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Top 30+ Remote Collaboration Tools For Small Businesses In 2023

December 29, 2020
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“The great growling engine of change - technology.” - Alvin Toffler

Starting from 2020, we have witnessed the biggest change in the history of how businesses function. With the entire world shut and locked inside their homes, businesses were left with no other option but to somehow manage their operations with their teams scattered in different places. This led to the biggest experiment of remote work that the human race could ever imagine.

And, what helped them in this experiment? Well, we all know the answer.

Thanks to technology, it was possible for businesses to function remotely after a few initial hiccups of setting up remote teams. The wave of online collaboration tools that had already started in the past decade emerged as saviors pre-designed to suit today’s needs. With the help of these remote collaboration tools, businesses managed their functioning, no matter where their employees were.

This shift to remote collaboration tools has become an essential item for businesses in today's times. Since the future will revolve around the 'work from home culture,' companies need to examine the best options to keep business afloat seriously.

Additionally, with the market flooded with options, it is virtually impossible to try every tool and then find the one that fits your business needs. To help you, we've compiled 30+ must-try remote collaboration tools for small businesses in 2023. (Trust us; they are definitely worth a shot!)

Top 30+ remote collaboration tools for businesses in 2023

1. ProofHub

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ProofHub is one of the best online collaboration tools available in the market today. It comes with a built-in chat app to bring all communication under one roof. It also comes with a  dedicated space to carry out real-time discussions. 

ProofHub also has an online proofing tool, which has been designed specifically for teams to streamline collaboration over creative works. You can instantly share files, add collaborators to proof, review and approve files. Users can also add comments to them, highlight changes using markup tools, and more! 

Here's a list of features that make ProofHub an excellent option for small businesses:

  • Effortless task management
  • Simple workflows and kanban boards
  • Ability to customize roles and reports
  • Comprehensive Gantt charts and project timelines
  • Supports file sharing and online collaborations
  • Easy third-party integrations

2. Fyle


Fyle is an expense management software that can make expense reporting and reimbursement collaboration seamless between the finance team and employees. The software is cloud-based, which means even if a business's workforce isn't co-located anymore, they can still have access to all expense data.

Fyle takes care of all the mundane expense reporting, tracking, and management tasks. It enables employees to report their expenses, such as cell phone bills, subscription fees, etc., in real-time. With Fyle, Finance teams and approvers can also access all employee expense reports and necessary documents to complete the reimbursement process. 

Fyle helps finance teams enforce company policies rigorously. It can also curb potential fraud and help increase expense policy compliance. It also automatically reconciles credit card transactions, expenses, and receipts to reduce manual work for your finance team.

Why Fyle is perfect for expense reporting and employee expense reimbursements:

  • Multiple easy expense reporting options
  • Instant receipt scanning feature with OCR technology
  • Effortless expense tracking for mileage, per diems, and cash advances 
  • On-click corporate credit card reconciliations 
  • Complete digital audit trails for all expenses and expense reports
  • Real-time policy checks to ensure all expenses comply with set business rules
  • Direct and seamless integrations with major HRMS and accounting softwares
  • Automatable and customizable expense approval workflows
  • Accurate spend insights and expense data analytics

3. Freshsales

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Freshsales Suite helps break internal silos and deliver personalized experiences across marketing and sales. The AI-powered CRM enables sales and marketing professionals to better understand prospects and customers with the right insights, at the right time across each touchpoint. The solution includes sales force automation, marketing automation, chat, and telephony all in one place. They not only streamline marketing and sales processes but also offer robust IT incident management capabilities, ensuring quick resolution of technical issues and minimizing disruptions to business operations.

With Freshsales Suite, you needn’t juggle five other tools. It lets you make quick, quality phone calls using the built-in phone, create, send, and track personalized email campaigns, and set up chat campaigns to engage your website visitors. The AI powered insights shed light on the leads who are most interested in your business and deals that require your attention. It also helps automate mundane and repetitive activities  This way you can focus on selling, maximize sales performance, and contribute to that key goal: revenue.

Key features:

  • Pipeline management
  • Sales and marketing automation
  • Multiple Channel Communication
  • AI powered Insights
  • Custom Reports & Analytics
  • Mobile App and Integrations



Within a short span of time, has become one of the most popular collaboration tools for businesses. Winner of numerous awards, is unique in its capacity to automate repetitive tasks. Further, project templates work as a great time-saving solution for teams. comes with various features like the discussion board to boost team collaborations. It comes with a time tracking tool that tracks task dependencies and project deadlines. It also comes with several useful integrations that help automate all things mundane. All these aspects put together make a great, cost-effective option for small businesses.

Here is a look at some of’s winning features:

  • Dashboards and project overview
  • Deadline views
  • Team assigning 
  • Group messaging
  • Third-party integrations 

5. Slack


Over the years, Slack has become synonymous with office communication. Today, Slack is known to be a simple, no-nonsense tool built to improve team productivity and collaboration.

