting systems: Use an expense management platform that syncs with your accounting tools to streamline the process.
These steps will help keep spending under control and streamline your expense management process.
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How much does Sage Expense Management cost?
Sage Expense Management starts at $11.99 per active user per month, billed annually. Explore pricing details here. (An active user is a user who creates at least one expense or has a credit card connected to Sage Expense Management with active transactions.)
