“The great growling engine of change - technology.” - Alvin Toffler
Starting from 2020, we have witnessed the biggest change in the history of how businesses function. With the entire world shut and locked inside their homes, businesses were left with no other option but to somehow manage their operations with their teams scattered in different places. This led to the biggest experiment of remote work that the human race could ever imagine.
And, what helped them in this experiment? Well, we all know the answer.
Thanks to technology, it was possible for businesses to function remotely after a few initial hiccups of setting up remote teams. The wave of online collaboration tools that had already started in the past decade emerged as saviors pre-designed to suit today’s needs. With the help of these remote collaboration tools, businesses managed their functioning, no matter where their employees were.
This shift to remote collaboration tools has become an essential item for businesses in today's times. Since the future will revolve around the 'work from home culture,' companies need to examine the best options to keep business afloat seriously.
Additionally, with the market flooded with options, it is virtually impossible to try every tool and then find the one that fits your business needs. To help you, we've compiled 10+ must-try remote collaboration tools for small businesses in 2022. (Trust us; they are definitely worth a shot!)
Top 10+ remote collaboration tools for businesses in 2022
ProofHub is one of the best online collaboration tools available in the market today. It comes with a built-in chat app to bring all communication under one roof. It also comes with a dedicated space to carry out real-time discussions.
ProofHub also has an online proofing tool, which has been designed specifically for teams to streamline collaboration over creative works. You can instantly share files, add collaborators to proof, review and approve files. Users can also add comments to them, highlight changes using markup tools, and more!
Here's a list of features that make ProofHub an excellent option for small businesses:
- Effortless task management
- Simple workflows and kanban boards
- Ability to customize roles and reports
- Comprehensive Gantt charts and project timelines
- Supports file sharing and online collaborations
- Easy third-party integrations
Fyle is an expense management software that can make expense reporting and reimbursement collaboration seamless between the finance team and employees. The software is cloud-based, which means even if a business's workforce isn't co-located anymore, they can still have access to all expense data.
Fyle takes care of all the mundane expense reporting, tracking, and management tasks. It enables employees to report their expenses, such as cell phone bills, subscription fees, etc., in real-time. With Fyle, Finance teams and approvers can also access all employee expense reports and necessary documents to complete the reimbursement process.
Fyle helps finance teams enforce company policies rigorously. It can also curb potential fraud and help increase expense policy compliance. It also automatically reconciles credit card transactions, expenses, and receipts to reduce manual work for your finance team.
Why Fyle is perfect for expense reporting and employee expense reimbursements:
- Multiple easy expense reporting options
- Instant receipt scanning feature with OCR technology
- Effortless expense tracking for mileage, per diems, and cash advances
- On-click corporate credit card reconciliations
- Complete digital audit trails for all expenses and expense reports
- Real-time policy checks to ensure all expenses comply with set business rules
- Direct and seamless integrations with major HRMS and accounting softwares
- Automatable and customizable expense approval workflows
- Accurate spend insights and expense data analytics
Freshsales Suite helps break internal silos and deliver personalized experiences across marketing and sales. The AI-powered CRM enables sales and marketing professionals to better understand prospects and customers with the right insights, at the right time across each touchpoint. The solution includes sales force automation, marketing automation, chat, and telephony all in one place.
With Freshsales Suite, you needn’t juggle five other tools. It lets you make quick, quality phone calls using the built-in phone, create, send, and track personalized email campaigns, and set up chat campaigns to engage your website visitors. The AI powered insights shed light on the leads who are most interested in your business and deals that require your attention. It also helps automate mundane and repetitive activities This way you can focus on selling, maximize sales performance, and contribute to that key goal: revenue.
- Pipeline management
- Sales and marketing automation
- Multiple Channel Communication
- AI powered Insights
- Custom Reports & Analytics
- Mobile App and Integrations
Within a short span of time, Monday.com has become one of the most popular collaboration tools for businesses. Winner of numerous awards, Monday.com is unique in its capacity to automate repetitive tasks. Further, project templates work as a great time-saving solution for teams.