Slack lets you create channels and organize your communications as you want to. It also has automation features that let you streamline your communication and routine activities. Besides this, it also has a powerful search option so you can search through your conversations and find everything fast

Major highlights of Slack include: 

  • Automation options
  • Audio and video conferencing
  • File sharing
  • Real-time notifications
  • Search feature
  • Call routing and recording 

6. Trello


Trello is one of the most famous collaboration tools on this list. What separates this online collaboration tool from the others is its simplicity and ease of use. Trello brings into practice the kanban methodology of collaboration in projects.It also comes with beautiful and visually appealing boards.

It lets you create boards representing different stages of the project. You can add tasks and assign them to team members to know their assigned work. As you progress in the project, you can move tasks from one stage to another. But to track time in Trello, you need to rely on third-party applications and add-ons aka Trello Power-Ups.

Here’s a look at some of the features in Trello that make it popular: 

  • Easy drag and drop for task management 
  • File management
  • Labels, tags, and comments
  • Progress Meter Checklist
  • Cards record archive
  • Data filters
  • Activity logs

7. Filestage


For small businesses, time is money. Filestage helps teams save countless hours that employees earlier spent on emails and switching from one app to another. Filestage, as the name suggests, is a collaboration app specifically designed for making the review and approval process of files more streamlined. 

With Filestage, you can collaborate on images, audio files, videos, and even PDF documents. It comes with task management functionalities, so you don’t need multiple apps. It also has Google Sheets integration, which helps organize the storage and transfer of data properly. 

Here’s a peep into the most amazing features that Filestage has to offer:

  • File version management
  • Integrated to-do lists
  • Real-time collaboration
  • Comment without registering
  • Export comments
  • Custom branding
  • Approval workflows
  • Integrations 

8. RingBlaze

RingBlaze is a revolutionary business phone system that helps teams enhance sales and support collaboration. It is a great option for small businesses looking for a call center software. It offers amazing team collaboration features at an affordable price.

RingBlaze is the perfect alternative for apps like Nextiva. It’s more affordable and does not skimp out on quality either. It allows you to seamlessly manage call activities and add required notes. It also allows you to supercharge tasks by assigning them to the most relevant teams. Your website visitors can call you directly from the website without having to drop off or open other apps - for free!

There are a plethora of features that RingBlaze offers to make things easy for you. Some of them are:

  • Collaboration dashboard with Custom Phone Numbers
  • Dedicated Account Manager
  • Works globally to keep you connected
  • Call collaboration
  • Real-time customer interaction
  • One-to-One Onboarding Sessions

9. Flock


Flock is a fantastic collaboration tool for small businesses. Screen sharing, audio and video conferencing, universal search, and whatnot! Flock promises to bring together all the aspects of team collaboration under one roof. 

Flock makes teams more productive by giving a central place for task management, note sharing, conducting polls, and more. Besides this, here are some of the features that Flock brings to boost a culture of collaboration and productivity in small businesses:

  • Voice notes
  • Reminders
  • Integrated search
  • File sharing
  • User permissions
  • Admin controls
  • Channel messaging 

10. Troop Messenger

Troop Messenger, the most-used tool for office communication and collaboration, has served enterprises of all sizes by making their workplace communication seamless. It lets you create unlimited groups to organize conversations and improve work productivity. Besides in-app integrations, you can connect to thousands of daily apps with its integration with Zapier.

With its unique search facilities, you can filter out chats, images, videos, and others separately from the chat window. This secure internal team communication platform services its users with delivery models of SaaS, On-premise, Chat APIs, etc. Because of its exclusive screen share and conferencing features, remote teams of small businesses lean towards it for its outstanding performance.

Troop Messenger makes office communication easy for you with the following features:

  • Varied types of messaging
  • Group calling and conferencing
  • Available across all platforms
  • Developer-Collaboration features
  • Role-based access controls
  • Multi-factor authentication
  • Enterprise-Admin Dashboard
  • Wallpapers, and more.

11. ClickUp

ClickUp is an all-in-one project management tool built to handle simple to complex projects and improve team collaboration. Small to large teams across various industries choose ClickUp because it promotes team transparency and offers advanced customizable features.

You can keep your hybrid and remote teams connected with ClickUp's built-in Chat view for instant messaging, collaborative editing in Docs, multiple assignees in tasks, and more. It even lets your team chat within a task and assign comments to a particular team member for extra visibility, and record your screen with the Clip feature, ClickUp's in-app screen recorder.

Other key features for remote collaboration include watchers to get automatic task updates, Profiles to view what each team member is working on, image and PDF annotation to centralize feedback and expedite approval processes, and a global time tracker to track time spent on tasks and billable hours. Did we mention you can also integrate ClickUp to 1000+ other work tools? Connect ClickUp to your most-used apps to sync all your work and streamline your team's workflow.

Take a look at what makes ClickUp the best choice for remote teams:

  • Multiple views including Workload view (15+ options)
  • Customizable features
  • Team insights and real-time reporting
  • Collaborative detection and editing
  • Integration power (connect 1,000+ tools for free)

12. Freshservice

Freshservice is an internal IT helpdesk and service management platform that helps modern organizations simplify and automate their internal IT operations. One important weapon SMBs can wield to increase ROI during remote work is initiating Service Management within their small teams - across every function and not just the IT department.

