Centralized T&E management

Ease expense tracking for employees

Fyle is present inside work apps like G-Suite, Office 365, and Slack so employees can track receipts with just a click.

Never worry about missing business receipts ever again.

Explore all expense tracking features
expense tracking software
mileage and expense tracking software

Calculate accurate mileage and expenses

Fyle automatically calculates differential mileage rates for different vehicle types and other custom categories as per your policy.

Ease travel expense reporting for your globe-trotting employees.

Learn more about T&E management

Eliminate manual effort from credit card reconciliation

Employees track receipts for card spend as it happens, while Fyle automatically reconciles them with corresponding expenses when the card statement is ready.

Manage multiple credit card vendors and get real-time card spend visibility.

Check out our credit card reporting
features
Credit card expense reporting software
Employee expense reimbursement software

Reimburse employees faster with ACH payments

Process multiple employee claims via ACH and track reimbursement status in real-time.

Reduce reimbursement cycles and boost employee delight with Fyle.

Learn more about automatic payments
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My main focus was to make end-user experience easy and
efficient - and that was made possible with Fyle.

Brad Salter,
Chief Financial Officer

TST Constructions reduced their employee expense reimbursement cycle from ~60 days → 20 days by making it easy for employees to track receipts from anywhere and any device.

My main focus was to make end-user experience easy and
efficient - and that was made possible with Fyle.

Managing business expenses has never
been easier.

Expense software that works the way you do

Fyle is flexible and can automate your expense management processes without changing them, no matter
how complex.

Enforce custom business rules easily

Design intricate business rules based on employee groups or expense parameters to ensure compliance from the start.

Get detailed digital audit trails and stay audit-ready, always.

Learn about automated compliance
Business expense report software
Budgeting and expense tracking software

Take control of real-time operating budgets

Get real-time insight into spend across departments, categories, projects, costs centers, and more.

Track spend against assigned budgets and steer clear of overhead costs.

Explore Fyle’s budget controls

Integrate with accounting software of choice

Fyle has direct and self-serve integrations with accounting software like NetSuite, QuickBooks Online and Sage Intacct.

Connect any business software with just your login credentials. No code, no IT, no fuss!

See all integrations
Accounting software integrations

Enforce custom business rules easily

  • Design intricate business rules based on employee groups or expense parameters to ensure compliance from the start.
  • Get detailed digital audit trails and stay audit-ready, always.
Learn about automated compliance

Take control of real-time operating budgets

  • Get real-time insight into spend across departments, categories, projects, costs centers, and more.
  • Track spend against assigned budgets and steer clear of overhead costs.
Explore Fyle’s budget controls

Integrate with accounting software of choice

  • Fyle has direct and self-serve integrations with accounting software like NetSuite, QuickBooks Online and Sage Intacct.
  • Connect any business software with just your login credentials. No code, no IT, no fuss!
See all integrations

Stellar customer support trusted by businesses like yours

Gain maximum RoI from expense management automation
with quick implementation, onboarding, and unwavering
customer support.

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Email and knowledge base support

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Dedicated account manager

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24/7 in-app live chat support

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Expense management is frustrating; the solution needn't be.

Expense software FAQs

Here’s an exhaustive list of everything around expense management processes and
a travel and expense management software.

An expense management system is a workflow businesses incorporate to streamline expense reporting, expense approvals, and expense reimbursements for employee-initiated expenses. Businesses use expense management software to automate their expense management system. An expense management software is a cloud-based tool that helps businesses streamline and automate their travel and expense management. This software helps eliminate manual work, saves time and costs while giving Finance teams real-time visibility and control over company-wide spending. Besides ensuring policy compliance and audit readiness, a travel expense management software helps Finance teams get complete and real-time control over all pre-accounting processes. Additionally, advanced data analytics enable organizations to view and analyze spend as it happens. It also eases collaborations between employees and Finance teams and reduces turnaround time for employee expense reimbursements. Check out Fyle's expense management
features
An efficient expense management system helps track, record, and control a company’s business expenses. Additionally, expense report data gives companies valuable insights to improve the organization’s overall financial health. It also helps businesses stay compliant with tax authorities and enhances employee experience. Investing in an expense software is the best way to ensure your expense management process is accurate, effective, and accountable.
An expense report typically includes fields like name, department, project name, and contact information. Here’s a handy checklist of mandatory fields for the expense report:
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Name/code for employee.

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Names/codes for expense categories

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Date when the expense was incurred

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Purpose of expense

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Receipt as proof of expense

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Actual expense amount, i.e., how much the company has to reimburse.

Expense categories and subcategories on tax forms for claiming your business’s expenses adhere to Generally Accepted Accounting Principles (GAAP). Businesses can further create custom subcategories to accommodate unique expense reporting needs.​ You can see a detailed list of deductible and non-deductible expenses on the IRS Publication 535 page.
Managers/Finance teams must keep the following points in mind while reviewing and approving travel expense reports:​
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Validate expenses under every expense report according to your corporate travel policy

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Check expense receipt data accuracy with the mandatory business expense receipts

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Check for any inconsistencies in data entry/ expense policy compliance

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Approve and process expense reimbursements for employee expense reports that are accurate and have attached expense receipts

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Send back/ reject expense reports in case of non-compliance/need further clarification

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Store paper/digital expense receipts safely and efficiently in case the IRS decides to audit your business

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Understand employee spending patterns, cost-saving opportunities and ensure budget compliance

Expense reports are filled out by employees and sent to their managers/Finance team for approval. Once approved, expense reimbursements are initiated. This entire cycle is known as expense reporting. The expense reporting process refers to the structure, levels, and procedures involved in verifying and approving business expense reports. Here’s how expense reports work: Employees’ tasks:
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Choosing the appropriate expense report template

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Entering itemized expenses with costs

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Attaching corresponding expense receipts

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Adding all amounts to get a total

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Submitting the expense report as a hard copy/ email on time

Approvers’ tasks:
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Collecting & cataloging expense receipts

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Manual verifying every single expense receipt

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Scrutinizing report for policy violations

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Approving/disapproving the expense report

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Processing expense reimbursements on time

Businesses can encourage employees to submit an expense report on time by facilitating easy, one-click expense reporting. A device-agnostic expense software drastically reduces the time and effort required to fyle business expense reports on time. This way, employees can track expenses as they are incurred and never worry about losing reimbursements again.
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