Monday.com comes with various features like the discussion board to boost team collaborations. It comes with a time tracking tool that tracks task dependencies and project deadlines. It also comes with several useful integrations that help automate all things mundane. All these aspects put together make Monday.com a great, cost-effective option for small businesses.
Here is a look at some of Monday.com’s winning features:
- Dashboards and project overview
- Deadline views
- Team assigning
- Group messaging
- Third-party integrations
Over the years, Slack has become synonymous with office communication. Today, Slack is known to be a simple, no-nonsense tool built to improve team productivity and collaboration.
Slack lets you create channels and organize your communications as you want to. It also has automation features that let you streamline your communication and routine activities. Besides this, it also has a powerful search option so you can search through your conversations and find everything fast
Major highlights of Slack include:
- Automation options
- Audio and video conferencing
- File sharing
- Real-time notifications
- Search feature
- Call routing and recording
Trello is one of the most famous collaboration tools on this list. What separates this online collaboration tool from the others is its simplicity and ease of use. Trello brings into practice the kanban methodology of collaboration in projects.It also comes with beautiful and visually appealing boards.
It lets you create boards representing different stages of the project. You can add tasks and assign them to team members to know their assigned work. As you progress in the project, you can move tasks from one stage to another. But to track time in Trello, you need to rely on third-party applications and add-ons aka Trello Power-Ups.
Here’s a look at some of the features in Trello that make it popular:
- Easy drag and drop for task management
- File management
- Labels, tags, and comments
- Progress Meter Checklist
- Cards record archive
- Data filters
- Activity logs
For small businesses, time is money. Filestage helps teams save countless hours that employees earlier spent on emails and switching from one app to another. Filestage, as the name suggests, is a collaboration app specifically designed for making the review and approval process of files more streamlined.
With Filestage, you can collaborate on images, audio files, videos, and even PDF documents. It comes with task management functionalities, so you don’t need multiple apps. It also has Google Sheets integration, which helps organize the storage and transfer of data properly.
Here’s a peep into the most amazing features that Filestage has to offer:
- File version management
- Integrated to-do lists
- Real-time collaboration
- Comment without registering
- Export comments
- Custom branding
- Approval workflows
RingBlaze is a revolutionary business phone system that helps teams enhance sales and support collaboration. It is a great option for small businesses looking for a call center software. It offers amazing team collaboration features at an affordable price.
RingBlaze is the perfect alternative for apps like Nextiva. It’s more affordable and does not skimp out on quality either. It allows you to seamlessly manage call activities and add required notes. It also allows you to supercharge tasks by assigning them to the most relevant teams. Your website visitors can call you directly from the website without having to drop off or open other apps - for free!
There are a plethora of features that RingBlaze offers to make things easy for you. Some of them are:
- Collaboration dashboard with Custom Phone Numbers
- Dedicated Account Manager
- Works globally to keep you connected
- Call collaboration
- Real-time customer interaction
- One-to-One Onboarding Sessions
Flock is a fantastic collaboration tool for small businesses. Screen sharing, audio and video conferencing, universal search, and whatnot! Flock promises to bring together all the aspects of team collaboration under one roof.
Flock makes teams more productive by giving a central place for task management, note sharing, conducting polls, and more. Besides this, here are some of the features that Flock brings to boost a culture of collaboration and productivity in small businesses:
- Voice notes
- Integrated search
- File sharing
- User permissions
- Admin controls
- Channel messaging
ClickUp is an all-in-one project management tool built to handle simple to complex projects and improve team collaboration. Small to large teams across various industries choose ClickUp because it promotes team transparency and offers advanced customizable features.
You can keep your hybrid and remote teams connected with ClickUp's built-in Chat view for instant messaging, collaborative editing in Docs, multiple assignees in tasks, and more. It even lets your team chat within a task and assign comments to a particular team member for extra visibility, and record your screen with the Clip feature, ClickUp's in-app screen recorder.