With an ITSM platform like Freshservice, you can gain the ability to put their employees first and earn loyalty from your workforce, customers, and other stakeholders. Freshservice enables your IT team members to collaborate with users and to act quickly in response to support requests, threats to service availability, and security. 

Here are a few of the features that Freshservice provides:

  • Incident and case management for addressing IT questions remotely
  • Knowledge base for information
  • Employee self-service portal
  • Remote employee onboarding
  • Service catalogue
  • Updating asset details with asset management

13. EdApp

EdApp is an award-winning mobile learning solution that ensures a flexible and effective remote learning experience. It encourages online collaborative learning for you and your team through its Virtual Classrooms, Discussions, and Assignment features designed to provide a dynamic learning experience. Plus, through their in-course video conferencing, forum-like discussions, and media-rich responses, get a higher engagement and retention rate from your staff.

Here's a list of features you'll get when you use EdApp:

14. Zopto

Zopto is a LinkedIn automation tool mainly used by sales teams to automate their LinkedIn lead generation efforts. With their combination of various engagement features, the tool can also be used by startups to attract investors or even by recruiters to find potential candidates. 

Some of the features Zopto offers:

  • Device agnostic and cloud-based 
  • Secure prospecting
  • Seamless integration
  • Customised campaigns
  • Generate hot leads on auto-pilot
  • Dedicated customer success manager and unlimited support 

15. Visme

Looking for the tools to create beautiful and engaging visual content? Have you heard of Visme? It is the best design solution for all types of businesses. 

If you need to create engaging presentation videos, infographics and other visual content, you can design, share and store it with the service. It is a unique tool that combines fantastic templates, graphics and other different features to create an amazing visual journey for your customers.

Visme provides an opportunity to keep your target-audience engaged and move your brand to a central scene. You can create various types of content:

  • Presentations
  • Documents
  • Videos
  • Infographics
  • Printables
  • Charts and Graphs
  • Social Media Graphics
  • Mockups  and more

Besides, Visme offers animated content, 120+ fonts, 1000+ layouts and themes and a great colour palette that can bring your ideas to life. Visme has a free basic plan so you can explore and use the tool anytime you need!

16. Clipchamp

It can be tough for remote teams to work on video projects together without having to send emails back and forth or downloading and uploading files repeatedly. Instead of going through the hassles of compressing massive video files, you can just upload the video in Clipchamp Sharepages and send the link to colleagues and collaborators.

Here are some of the top features of Clipchamp for remote collaboration:

  • Access to 800k+ library of stock videos, soundtracks, and GIPHY library
  • Quick and easy editing tools
  • Easy import from Google Drive, Dropbox, Zoom, LinkedIn, and social media platforms
  • No watermark for 480p exports (free plan)
  • Real-time updates on edits made by team members
  • Unique video link for sharing with team members or for embedding in emails

Clipchamp also offers a Brand Kit that contains a business’s brand colors, font styles, typeface, and logos. However, you can still use additional tools such as a logo maker or a font generator. This allows your team to customize your videos to feature your company’s identity and help boost brand awareness. Consistency among your videos is highly important in attracting your target audience and making your brand’s presence familiar and memorable.

17. Traqq

Traqq makes time tracking and employee monitoring convenient. The app works online and offline so you don’t have to worry about missing even a billable minute. It also provides you with insightful reports about productivity. On the dashboard, you can generate reports on website and application usage, as well as a user’s activity levels.

Traqq also takes random desktop video recordings and screenshots. All the while, the app still protects the user’s privacy by intentionally reducing the quality of the captured images. Sensitive information will be illegible, but managers will still get an idea of what a person’s working on at a given time.

Here are some of the features that make Traqq a great option for small businesses:

18. PlatoForms

Focused on making data collection fast and efficient, PlatoForms is an online PDF form builder for all types of industries. Allowing users to create powerful forms, small businesses don’t have to deal with the expense of paperwork to get things done. 

With the software’s form builder features, you can create online PDF forms for data collection, make a central document for better organization, and build a workflow to enhance business processes. The tool also offers pre-filled invitation forms–a feature that allows users to fill-out forms right away. Companies can track forms, invite customers, and modify specific form fields with this feature. Small businesses can also take advantage of its other features, including:

  • Instant notifications
  • Team collaboration 
  • App integration with Slack, Zapier, and cloud drive storage
  • Custom domain for branding purposes
  • E-signature certificates 
  • API integration for more form flexibility and automation 
  • HIPAA compliant forms

19. Renderforest

Renderforest, an all-in-one branding platform, lets you make studio-quality visualizations in minutes. Previously web-based platform is now available on IOS and Android as well. This means you can create your content regardless of the device or operating system you're using.

