Automate and streamline your expense management process, add a layer of visibility and accountability to all business expenses, and reimburse employees on time with Fyle.Get a demo
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Make expense reporting easier for your employees. With Fyle's receipt scanning feature, employees can instantly click, create, and submit expense reports on the go with their mobile phones.Learn more about Fyle's expense reporting feature
With this feature, Finance teams can seamlessly configure and automate complex expense approval workflows. Employees can submit their reports and Finance teams can review, and approve expense reports from everyday apps like Slack.Set up complex approval workflows with ease
Fyle eliminates manual work for credit card reconciliation by facilitating direct feeds from your card provider. It also automatically reconciles card transactions, expenses, and receipts.Learn about Fyle's card reconciliation feature
Fyle's robust policy engine ensures that every expense is compliant from the start. It automatically checks for data entry errors, policy violations, dubious merchants, duplicates, and out-of-policy spends even before it's submitted.Ensure expense report compliance with Fyle
Fyle records all actions taken on every expense with its detailed digital audit trail feature. With our expense tool, keep your business in a state of constant compliance and stay audit-ready.Learn how to increase compliance and control
Fyle's direct, self-serve integration allows you to connect with your preferred accounting software like Quickbooks Online, Oracle NetSuite, Sage Intacct, and Xero without the need for code or IT support. You can integrate Fyle with any software to sync and move expense data in and out with ease.Learn more about Fyle's integration
G2 Crowd, a peer-to-peer business solutions review platform, has recognized Fyle as a Leader on the G2 Crowd Grid® across multiple expense management categories.
Ease of Creating Expense Reports
Ease of Booking
Project Accounting / Revenue Recognition
Travel Itinerary and Flight Status Updates
Embedded AI / Machine Learning
Performance and Reliability
Mobile User Support
Policy Compliance Management
User, Role, and Access Management
An expense report is a form used to track business expenses incurred while running a business. Some examples of employee business expenses are hotels, flights, meals, software subscription bills, etc.
Employees fill out expense reports to declare the various business expenses incurred by them for the company. While submitting the form, they have to attach proper expense receipts as proof of expense and ensure it complies with the company expense policies for a timely reimbursement.
Finance teams can use expense reports to record expenditures made by employees as business expenses in detail. The team reviews the report submitted by employees to ensure:
Once the expense report is reviewed and approved, the team reimburses the amount to the employee via the expense report. The team records the reimbursed amount as business expenses that factor into the company's accounting profit and taxable profit.
An expense counts as reimbursable business expenses as long as they're ordinary and necessary costs a business incurs for it to operate.
Some common business expense examples:
An expense report form can typically look like this:
The form includes:
Employees can either download a template or fill in the details manually. They can also automatically add the details via an expense reporting software to create an expense report.
Through an expense report template
Through an expense reporting software
(Updated to support the evolving needs of remote businesses post COVID-19)