Other key features for remote collaboration include watchers to get automatic task updates, Profiles to view what each team member is working on, image and PDF annotation to centralize feedback and expedite approval processes, and a global time tracker to track time spent on tasks and billable hours. Did we mention you can also integrate ClickUp to 1000+ other work tools? Connect ClickUp to your most-used apps to sync all your work and streamline your team's workflow.
Take a look at what makes ClickUp the best choice for remote teams:
- Multiple views including Workload view (15+ options)
- Customizable features
- Team insights and real-time reporting
- Collaborative detection and editing
- Integration power (connect 1,000+ tools for free)
Freshservice is an internal IT helpdesk and service management platform that helps modern organizations simplify and automate their internal IT operations. One important weapon SMBs can wield to increase ROI during remote work is initiating Service Management within their small teams - across every function and not just the IT department.
With an ITSM platform like Freshservice, you can gain the ability to put their employees first and earn loyalty from your workforce, customers, and other stakeholders. Freshservice enables your IT team members to collaborate with users and to act quickly in response to support requests, threats to service availability, and security.
Here are a few of the features that Freshservice provides:
- Incident and case management for addressing IT questions remotely
- Knowledge base for information
- Employee self-service portal
- Remote employee onboarding
- Service catalogue
- Updating asset details with asset management
EdApp is an award-winning mobile learning solution that ensures a flexible and effective remote learning experience. It encourages online collaborative learning for you and your team through its Virtual Classrooms, Discussions, and Assignment features designed to provide a dynamic learning experience. Plus, through their in-course video conferencing, forum-like discussions, and media-rich responses, get a higher engagement and retention rate from your staff.
Here's a list of features you'll get when you use EdApp:
- Mobile learning platform
- Microlearning-based LMS
- Built-in authoring tool
- World-class courseware
- Intuitively designed interactive templates
Zopto is a LinkedIn automation tool mainly used by sales teams to automate their LinkedIn lead generation efforts. With their combination of various engagement features, the tool can also be used by startups to attract investors or even by recruiters to find potential candidates.
Some of the features Zopto offers:
- Device agnostic and cloud-based
- Secure prospecting
- Seamless integration
- Customised campaigns
- Generate hot leads on auto-pilot
- Dedicated customer success manager and unlimited support
Looking for the tools to create beautiful and engaging visual content? Have you heard of Visme? It is the best design solution for all types of businesses.
If you need to create engaging presentation videos, infographics and other visual content, you can design, share and store it with the service. It is a unique tool that combines fantastic templates, graphics and other different features to create an amazing visual journey for your customers.
Visme provides an opportunity to keep your target-audience engaged and move your brand to a central scene. You can create various types of content:
- Charts and Graphs
- Social Media Graphics
- Mockups and more
Besides, Visme offers animated content, 120+ fonts, 1000+ layouts and themes and a great colour palette that can bring your ideas to life. Visme has a free basic plan so you can explore and use the tool anytime you need!
It can be tough for remote teams to work on video projects together without having to send emails back and forth or downloading and uploading files repeatedly. Instead of going through the hassles of compressing massive video files, you can just upload the video in Clipchamp Sharepages and send the link to colleagues and collaborators.
Here are some of the top features of Clipchamp for remote collaboration:
- Access to 800k+ library of stock videos, soundtracks, and GIPHY library
- Quick and easy editing tools
- Easy import from Google Drive, Dropbox, Zoom, LinkedIn, and social media platforms
- No watermark for 480p exports (free plan)
- Real-time updates on edits made by team members
- Unique video link for sharing with team members or for embedding in emails
Clipchamp also offers a Brand Kit that contains a business’s brand colors, font styles, typeface, and logos. However, you can still use additional tools such as a logo maker or a font generator. This allows your team to customize your videos to feature your company’s identity and help boost brand awareness. Consistency among your videos is highly important in attracting your target audience and making your brand’s presence familiar and memorable.