Renderforest offers a massive library of over 50,000 video templates that you can edit and personalize in minutes with fonts, logos, color palettes, and a soundtrack. With this huge library created by top-tier professionals, Renderforests users can create explanatory and promotional videos, animations, logos, mockups and build their own website. Here are some of the features that make Renderforest a leader in the market: 

  • Free Version
  • Self-explanatory editing tools
  • Disney-quality animated video templates
  • 100k+ presentation templates
  • Social media post templates
  • AI-powered logo creator

20. Chanty


Simple, powerful, and effective - that’s what describes Chanty the best. Chanty is a simple app designed for small businesses to streamline the way their teams communicate.  One of the highlights of the Chanty app is the AI algorithm that predicts response while you chat. 

Additionally, you can use Chanty to make audio and video calls. It also has an inbuilt task manager that lets you plan your tasks like a pro. Here are some of the other features that make Chanty an excellent option for small businesses: 

  • Teambooks for tasks, messages, and other important information
  • Pins and mentions
  • Code snippets
  • Board-view for tasks
  • Permissions and roles
  • Threaded discussions
  • Integrations
  • Voice messaging 

21. StoryXpress

end-to-end video platform for sales, marketing, and customer support teams

StoryXpress is an end-to-end video platform for sales, marketing, and customer support teams. Businesses use StoryXpress to create, edit, manage and share personalized videos for clients and prospects. 

StoryXpress has a great directory of integrations. Right from HubSpot, Pipedrive, and ActiveCampaign to Slack, Gmail, and Zapier, you name it and StoryXpress integrates with it, allowing you to take videos along wherever you work. From sending across video sales pitches, creating product demo videos, or recording videos for customer support and communication with your colleagues, StoryXpress lets you do it all. 

Here are the key features of StoryXpress at a glance:

  • Video recording
  • Ad-free video hosting
  • Video editing
  • Advanced video analytics 
  • Video playlists and channels

22. Reply

Reply is an all-in-one sales engagement platform. It allows you to manage, automate, and scale your revenue operations and grow your business.

From finding valid emails on LinkedIn and generating unique, highly personalized outreach emails to automating the outreach across multiple channels, Reply helps your sales team win more deals while minimizing the routine, manual tasks.

Reply’s Team Edition feature allows you to collaborate over prospects, sequences, schedules, and templates as a team. As a manager, you can also see the detailed reports on each one of your team members to identify top-performers and help the rest improve with proven best practices. 

Depending on your needs and team structure, you can use Public or Private mode to manage permissions withing your Team.

Key features:

  • Multichannel sequences
  • LinkedIn email finder
  • AI-powered email assistant
  • Deliverability suite with email warm-up
  • Comprehensive analytics dashboard
  • Team edition for seamless collaboration

23. Workify

A strong workforce is a key to your success. However, it’s difficult to build and maintain this without gaining solid insights into what keeps your employees engaged. Workify is an engagement intelligence tool that does more than help you gain regular feedback from your workforce. It’s an agile platform that provides actionable information so you can make relevant improvements to the ways in which your workers interact with your company. Most importantly, it’s an accessible approach for business leaders and HR departments to identify the right engagement and retention data and easily understand what it means.

Here are some of the core features that make Workify a vital tool:

  • Multiple feedback channels
  • Easy-to-use analytics tools
  • Various data visualization options
  • Flexible survey and question templates
  • Anonymous surveys for honest feedback
  • Conversation tool for employees to regularly share opinions and concerns
  • Agile data models allow you to drill down for relevant analysis

24. RingCentral RingEX™

RingCentral is a trusted unified cloud communications platform that will take your collaboration to the next level. Whether you prefer to video meet, call, or message, you can do it all on a single platform. 

Small business users can also rest easy because all communications done in the RingCentral app are safe from virtual attacks. With our unified communications security protocols,  you can collaborate with your team to discuss your strategies from start to finish without fear of viruses, phishing, or your data being stolen.

Enjoy the following features from the RingCentral App for your collaboration:

  • Telephony (VoIP call)  
  • Audio and video conferencing 
  • Team messaging
  • Task Management
  • File sharing 
  • Link sharing 
  • Events 
  • Integrations
  • APIs

With RingCentral, small businesses can stay connected even if they work remotely. You can also communicate in real-time, from anywhere and anytime. Access the app from any device–phone, tablet, laptop, or computer. 

Sign up for a free trial of RingCentral RingEX™ and see if it fits your business’ needs.

24. Plutio

Plutio is an all-in-one business management app designed for freelancers, small businesses, and large enterprises alike. It comes with everything you need to efficiently manage tasks and projects for teams and individuals.

Plutio comes with tons of great collaborative features that give you a cutting-edge, like time-tracking, team chat, dynamic proposals, contracts and e-signing, appointments and bookings, and more.

It’s a fantastic solution for anyone looking to streamline and automate their processes while cutting their monthly software costs.

The downside? Because Plutio comes with so many features, it can take a while to learn them all. However, they have excellent customer support to help get their users up to speed.

