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Expense tracking can't get easier than this.
Eliminate the mind-numbing effort involved in managing company expenses. Give employees an expense tracking platform that works from everyday apps like Text Messages, Gmail, Outlook, and Slack, so they can submit expenses in a single click.
1775+ reviewsTrusted by 2500+ Customers
Make receipt tracking effortless. Don't deal with spreadsheets any more.
Users can submit receipts through text, Gmail, Outlook, Slack, email forwarding, or directly on Sage Expense Management’s mobile or web app. All expense data is automatically extracted, coded, and tracked in one place.
Start tracking receipts via text...
After making a purchase, users can snap a photo of the receipt, and text it to us. Our OCR will automatically extract and fill in data like date, amount, merchant, and category - no manual entry needed.
...or via apps your employees already use
Track e-receipts right from your inbox with Sage Expense Management's Gmail and Outlook plugin. You can also forward receipts by email, upload them on Slack, or use our mobile and web app.
Automate expense coding and categorization with AI
Ensure you capture all important expense data. Sage Expense Management automatically imports data from your accounting software and codes expenses according to your General Ledger.
OCR-based data extraction
Default fields like Category, Amount, Merchant, Date etc, are auto-populated with OCR. Users can also add data like Projects (Cost Codes, Cost Types), Cost Centers, Locations and more.
Expense rules to auto-fill details
Set different rules on how expense fields like Categories and Projects should be populated based on the auto-extracted Merchant name. For example, if Merchant is Uber, the Category must be Taxi. Eliminate the need to enter data every time.
Track and match credit card expenses easily
Users get instant notifications for every business card transaction and can simply text a photo of the receipt. Sage Expense Management automatically extracts the data and matches it to the right transaction, saving you hours of manual reconciliation.
Learn more about credit card reconciliation
Ensure expense reports are submitted automatically
When employees add expenses in Sage Expense Management, reports are automatically created and submitted for approval according to your chosen schedule. No more chasing employees for submissions.
Split expenses
Enable employees to split expenses between multiple Expense Categories, Projects, or Cost Centers with ease.
Explore how Sage Expense Management (formerly Fyle) can save your business time and money
Manage out-of-pocket expenses and reimburse employees on-time
Easily automate and manage out-of-pocket expenses like mileage and per diems. Ensure employees are paid on time via ACH (US only).
Mileage tracking
Sage Expense Management’s mileage tracker, powered by Google Maps, only needs the start and end location. Employees can add stops, duplicate trips, or set up recurring mileage expenses. Admins can easily configure mileage rates in line with IRS guidelines.
Per Diem tracking
Configure advanced Per Diem rates for different currencies based on employee levels, departments and locations. Users can just select the right rates to create expenses.
CONSTRUCTION
Sage Expense Management has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
Emma Riehlman
Accounts Payable
MEDIA
Sage Expense Management is an exceptional solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
Ashley Bolnick
Controller
FINTECH
Switching to Sage Expense Management has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Carmen Andino
Executive Assistant to the CEO
RELIGIOUS INSTITUTIONS
Sage Expense Management has been a game-changer for our team! Before, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Sage Expense Management, our team has had consistency and accountability, our accountant spends far less time entering expenses!
Brittany Kizer
Administration Director
NON PROFITS
Previously, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of Sage Expense Management's wonderful team, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
Dena Valin Malakian
Associate Director
CONSTRUCTION
Sage Expense Management has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
Hermo Grande
Sr. Financial Operations Analyst
NON PROFITS
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Sage Expense Management's ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
Eli Niepoky
Treasurer
INFRASTRUCTURE
Previously, I had to compile cardholder's reports and distribute them for signature approval manually. This took a considerable amount of time and effort. Now, with Sage Expense Management, we can track expenses with timestamps in a more efficient manner.
Christopher Metro
Finance Analyst
COMPUTER SOFTWARE
Sage Expense Management works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
Bob Boyich
Chief Operating Officer
CONSTRUCTION
My main focus was to make the end-user experience easy without compromising finance efficacy. That was made possible with Sage Expense Management.
Brad Salter
Chief Operating Officer
CONSTRUCTION
Sage Expense Management has made it easy to have expense reports submitted every week, in a neat format, with receipts. It integrates with our new ERP platform so once the expense report is approved it is automatically loaded into the ERP.
Michael Davis
Chief Financial Officer
1/3
You never have to run after employees for receipts again
Schedule weekly, monthly, or custom automated email reminders for employees to submit their expenses on time.
Your expense data is always audit-ready
All receipts and expenses are centralized and securely stored with Sage Expense Management. Access any expense based on employee parameters like amount, date of spend, department, and more.
It doesn't end at tracking expenses
Set approval workflows and approve expenses on the go
Set approval workflows and approve expenses on the go
Configure automated approval workflows and enable managers to approve expenses right from their Emails, Slack or our Mobile App.
Learn moreEnsure expense compliance with AI
Ensure expense compliance with AI
Our platform automatically checks if every expense complies with your business rules before it’s submitted for approval. Detect duplicate or out-of-policy expenses instantly.
Learn moreAutomatically sync expenses to your accounting software
Automatically sync expenses to your accounting software
We sync your fully-coded expense and receipt data to accounting software like QuickBooks Online, Sage Intacct, Xero, Sage 300 CRE and NetSuite automatically.
Learn moreFAQs around Sage Expense Management
Why should businesses track their expenses?
Tracking expenses is vital for managing budgets, controlling costs, and improving profitability. It ensures you can claim all eligible tax deductions and provides a clear audit trail, which is crucial for compliance with financial regulations. Accurate records make you audit-ready, facilitate strategic decisions, help secure investments, and ensure long-term financial stability.
What is the easiest way to track expenses?
The easiest way to track expenses is by using an expense tracking software like Sage Expense Management to automate the process. While manual methods like collecting receipts and logging them in spreadsheets exist, they are time-consuming and prone to errors.
An automated solution eliminates manual work by allowing you to instantly capture receipts, automatically categorize spending, and get an accurate, real-time view of your expenses with minimal effort.
What business expenses should I track?
You should track any cost incurred for running your business. This includes major categories like office expenses (rent, utilities), salaries, professional services, software subscriptions, and marketing costs. Also track all travel, meal, and vehicle expenses to ensure accurate financial reporting and maximize your available tax deductions.
What are tax-deductible business expenses?
A tax-deductible business expense is any cost that is both "ordinary and necessary" for your business, such as office rent, employee salaries, supplies, and travel. Tracking these deductions directly lowers your taxable income.
Disclaimer: Always consult a tax professional to understand all deductions applicable to your specific business.
How does a business expense tracker make tax season easier?
An expense tracker simplifies tax season by automating data collection all year. It creates a centralized, audit-ready record of all transactions with receipts attached. With expenses already categorized and checked for errors, you eliminate the last-minute scramble and provide your accountant with accurate, organized data for a much faster tax filing process.
How does Sage Expense Management help in expense tracking?
Sage Expense Management automates the entire expense tracking process. Employees can submit expenses via text, Gmail, or Outlook, and Fyle’s AI instantly extracts the data. It also offers a Google Maps integration for mileage tracking and automatic policy checks. This ensures compliance, eliminates manual work, and provides real-time visibility into company spending.