Traqq makes time tracking and employee monitoring convenient. The app works online and offline so you don’t have to worry about missing even a billable minute. It also provides you with insightful reports about productivity. On the dashboard, you can generate reports on website and application usage, as well as a user’s activity levels.
Traqq also takes random desktop video recordings and screenshots. All the while, the app still protects the user’s privacy by intentionally reducing the quality of the captured images. Sensitive information will be illegible, but managers will still get an idea of what a person’s working on at a given time.
Here are some of the features that make Traqq a great option for small businesses:
Focused on making data collection fast and efficient, PlatoForms is an online PDF form builder for all types of industries. Allowing users to create powerful forms, small businesses don’t have to deal with the expense of paperwork to get things done.
With the software’s form builder features, you can create online PDF forms for data collection, make a central document for better organization, and build a workflow to enhance business processes. The tool also offers pre-filled invitation forms–a feature that allows users to fill-out forms right away. Companies can track forms, invite customers, and modify specific form fields with this feature. Small businesses can also take advantage of its other features, including:
- Instant notifications
- Team collaboration
- App integration with Slack, Zapier, and cloud drive storage
- Custom domain for branding purposes
- E-signature certificates
- API integration for more form flexibility and automation
- HIPAA compliant forms
Renderforest, an all-in-one branding platform, lets you make studio-quality visualizations in minutes. Previously web-based platform is now available on IOS and Android as well. This means you can create your content regardless of the device or operating system you're using.
Renderforest offers a massive library of over 50,000 video templates that you can edit and personalize in minutes with fonts, logos, color palettes, and a soundtrack. With this huge library created by top-tier professionals, Renderforests users can create explanatory and promotional videos, animations, logos, mockups and build their own website. Here are some of the features that make Renderforest a leader in the market:
- Free Version
- Self-explanatory editing tools
- Disney-quality animated video templates
- 100k+ presentation templates
- Social media post templates
- AI-powered logo creator
Pricing starts at 7.99$ and might increase as you upgrade plans.
Simple, powerful, and effective - that’s what describes Chanty the best. Chanty is a simple app designed for small businesses to streamline the way their teams communicate. One of the highlights of the Chanty app is the AI algorithm that predicts response while you chat.
Additionally, you can use Chanty to make audio and video calls. It also has an inbuilt task manager that lets you plan your tasks like a pro. Here are some of the other features that make Chanty an excellent option for small businesses:
- Teambooks for tasks, messages, and other important information
- Pins and @ mentions
- Code snippets
- Board-view for tasks
- Permissions and roles
- Threaded discussions
- Voice messaging
StoryXpress is an end-to-end video platform for sales, marketing, and customer support teams. Businesses use StoryXpress to create, edit, manage and share personalized videos for clients and prospects.
StoryXpress has a great directory of integrations. Right from HubSpot, Pipedrive, and ActiveCampaign to Slack, Gmail, and Zapier, you name it and StoryXpress integrates with it, allowing you to take videos along wherever you work. From sending across video sales pitches, creating product demo videos, or recording videos for customer support and communication with your colleagues, StoryXpress lets you do it all.
Here are the key features of StoryXpress at a glance:
- Video recording
- Ad-free video hosting
- Video editing
- Advanced video analytics
- Video playlists and channels
Reply is an all-in-one sales engagement platform. It allows you to manage, automate, and scale your revenue operations and grow your business.
From finding valid emails on LinkedIn and generating unique, highly personalized emails to automating the outreach across multiple channels, Reply helps your sales team win more deals while minimizing the routine, manual tasks.
Reply’s Team Edition feature allows you to collaborate over prospects, sequences, schedules, and templates as a team. As a manager, you can also see the detailed reports on each one of your team members to identify top-performers and help the rest improve with proven best practices.
Depending on your needs and team structure, you can use Public or Private mode to manage permissions withing your Team.