With Plutio, you get:

  1. Timeline/Gannt view, Kanban view, list view, and calendar view
  2. Dashboards, projects, and knowledge-base
  3. Team Chat, time-tracking and timesheets, built-in documents
  4. Proposals, contracts, and invoicing

25. InVideo

InVideo is an online video creating tool that helps users collaborate and conveniently make videos. Organizations that function remotely often miss out on webinars and employee educational sessions due to the lack of collaboration. However, with InVideo, you can get together with your team to create videos for webinars, tutorials, team collaboration, official get-togethers, and much more. Everyone can access InVideo. You don’t have to train your employees to use this video creation tool. It has an intuitive user interface that guides users through the different types of video creation techniques and encourages them to innovate. 

As a collaborative tool, InVideo is majorly functional as you can add as many members as you want for one project.

InVideo comes with pre-made templates for seminars, presentations, business events, slideshows, client and customer testimonials, orientation videos for new hires, and other major corporate video requirements. 

Here are some reasons why InVideo is perfect for all your remote organization’s video requirements:

  • Drag-and-drop functionality
  • 5000+ pre-made templates handcrafted for different video creation purposes
  • An extensive media library from Storyblocks, Shutterstock, and iStock that includes- images, video clips, music
  • Unlimited collaboration opportunity
  • Add voiceovers feature
  • 1080p resolution download
  • Easy share on social media platforms

26. Timetastic

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Timetastic is a comprehensive time-off management software with efficient features to simplify and transform your company's leave management process,  making booking time off work a breeze. 

No more dealing with paper forms and updating messy spreadsheets. You get a central, up-to-date record of absences, so you can plan better, and work smarter. It also provides an easy way for your team to put in their sick-leave notice, so you don’t have to worry about updating your company calendar or their individual sick leave balance. You can group your staff into departments, allocate one boss to manage the whole team, set minimum staffing levels, and see clashes before approving requests for time off. The best part is, that Timetastic also has a mobile app so everyone in the team can manage and track time-off balance on the go. 

Here are some of it's key features:

  • Up-to-date tracking on your team’s sick leave (as well as other leave types).
  • Two ways to share sick leave information with your payroll department.
  • Public holidays from over 3,000 regions are supported in Timetastic. From UK to the USA, Afghanistan to Zimbabwe, we've got you covered.

27. Cloud Talk

Designed for sales and customer service teams, CloudTalk is a user-friendly call center software solution. It is used by startups, scale-ups, SMEs, and eCommerce businesses to improve customer experience and team performance. CloudTalk offers more than 50 advanced calling features to help you accomplish this. In addition to seamless integration with favorite tools (such as CRMs, Helpdesks, and e-commerce platforms), CloudTalk delivers first-class customer experiences, resulting in increased profits. 

Some of the features Cloudtalk offers:

  • Call queuing
  • Call recording
  • Voicemail
  • Toll-free numbers
  • Number porting
  • Fax to email
  • 3-way calling

28. Remote

Remote is a great tool for employers who need to manage their remote employees. The service provides a way for employers to connect with their employees and keep track of their work. It also offers a way for employers to pay their employees and provide benefits. The service is easy to use and makes it possible for employers to manage their remote workforce effectively.

Some of the features Remote offers are:

  • Multi-country access
  • Wage Garnishment.
  • Leave Tracking (Vacation)
  • Self Service Portal.
  • Deductions Management.
  • Compensation Management.
  • Direct Deposit.
  • W-2 Preparation.

29. GanttPRO

When it comes to planning and managing projects with the help of an online Gantt chart, GanttPRO looks as one of the best management and collaboration solutions for remote and in-office teams. 

GanttPRO perfectly suits small businesses and large enterprises as it offers the advanced features for managing and completing projects of various complexity. 

The Gantt chart maker allows businesses to plan projects, schedule tasks, set dependencies and milestones, manage resources, collaborate with team members, clients, and other stakeholders. You can manage several workspaces and projects at once. 

It's possible to export and import timelines in GanttPRO. The variety of handy Gantt chart templates will provide an easy start for any small business team.

GanttPRO empowers businesses that perform in software development, construction, sales, marketing, events, design, HR, recruitment and many more spheres. 

The list of the key GanttPRO features includes:

  • Professional Gantt chart for advanced planning
  • Drag and drop task management
  • Resource management
  • Deadlines and notifications
  • Time tracking
  • Budget management
  • Importing/exporting
  • Reporting
  • Helpful templates

30. Placeit

If you're looking for a platform where you can create all your branding designs, Placeit is a great tool! With more than 50K templates and a growing library of designs made by professionals each day, you can create eye-catching images. Make everything from logos and videos to your social campaign with branded images in minutes.

Just select your favorite video template, customize your text, change the color of backgrounds and shapes, and add your images or video clips. Customize your text, change the color of backgrounds and shapes, and add your images or video clips.

All their videos are made by a professional team, so you can rely on them being eye-catching templates for your campaigns. Once you have customized your template, simply click the download button. 

Key features:

  • Unlimited downloads. Keep creating, you get to have the unlimited downloads you need for your brand.
  • Fonts and audio selection. You can also customize the playback speed and quantity of slides to make a short or long video.
  • New templates every day. Designers are always in the loop for trends and they create beautiful assets every day.
  • Easy-to-use. You can create tons of designs, arts, videos, demos, Instagram stories, and social media marketing assets with no technical skills.
  • Professional graphics. All graphics are made by a professional team, so you can rely on them being eye-catching templates for your campaigns.

