BY INDUSTRY
CUSTOMER CASE STUDIES
BY INDUSTRY
Construction Non-profit Technology Legal ServicesCUSTOMER CASE STUDIES
TST Construction 3CX Autocheck
LEARN
Blog Help center Guides and EbooksCUSTOMERS
Customer success Customer reviews ImplementationCOMPANY
Partners
Travel reimbursement software for
modern Finance teams
Automate your travel reimbursement system to save time, eliminate manual data entry, and
reduce processing costs with a expense reimbursement software.
Loved by leading finance teams across 20 countries
One T&E management app for all your business travel needs
Fyle is a travel and expense management solution that helps you reimburse your traveling employees on
time with little to no manual intervention. Our employee-friendly expense reporting features help
employees fyle T&E expense reports with ease - wherever, whenever and however.
Pre-trip
Integrate Fyle with travel management software
Integrate Fyle with preferred travel management software via APIs
Allow employees to make trip bookings from travel software like TravelPerk and see reimbursable expenses directly in Fyle
Centralize and control all trip-related expenses on a unified expense management dashboard
Manage all trip bookings without any manual effort
Get a consolidated reconciliation of all trip-related expenses with trip reports
See all expenses automatically categorized based on the type of travel booking - hotels, flights, etc
Access invoices generated in TravelPerk attached as PDFs with corresponding trip expenses directly in Fyle
Issue and manage bulk cash advances
Issue multiple advances and automate pre-accounting for everyone
Make it easy for employees to match expense claims against advance accounts
Reject/send back trip or advance requests if they do not comply with pre-requisites
See how Fyle compares to other travel expense
management software
Fyle is an intelligent expense management software built to empower employees and Finance teams. Fyle is packed
with features like one-click expense
reporting, real-time policy checks, open APIs, and automated approvals.
With advanced expense management features and a stellar customer success team, Fyle makes expense
management a worry of the past.
Or, let’s discuss your travel expense management needs right away.
On-trip
Track business receipts with a mobile expense tracker app
Scan paper receipts and auto-extract all relevant expense data with Instafyle
Track business receipts from everyday apps like Slack, G-Suite, Outlook, phone gallery, et al
Send receipts directly to Fyle app and create expense even without internet access
Log accurate business miles with mileage tracking app
Track business mileage with Google Maps automatically, and accurately
Set up differential mileage rates for different vehicle types
Access map view attached automatically with every business mileage log
Stay compliant with real-time policy checks
Enjoy continuous compliance with a robust business rules engine
Employees fix any errors even before a report reaches approvers with Fyle’s friendly user interface
Admins get notified on fictitious, overstated, unusual or fraudulent expenses even before the report is submitted
Making corporate travel and expense management a breeze
Track business T&E spend and maximize savings by gaining complete visibility of travel-related expenses.
See all T&E spend in real-time and optimise spend for maximum savings
Get detailed trip reports and move T&E data between systems with ease
Automate reminders and notifications to enforce timely T&E expense claims and close books on-time
Post-trip
Automate expense claims with an expense reimbursement software
Verify, process, and track reimbursement status in real-time with Fyle via ACH payments (US only)
Direct export all employee expense claim data in a bank-friendly format
Initiate multiple payments to different employee bank accounts with bulk payments
Get actionable insights with advanced analytics
See organization-wide expenses by different employee and expense categories
Never lose track of employee expenses, finance operations, and risks with real-time data analytics
Track budgets v/s spends for projects, departments, or cost centers
Stay audit ready with a searchable receipt cloud
Curb expense report fraud with automatic expense policy checks
View all actions taken on an expense in the attached digital audit trail
Find any receipt, expense, or expense report with extensive searchability features
Explore all of Fyle’s features that make expense management
a breeze
Why should businesses automate travel reimbursement?
Employees’ T&E reimbursements qualify as legitimate business expenses for income tax deductions as per the IRS. Hence, it is crucial that businesses have an efficient employee claim management system in place.
Common problems organizations encounter with travel expense management
For employees,
- Unproductive hours spent on trip bookings and reporting
- The risk of making out-of-policy employee bookings
- Overspending on flights and hotels risking non-compliance
- The need for 20 emails to confirm bookings for a single trip, for a single employee!
For Finance teams,
- No collaboration between travel managers, approvers, and employees
- Manual verification of business receipts for reimbursements
- Manual matching of trip expenses to credit card statements
- Lack of real-time visibility into employee travel expenses
How does a travel reimbursement software ease
travel expense management?
Automating travel expense reimbursements eliminates labor-intensive and error-prone tasks such as receipt safe-keeping, data validation, and expense report processing.
The seamless collaboration with custom approval workflows drastically reduce the time employees spend on making expense reports; and the time finance teams spend on data validation, expense approval, and processing of reimbursements. All while ensuring continuous company travel expense policy compliance.
Besides, organizations with an efficient travel expense reimbursement system enable easy expense reporting and quick expense reimbursements, earning greater employee loyalty and trust.
For employees,
Increased ease of tracking and reporting of travel expenses
Real-time insights into all trip statuses and trip expenses
Immediate flagging of non-compliant business expense receipts
Effortless travel and hotel bookings for employees on business trips
Easy business mileage tracking for employees always on the move
For Finance teams,
Policy-driven approvals for trip requests to ensure continuous compliance
Direct integration with ERP/HRMS/accounting software of choice
Effectively handle multiple corporate credit card programs
Facilitate seamless corporate credit card reconciliations
Reduced turnaround time for employee travel reimbursements
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
51-200 Employees
The real-time expense feed has increased accuracy by shortening the time between the creation of the expense and the reporting of that transaction, as well as giving our company cardholders more opportunity to login to their accounts at any time to manage their expenses so they are not rushed at the end of a financial period.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
50-200 Employees
Fyle stood for us because of its innovative solution. Fyle solves the complex expense management problem in the simplest way.
50-200 Employees
Fyle transformed our employee expense reimbursement process. We've reduced turnaround time and errors caused by paper-based expense processes. Expense fraud is unheard of since all expenses are automatically compliant with our corporate expense policies.
50-200 Employees
Fyle’s Customer Support team is awesome! They are always listening and helped the company transition to Fyle very smoothly. We felt like they were always available and very quick to respond. All our support queries were taken care of immediately.
11-50 Employees
Customer service is top notch. Fyle listens and fixes/upgrades to help meet customer issues.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle’s ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
51-200 Employees
The real-time expense feed has increased accuracy by shortening the time between the creation of the expense and the reporting of that transaction, as well as giving our company cardholders more opportunity to login to their accounts at any time to manage their expenses so they are not rushed at the end of a financial period.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
50-200 Employees
Fyle stood for us because of its innovative solution. Fyle solves the complex expense management problem in the simplest way.
50-200 Employees
Fyle transformed our employee expense reimbursement process. We've reduced turnaround time and errors caused by paper-based expense processes. Expense fraud is unheard of since all expenses are automatically compliant with our corporate expense policies.
50-200 Employees
Fyle’s Customer Support team is awesome! They are always listening and helped the company transition to Fyle very smoothly. We felt like they were always available and very quick to respond. All our support queries were taken care of immediately.
11-50 Employees
Customer service is top notch. Fyle listens and fixes/upgrades to help meet customer issues.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle’s ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
Resources to help you streamline your travel and expense management
Whatever your business goal for automating expense management, we have you covered.
Make business travel management effortless with Fyle
