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The Only Expense Reimbursement Software You Need
Track, report, approve, and reimburse out-of-pocket expense claims.
Auto-sync expense data to accounting software.
Save time and boost productivity.
1625+ reviewsTrusted by Thousands of Customers
Why Fyle is the best expense reimbursement software
Track receipts and expenses from apps employees use everyday. Create and submit expense reports
right from Gmail, Outlook, Slack, or Fyle's mobile and web app.
Text messages
Track expenses over text, powered by Fyle's conversational AI.
Mobile App
Submit receipts on-the-go with Fyle's user friendly and intuitive mobile app.
Gmail
Track e-receipts from your Gmail inbox using Fyle's plugin with a single click.
Outlook
Capture receipts from your Outlook inbox using Fyle's plugin in one-click.
Slack
Upload receipts and create expenses using Fyle's app within your workspace.
Text messages
Track expenses over text, powered by Fyle's conversational AI.
Mobile App
Submit receipts on-the-go with Fyle's user friendly and intuitive mobile app.
Gmail
Track e-receipts from your Gmail inbox using Fyle's plugin with a single click.
Outlook
Capture receipts from your Outlook inbox using Fyle's plugin in one-click.
Slack
Upload receipts and create expenses using Fyle's app within your workspace.
Mileage and Per Diem tracking
Simplify tracking business and commuting miles for your employees with Fyle's intuitive app, powered by Google Maps. Customize advanced Per Diem rates tailored to various currencies, employee levels, departments, and geographical locations for enhanced accuracy and flexibility.
Explore mileage trackingApprove expenses on-the-go
Automate sequential, parallel, project-led or any other approval workflow with Fyle. Approvers can view, edit, approve, or send back expense claims with a single click right from the Fyle mobile app, email or Slack.
Explore expense approvals
Reimburse directly via ACH
Repay your employee reimbursements on time from Fyle directly to their account via ACH (US only). Payout multiple employees with just a single click and streamline your reimbursement process.
Explore reimbursementsSync payments with your accounting software
As soon as your employee reimbursements are settled, Fyle will automatically sync them to your accounting
software. Connect directly with NetSuite, QuickBooks, Sage Intacct, Xero and Sage CRE.
As soon as your employee reimbursements are settled, Fyle will automatically sync them to your accounting software. Connect directly with NetSuite, QuickBooks, Sage Intacct, Xero and Sage CRE.
Explore Fyle’s integrations 
Pre-submission policy checks
Configure complex business rules based on categories, employees, projects, departments, locations, or more with Fyle’s robust policy engine. Fyle’s AI automatically detects fraud or unusual expenses even before they are submitted.
Explore compliance and control
Real-time reimbursement updates
Fyle ensures employees stay informed on their pending reimbursements. Receive notifications via email, or Slack, keeping everyone in the loop from reporting to payout.
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
101-500 Employees
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
50-200 Employees
Fyle transformed our employee expense reimbursement process. We've reduced turnaround time and errors caused by paper-based expense processes. Expense fraud is unheard of since all expenses are automatically compliant with our corporate expense policies.
11-50 Employees
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
101-500 Employees
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
200-500 Employees
My main focus was to make the end-user experience easy without compromising finance efficacy. That was made possible with Fyle's expense management software.
101-500 Employees
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle’s ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
51-100 Employees
Before Fyle, I had to compile cardholder’s reports and distribute them for signature approval manually. This took a considerable amount of time and effort, tracking people down in between meetings and interrupting lunches. Now, with Fyle, we can track expenses with timestamps in a more efficient manner.
11-50 Employees
Fyle works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
101-500 Employees
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
50-200 Employees
Fyle transformed our employee expense reimbursement process. We've reduced turnaround time and errors caused by paper-based expense processes. Expense fraud is unheard of since all expenses are automatically compliant with our corporate expense policies.
11-50 Employees
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
101-500 Employees
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
200-500 Employees
My main focus was to make the end-user experience easy without compromising finance efficacy. That was made possible with Fyle's expense management software.
101-500 Employees
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle’s ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
51-100 Employees
Before Fyle, I had to compile cardholder’s reports and distribute them for signature approval manually. This took a considerable amount of time and effort, tracking people down in between meetings and interrupting lunches. Now, with Fyle, we can track expenses with timestamps in a more efficient manner.
11-50 Employees
Fyle works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
Benefits of using Fyle as your expense reimbursement software
5x faster receipt collection
5x faster receipt collection
Effortlessly track receipts from everyday apps, while Fyle automatically extracts and codes your expense data.
Explore receipt collectionInstant credit card reconciliations
Instant credit card reconciliations
Get instant alerts for all credit card transactions, capture receipts via text, and simplify reconciliation with your existing cards.
Explore reconciliationsBest customer success experience
Best customer success experience
Get 24/7 support* over live chat and email with an industry best first response time of under 30 minutes. *For business plan users
Explore customer supportFAQs around expense reimbursement
1. What is employee expense reimbursement?
Employee expense reimbursement refers to the process where a company reimburses employees for business-related expenses they've covered out-of-pocket. It serves as a means to fairly compensate employees for legitimate work-related costs they wouldn't typically bear themselves. Read more about employee expense reimbursements here.
2. What is an expense reimbursement software?
An expense reimbursement software is a tool businesses use to streamline and automate reimbursement for employees who incur expenses while conducting company activities. The expenses include travel, meals, accommodation, and other costs.
3. How do I submit expenses for reimbursement?
Employees who incur expenses for company-related activities can follow the following process:
- Save receipts.
- Attach them to an expense report.
- Send the report to their manager for approval.
- Forward it to the company's payable department.
Alternatively, they can use an employee expense reimbursement software like Fyle to automate everything, making it quicker and reducing manual effort.
4. What are the benefits of using an expense reimbursement software?
The benefits of using expense reimbursement software are twofold, benefiting employees and the businesses.
For employees, it saves time, reduces manual effort, minimizes human errors, and enhances visibility over expense claims. This means they can submit expenses more efficiently, with fewer mistakes, and track their reimbursement status easily.
For businesses, a software for expense reports contributes to cost savings by identifying areas where expenses can be reduced or optimized. Additionally, it enhances employee satisfaction by streamlining the expense reimbursement process, ultimately leading to a more efficient and productive workforce.
5. Are expense reimbursements taxable?
Expense reimbursements are typically non-taxable if they are legitimate company-related expenses with sufficient proof. These reimbursements are viewed as restoring employees to their financial state before incurring the expenses rather than additional income.