31. Zonka Feedback

Zonka Feedback is an ideal remote collaboration tool by which you can create great surveys and gather internal feedback about your teams. You can use pre-built survey templates and personalize them to design surveys for specific teams. You can also maximize the response rate by using features such as smiley questions, NPS questions, CES metrics, and more. In addition, the tool has many integrations that help share the survey with your employees.

Key features:

  • Create your surveys in under five minutes. There is no technical knowledge required.
  • Manage feedback easily, collaborate with the team, and take action to close feedback loops.
  • Configure multiple locations. View cumulative and comparative reports based on location.
  • Incorporate survey questions into emails so customers can respond directly from their inboxes.
  • Receive real-time SMS and email notifications for new and low feedback.
  • App for providing feedback that works on both iOS and Android devices.

32. Messente

Messente A cloud-based messaging service enables companies to send messages and PIN codes across different countries making it easier to run SMS campaigns for your business wherever you are. Messente also offers free tools such as phone number verifier and carrier lookup tool.

This tool is great for small businesses looking to promote their products and services through SMS marketing. 

Key features:

  • Automatic push notifications 
  • Send rich messages to 1 billion viber users
  • Verify phone number before sending
  • Global SMS API integration
  • Verified SMS, each text sent by your business is verified by Google, so customers know  they’re receiving content from a trusted sender.

33. Encharge

Encharge is a powerful email marketing automation tool designed to rev up your email marketing. Built for startups and online businesses, it gives you hassle-free campaign marketing automation with just a few clicks. 

Trusted by 3,600+ companies, Encharge helps boost your marketing and drive more conversions by acquiring, retaining, and engaging customers through marketing automation. 

Encharge helps users with automated flows through its unique flow builder, segmentation of target users, integration with top-level apps, behavior-based emails, emails with dynamic content, and more. This makes it easier for you to personalize your customer's journey and create impressive automated flows based on your needs.

Key features:

  • Visual flow builder with triggers, filters, and actions
  • User segmentation and event-based segments
  • Email builder and transactional emails
  • Send one-off newsletters via broadcasts
  • Free email validation and A/B Testing for emails
  • Metrics to track the performance of your flows and emails
  • Integrations with dozens of marketing and sales tools, forms, webinars, chatbots, and website builders

34. Veed

VEED is used by thousands of content creators around the world in making videos for social media and beyond. There’s no software to download, and you don’t need any prior video editing experience. This video editor works right in your browser. Whether you’re adding subtitles to a YouTube video, a progress bar to an Instagram Story, or cropping some footage to fit a Twitter post, you can do it all, with VEED. VEED is a fantastic piece of software that allows you to automatically add subtitles to your videos, translate them, transcribe audio files, add video effects, and create content that increases views, likes, and followers!

Key Features:

  • Create videos with a single click. Add subtitles, transcribe audio and more.
  • Use filters & effects to make your videos pop. 
  • No more need for freelancers or professional videographers - VEED puts the power in your hands.

35. automates such activities as finding leads and their email addresses from any company website including a social media giant LinkedIn. 

Owing to email verification tool, you can build a quality contact base, while the embedded email marketing service allows your marketing agency to build and program complex email marketing campaigns, whereby customers will get highly personalized email messages and follow-ups based on their behaviour in the previous messages. platform has a plethora of features that offers to make things easy for you. Best features:

  • Lead generation tools for automated funnel replenishment
  • Email verification for database upkeep and better deliverability
  • Drip email campaigns to send bulk email follow-ups for free
  • Automated team management tool
  • Warm-up email

36. Colorcinch

A refreshingly easy-to-use photo editor, Colorcinch can be your go-to tool for crafting beautiful creatives for your blog and social media needs. You can play around with its AI-powered photo effects and filters, hand-picked creative assets, and editing tools. With just a few clicks, you can create personalized artworks and branded visuals to better engage your audience.

With Colorcinch, you can optimize your images for SEO by resizing, cropping, and compressing them without losing their quality. You can also remove/change your image backgrounds and convert your photos into different formats.

Here are the key features of Colorcinch:

  • Cloud-based image and project management
  • Special artistic effects (cartoonizer, sketcher, digital arts)
  • Essential editing (crop, resize, compress, change background, recolor)
  • A vast collection of filters and presets, masks, overlays, and frames
  • Instant social sharing
  • Offline capabilities and PWA-enabled

37. ContactOut

ContactOut is a revolutionary email finder extension that will unlock countless new opportunities for you on LinkedIn. With this amazing tool, you'll be able to quickly and easily access the details of potential employers or employees with just a few clicks. ContactOut simplifies your job search by allowing you to reach out directly and make meaningful connections faster than ever before. You can find the email addresses of anyone in your LinkedIn network, find new contacts with similar job titles and find colleagues using just their name and company. And it's really easy to use - all you have to do is install the email finder extension or sign in on the website and go to Search portal to start searching!

