The Only Expense Reimbursement
Software You Need

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Track, report, approve, and reimburse
out-of-pocket expense claims.

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Sync expense data with accounting
and ERP tools automatically.

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Boost finance team productivity
and employee satisfaction.

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Why Fyle is the best employee expense reimbursement software.

Why Fyle is the best expense reimbursement software

Track receipts and expenses from apps employees use everyday. Create and submit expense reports
right from Gmail, Outlook, Slack, or Fyle's mobile and web app.

Explore Fyle’s expense tracking features
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Track expenses over text, powered by Fyle's conversational AI.
Submit receipts on-the-go with Fyle's user friendly and intuitive mobile app.
Track e-receipts from your Gmail inbox using Fyle's plugin with a single click.
Capture receipts from your Outlook inbox using Fyle's plugin in one-click.
Upload receipts and create expenses using Fyle's app within your workspace.

Text messages

Track expenses over text, powered by Fyle's conversational AI.

Mobile App

Submit receipts on-the-go with Fyle's user friendly and intuitive mobile app.

Gmail

Track e-receipts from your Gmail inbox using Fyle's plugin with a single click.

Outlook

Capture receipts from your Outlook inbox using Fyle's plugin in one-click.

Slack

Upload receipts and create expenses using Fyle's app within your workspace.

Mileage and Per Diem tracking

Fyle is the best employee reimbursement software to track mileage and per diems

Mileage and Per Diem tracking

Simplify tracking business and commuting miles for your employees with Fyle's intuitive app, powered by Google Maps. Customize advanced Per Diem rates tailored to various currencies, employee levels, departments, and geographical locations for enhanced accuracy and flexibility.

Approve expenses on-the-go

Automate sequential, parallel, project-led or any other approval workflow with Fyle. Approvers can view, edit, approve, or send back expense claims with a single click right from the Fyle mobile app, email, Slack, or Teams.

Approve expenses on-the-go

The best reimbursement software to approve employee reimbursements on the go

Reimburse directly via ACH

Pay expense reimbursements directly with Fyle's employee reimbursement software via ACH

Reimburse directly via ACH

Repay your employee reimbursements on time from Fyle directly to their account via ACH (US only). Payout multiple employees with just a single click and streamline your reimbursement process.

Sync payments with your accounting software

As soon as your employee reimbursements are settled, Fyle will automatically sync them to your accounting
software. Connect directly with NetSuite, QuickBooks, Sage Intacct, Xero, Sage CRE, and MS Dynamics.

Explore Fyle’s integrations
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As soon as your employee reimbursements are settled, Fyle will automatically sync them to your accounting software. Connect directly with NetSuite, QuickBooks, Sage Intacct, Xero, Sage CRE, and MS Dynamics.

Explore Fyle’s integrations
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Streamline employee reimbursements with Fyle's expense
reimbursement software!

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Pre-submission policy checks

Configure complex business rules based on categories, employees, projects, departments, locations, or more with Fyle’s robust policy engine. Fyle’s AI automatically detects fraud or unusual expenses even before they are submitted.

Pre-submission policy checks

Ensure expense claims are compliant with Fyle's expense reimbursement software

Real-time reimbursement updates

Keep employees updated regarding expense reimbursements with Fyle

Real-time reimbursement updates

Fyle ensures employees stay informed on their pending reimbursements. Receive notifications via email, Slack, or Teams, keeping everyone in the loop from reporting to payout.

Benefits of using Fyle as your expense reimbursement software

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5x faster receipt collection

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Track receipts from everyday apps

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Zero learning curve

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Auto-extraction and coding of expense data

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Instant credit card reconciliations

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Real-time reconciliations on cards you already have

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Track and reconcile receipts via text message

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Direct integration with Visa, Mastercard and American Express

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Direct 2-way accounting integrations

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No code integration set up

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Intelligent auto-expense coding

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Automatic data sync

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Best customer success experience

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24/7 support available over live chat and email

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Industry-best first response time of under 30 mins

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Dedicated Account Manager for personalized help

*For business plan users.

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FAQs around expense reimbursement

1. What is employee expense reimbursement?

Employee expense reimbursement refers to the process where a company reimburses employees for business-related expenses they've covered out-of-pocket. It serves as a means to fairly compensate employees for legitimate work-related costs they wouldn't typically bear themselves.

2. What is an expense reimbursement software?

An expense reimbursement software is a tool businesses use to streamline and automate reimbursement for employees who incur expenses while conducting company activities. The expenses include travel, meals, accommodation, and other costs.

3. How do I submit expenses for reimbursement?

Employees who incur expenses for company-related activities can follow the following process:

  • Save receipts.
  • Attach them to an expense report.
  • Send the report to their manager for approval.
  • Forward it to the company's payable department.

Alternatively, they can use an employee expense reimbursement software like Fyle to automate everything, making it quicker and reducing manual effort.

4. What are the benefits of using an expense reimbursement software?

The benefits of using expense reimbursement software are twofold, benefiting employees and the businesses.

For employees, it saves time, reduces manual effort, minimizes human errors, and enhances visibility over expense claims. This means they can submit expenses more efficiently, with fewer mistakes, and track their reimbursement status easily.

For businesses, a software for expense reports contributes to cost savings by identifying areas where expenses can be reduced or optimized. Additionally, it enhances employee satisfaction by streamlining the expense reimbursement process, ultimately leading to a more efficient and productive workforce.

5. Are expense reimbursements taxable?

Expense reimbursements are typically non-taxable if they are legitimate company-related expenses with sufficient proof. These reimbursements are viewed as restoring employees to their financial state before incurring the expenses rather than additional income.

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See the best expense reimbursement software in action!

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