- Multichannel sequences
- LinkedIn email finder
- AI-powered email assistant
- Deliverability suite with email warm-up
- Comprehensive analytics dashboard
- Team edition for seamless collaboration
A strong workforce is a key to your success. However, it’s difficult to build and maintain this without gaining solid insights into what keeps your employees engaged. Workify is an engagement intelligence tool that does more than help you gain regular feedback from your workforce. It’s an agile platform that provides actionable information so you can make relevant improvements to the ways in which your workers interact with your company. Most importantly, it’s an accessible approach for business leaders and HR departments to identify the right engagement and retention data and easily understand what it means.
Here are some of the core features that make Workify a vital tool:
- Multiple feedback channels
- Easy-to-use analytics tools
- Various data visualization options
- Flexible survey and question templates
- Anonymous surveys for honest feedback
- Conversation tool for employees to regularly share opinions and concerns
- Agile data models allow you to drill down for relevant analysis
RingCentral is a trusted unified cloud communications platform that will take your collaboration to the next level. Whether you prefer to video meet, call, or message, you can do it all on a single platform.
Small business users can also rest easy because all communications done in the RingCentral app are safe from virtual attacks. With our unified communications security protocols, you can collaborate with your team to discuss your strategies from start to finish without fear of viruses, phishing, or your data being stolen.
Enjoy the following features from the RingCentral App for your collaboration:
- Telephony (VoIP call)
- Audio and video conferencing
- Team messaging
- Task Management
- File sharing
- Link sharing
With RingCentral, small businesses can stay connected even if they work remotely. You can also communicate in real-time, from anywhere and anytime. Access the app from any device–phone, tablet, laptop, or computer.
Sign up for a free trial of RingCentral MVP and see if it fits your business’ needs.
Plutio is an all-in-one business management app designed for freelancers, small businesses, and large enterprises alike. It comes with everything you need to efficiently manage tasks and projects for teams and individuals.
Plutio comes with tons of great collaborative features that give you a cutting-edge, like time-tracking, team chat, dynamic proposals, contracts and e-signing, appointments and bookings, and more.
It’s a fantastic solution for anyone looking to streamline and automate their processes while cutting their monthly software costs.
The downside? Because Plutio comes with so many features, it can take a while to learn them all. However, they have excellent customer support to help get their users up to speed.
With Plutio, you get:
- Timeline/Gannt view, Kanban view, list view, and calendar view
- Dashboards, projects, and knowledge-base
- Team Chat, time-tracking and timesheets, built-in documents
- Proposals, contracts, and invoicing
Pricing: 7-Day Free Trial, Pricing Starts at $19/month.
InVideo is an online video creating tool that helps users collaborate and conveniently make videos. Organizations that function remotely often miss out on webinars and employee educational sessions due to the lack of collaboration. However, with InVideo, you can get together with your team to create videos for webinars, tutorials, team collaboration, official get-togethers, and much more. Everyone can access InVideo. You don’t have to train your employees to use this video creation tool. It has an intuitive user interface that guides users through the different types of video creation techniques and encourages them to innovate.
As a collaborative tool, InVideo is majorly functional as you can add as many members as you want for one project.
InVideo comes with pre-made templates for seminars, presentations, business events, slideshows, client and customer testimonials, orientation videos for new hires, and other major corporate video requirements.
Here are some reasons why InVideo is perfect for all your remote organization’s video requirements:
- Drag-and-drop functionality
- 5000+ pre-made templates handcrafted for different video creation purposes
- An extensive media library from Storyblocks, Shutterstock, and iStock that includes- images, video clips, music
- Unlimited collaboration opportunity
- Add voiceovers feature
- 1080p resolution download
- Easy share on social media platforms
On A Concluding Note
This sums up our list of remote collaboration tools that are extremely handy for small businesses. Apart from bringing together remote teams and making them more productive, these tools are highly cost-effective too.
If you are an SMB looking to get over the aftermaths of COVID-19, just like countless others, investing in any of these remote collaboration tools is ideal.
Go ahead, give them a try, and see which one fits the best for your team. Good luck!