ContactOut platform is here to make things easier for you with its range of features! Here's a look at some of the best:

  • Leverage the Search Portal and its powerful filters to generate high-quality leads for your business.
  • The Mail Merge feature is an effortless email platform you can use to power your outreach campaign and boost engagement.
  • Enrich your LinkedIn profile URL lists in a flash and acquire complete profile details, job information, and contact info—including personal emails. Data Enrichment makes this process simple and straightforward.

38. is revolutionizing the way data is accessed by the world, providing technographic insights and lead-generation tools to sales and marketing teams around the globe.

They are positioned as an alternative to Builtwith and Wappalyzer and track over a thousand web technologies across hundreds of millions of websites (an incredible 295,966,556, to be precise!), so you can always stay in the know about who is using your software and your competitors' too. technology tracking spans a broad array of categories, from widgets and analytics to frameworks, content management systems, advertisers, content delivery networks, web standards, and web servers - and that's only the tip of the iceberg.

Some of its features include:

• Technology search

• Category search

• Email verification

• Professional domain data

• Technology compare

38. Lead411

Lead411 is the premier source for B2B Lead Generation that you just can’t find anywhere else, including inbox response verified emails that are 96%* Accurate and the most B2B Direct Dial Phone Numbers in the Industry. Build stronger relationships, discover warm b2b leads, close more deals. Lead411 also offers Bombora Intent Data within our Platform, so you can pinpoint companies and contacts that are actively searching for your services/solutions. To learn more about Bombora and its capabilities as a tool for a targeted approach to sales outreach, visit their website.

Here are its key features:

  • Their Lead Prospecting solution includes intent data, growth data, advanced search and other various sales triggers.
  • Leverage their 10’s of millions of verified contact records to update, clean, delete and enrich every email address you have with all the information your team needs to have meaningful sales conversations.
  • Find contact data as you search Linkedin and company websites with the Lead411 Chrome Extension.
  • If you’re building custom lists for your clients or creating custom audiences for advertising, Lead411 makes it easy through simple data filters and export options for nearly every scenario.

39. SocialPilot

SocialPilot is a leading social media management platform designed to streamline and enhance social media marketing efforts. With its user-friendly interface and robust features, SocialPilot enables businesses and individuals to efficiently manage multiple social media accounts, schedule posts, analyze performance, and collaborate with team members.

It supports popular social media networks such as Facebook, Twitter, Instagram, LinkedIn, and more. SocialPilot's comprehensive toolkit empowers users to effectively engage with their target audience, build brand awareness, and drive meaningful results through social media marketing campaigns.

Here are some of its key features:

  • Post Scheduling
  • Team Collaboration
  • Analytics and Reporting
  • Bulk Scheduling
  • Integrations
  • URL Shortening and Tracking
  • Social Inbox

40. Omnify

Omnify is a comprehensive business management software platform designed to support businesses and professionals in various industries, such as fitness, wellness, education, recreation, and more.

It offers a range of tools and features to streamline operations, automate processes, and enhance customer experiences. With Omnify, businesses can simplify class scheduling, bookings, payments, client communication, and other essential aspects of their operations efficiently and effectively. It provides a user-friendly interface and powerful functionalities to simplify business management and help organizations thrive in their respective fields.

Not just that, Omnify revolutionizes team management by facilitating streamlined collaboration and communication within the organization and with clients. For better coordination, smoother workflows, and increased accountability, Omnify helps business owners, managers, and admins to specify staff roles and permissions, a shared calendar feature to manage schedules and ensure staff availability, avoiding conflicts within teams and keeping the staff updated in real-time with active email notifications.

Here are a few of the Omnify features that make it popular:

  • A personalized Service Store for a faster and better way to sell.
  • Seamless scheduling for clients to take care of their bookings and subscriptions.
  • Automated emails to simplify communication with clients and staff.
  • Online recurring payments to get paid on time.
  • Zapier Integration- integrate all the favorite tools you need
  • Advance analytics - stay ahead with smart insights
  • Online waivers, automated waitlists, membership management & more!

Additionally, Omnify has a free plan so businesses can get started for free.

41. 8x8

With 8x8, you get a unified communications powerhouse, offering cloud-based voice, contact center, video, mobile, and more – all on a single platform. Say goodbye to communication hassles and hello to seamless collaboration.

What sets 8x8 apart?

  • Exceptional voice quality and clarity
  • Superior video conferencing capabilities
  • Instant team messaging for quick communication
  • Efficient task management and easy file sharing
  • Seamless integrations with essential business tools

Security is paramount, and 8x8 protects your communications from virtual threats. You can work without worry, knowing your data is safe from viruses, phishing, and breaches. Whether your team works remotely or in the office, 8x8 keeps you connected.

But that's not all; 8x8 goes beyond collaboration. 8x8's Contact Center as a Service (CCaaS) solutions allow businesses to set up omnichannel contact centers without needing to invest in specialized hardware. These not only simplify the setup for these operations, but they also streamline workflows for different modes of customer communications


Clearout is a powerful tool that provides various services like Email Verification, Prospecting and Email finding. Using its Bulk Email Verifier, you can validate the email addresses, ensuring the quality of your email list and better deliverability. Through its Linkedin Prospecting service, you can capture contact information like email addresses and phone numbers of your prospects from LinkedIn and LinkedIn Sales Navigator. It simplifies your lead gen effort, by extracting and verifying the contact information in real-time. 

