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Travel reimbursement software for
modern Finance teams

Automate your travel reimbursement system to save time, eliminate manual data entry, and
reduce processing costs with a expense reimbursement software.

travel reimbursement software

What makes Fyle the best travel reimbursement software?

Fyle is a travel and expense management solution that helps you reimburse your traveling employees on
time with little to no manual intervention. Our employee-friendly expense reporting features help
employees fyle T&E expense reports with ease - wherever, whenever and however.

Pre-trip

PRE-TRIP

Define eligibility & rules for a business trip request

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Define which employees can raise a business trip request based on different parameters

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Make business rules easy to understand with separate admin and user-visible policy descriptions

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Add additional approvers like secondary, project and department approvers wherever necessary

PRE-TRIP

Enable employees to raise cash advances and trip requests

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Raise multiple trip or travel advance requests with a trip request form

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Add transport, hotel, and advance request details for instant approvals

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Ensure complaint travel bookings and cash advances, at all times

travel expense reimbursement policy
cash advance
PRE-TRIP

Issue and manage bulk cash advances

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Issue multiple advances and automate pre-accounting for everyone

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Make it easy for employees to match expense claims against advance accounts

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Reject/send back trip or advance requests if they do not comply with pre-requisites

On-trip

ON-TRIP

Track business receipts with an expense tracking software

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Scan paper receipts and auto-extract all relevant expense data with Instafyle

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Track business receipts from everyday apps like WhatsApp, phone gallery, gmail, et al

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Save expenses offline via WhatsApp, text message or Fyle's expense tracking app

mileage tracking app
ON-TRIP

Log accurate business miles with mileage tracking app

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Track business mileage with Google Maps automatically, and accurately

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Set up differential mileage rates for different vehicle types

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Access map view attached automatically with every business mileage log

ON-TRIP

Stay compliant with travel expense report software

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Track expenses on the go and save as draft travel expense reports

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Identify and correct expense policy violations with automatic policy checks

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Submit travel expense reports with a single click from a device of your choice

Post-trip

expense reimbursement software
POST-TRIP

Automate expense claims with an expense reimbursement software

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Verify, process, and track reimbursement status in real-time with Fyle via ACH payments

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Direct export all employee expense claim data in a bank-friendly format

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Initiate multiple payments to different employee bank accounts with bulk payments

POST-TRIP

Access trip-wise employee expense reports

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Start and close a trip to understand the true cost of expenses for that particular trip

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Access a 360 degree view of all expenses incurred during a trip with detailed audit trails

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View automatically attached non-reimbursable expenses from the travel desk

t&e report
expense receipt
POST-TRIP

Stay audit ready with a searchable receipt cloud

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Curb expense report fraud with automatic expense policy checks

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View all actions taken on an expense in the attached digital audit trail

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Find any receipt, expense, or expense report with extensive searchability features

Why should businesses automate travel reimbursement?

Employees’ T&E reimbursements qualify as legitimate business expenses for income tax deductions as per the IRS. Hence, it is crucial that businesses have an efficient employee claim management system in place.

Common problems organizations encounter with travel expense management

For employees,

  • Unproductive hours spent on trip bookings and reporting
  • The risk of making out-of-policy employee bookings
  • Overspending on flights and hotels risking non-compliance
  • The need for 20 emails to confirm bookings for a single trip, for a single employee!

For Finance teams,

  • No collaboration between travel managers, approvers, and employees
  • Manual verification of business receipts for reimbursements
  • Manual matching of trip expenses to credit card statements
  • Lack of real-time visibility into employee travel expenses
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See how Fyle compares to other travel expense
management software

Fyle is an intelligent expense management software built to empower employees and Finance teams. Fyle is packed
with features like one-click expense reporting, real-time policy checks, open APIs, and automated approvals.

With advanced expense management features and a stellar customer success team, Fyle makes expense
management a worry of the past.

Or, let’s discuss your travel expense management needs right away.

How does a travel reimbursement software ease
travel expense management?

travel reimbursement software

Automating travel expense reimbursements eliminates labor-intensive and error-prone tasks such as receipt safe-keeping, data validation, and expense report processing.

The seamless collaboration with custom approval workflows drastically reduce the time employees spend on making expense reports; and the time finance teams spend on data validation, expense approval, and processing of reimbursements. All while ensuring continuous company travel expense policy compliance.

Besides, organizations with an efficient travel expense reimbursement system enable easy expense reporting and quick expense reimbursements, earning greater employee loyalty and trust.

For employees,

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Increased ease of tracking and reporting of travel expenses

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Real-time insights into all trip statuses and trip expenses

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Immediate flagging of non-compliant business expense receipts

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Effortless travel and hotel bookings for employees on business trips

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Easy business mileage tracking for employees always on the move

For Finance teams,

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Policy-driven approvals for trip requests to ensure continuous compliance

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Direct integration with ERP/HRMS/accounting software of choice

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Effectively handle multiple corporate credit card programs

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Facilitate seamless corporate credit card reconciliations

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Reduced turnaround time for employee travel reimbursements

Trusted by finance teams, loved by employees

Here’s what our customers have to say

Switch to a travel expense reimbursement software that enables you to reimburse your traveling employees on time

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