Using its Email Finder, you can find the email addresses of anyone by just giving the individual’s name and domain/company name as inputs.  Clearout also allows team accounts to collaborate with your team members for online lead generation and verification. Additionally, this tool offers integration with various CRMs, forms and chatbots like HubSpot, MailChimp, Moosend, WordPress and much more.

Here are the key features of Clearout:

  • Instant and Bulk email verification
  • Linkedin Prospecting
  • Email finder (By name and domain/company name)
  • API and Integrations
  • Multiple user accounts for collaboration

43. MyOperator

MyOperator is a cloud communications leader for startups and enterprises. The cloud-based call center software offers a complete suite of communication tools including - fully managed cloud contact center, office IVR and toll-free numbers, WhatsApp and SMS business suite, CRM integrations, and smart mobility solutions. MyOperator is awarded as a winner in the ‘Ease of Use’ category by Capterra. 

Here’s MyOperator is the most trusted call center software for your omnichannel communications: 

  • Run Voice, SMS, and WhatsApp communications from one platform
  • Get Multi-geography Redundancy for 100% business continuity and availability
  • Access AI-powered reports to manage your business performance better
  • Ensure 24/7 Support with dedicated account managers
  • Easily integrate with any CRM, Truecaller, Zapier, and major enterprise tools

44. Planable

Planable is a content planning and project management collaboration tool that can help marketing teams of all sizes be super productive. The platform acts like the command center for seamless content creation, planning, and approval processes, which means it’s an excellent choice for small businesses looking to have everything in one place and not waste any precious time.

One of the differentiating features of Planable is the real-time collaboration. It facilitates teams to collaborate on different types of content, from blog articles and briefs to emails and press releases. In Planable, anyone can provide feedback, leave comments, and share their insights on a single, user-friendly interface.

And when it’s time for approval, Planable does all the heavy lifting. You can create custom approval workflows tailored to your team's specific content review and approval processes. This is perfect for ensuring that content goes through the necessary checks before publication, maintaining the highest standards.

What makes Planable awesome:

  • User-friendly interface
  • Visual content calendar
  • Custom roles and permissions
  • Notification center
  • Version control & logs
  • Support for small teams

45. Xobin

Xobin is a pioneering recruitment platform that leverages the power of Generative AI tools and solutions, as well as pre-employment screening tools, to redefine how companies assess and hire top talent. 

At its core, Xobin offers an expansive library of assessments spanning a wide spectrum of skills, from technical proficiency in languages like Python, Java, and JavaScript to soft skills and psychometric traits, etc.

With real-time monitoring, customizable evaluation forms, and a versatile range of response formats, Xobin provides comprehensive solutions for precise and insightful candidate assessments.

Highlights and Key Features:

  • AI-Driven Assessments
  • Fraud Detection and Cheating Prevention
    Streamlined Psychometric Assessments
    Generative AI-powered Language Assessments
  • Customizable Assessments
  • XoForms for Comprehensive Data Collection
  • Xobin Tracks (Applicant Tracking System)
  • Real-Time Analytics


Speak to Xobin’s team and curate the right pricing plan for your company. The team at Xobin will help you choose from flexible quarterly or annual billing cycles or customize a usage-based pricing plan. 

46. MailMate

MailMate offers a highly beneficial service for small businesses expanding into Japan, providing a comprehensive solution for managing mail and administrative tasks digitally. 

This service is particularly useful for remote collaboration, as it allows businesses to maintain a professional presence in Japan without the need for a physical office. Features such as mail scanning, translation, secure online storage, and bill payment services streamline operations and enhance communication across borders.

The platform supports a seamless transition to the Japanese market by offering reliable virtual office addresses in major cities like Tokyo, Kyoto, and Fukuoka. These addresses can be used for company registration and provide a local point of contact, which is crucial for building credibility and establishing a business presence in Japan. 

The bilingual support from MailMate's team ensures that language barriers are minimized, facilitating smoother interactions with local entities and customers.

Fey features include the following:

  • Virtual mail dashboard
  • Virtual addresses available for company registration
  • Virtual assistants
  • Compliance with Japan’s Electronic Bookkeeping Act
  • Property management
  • Ability to add uers for your whole team
  • Bilingual support in English and Japanese

On A Concluding Note

This sums up our list of remote collaboration tools that are extremely handy for small businesses. Apart from bringing together remote teams and making them more productive, these tools are highly cost-effective too. 

If you are an SMB looking to get over the aftermaths of COVID-19, just like countless others, investing in any of these remote collaboration tools is ideal.

Go ahead, give them a try, and see which one fits the best for your team. Good luck!

Effortless expense management for all business spends. Earned time, saved costs, improved productivity, happy employees - achieve it all with a single software.

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