How Sage Expense Management (formerly Fyle) is helping Liz MacPhail Interiors

Liz MacPhail Interiors is a full-service interior design firm based in Austin, TX, known for crafting warm, elegant, livable spaces. While their creative work flowed seamlessly, the same couldn’t be said for their back-office operations—especially expense management.

Despite using a document storage app to organize receipts, the team constantly ran into bottlenecks with manual credit card reconciliation and missing receipt follow-ups. That's when their long-time partner, Accounting Frontier, stepped in to recommend Sage Expense Management (formerly Fyle).

The Challenges

Manual Credit Card Reconciliation

Before Sage Expense Management, the Liz MacPhail team used a storage solution to upload receipts, but it wasn’t connected to their credit card accounts. This meant they couldn’t easily track outstanding charges or reconcile transactions in real time.

Bottlenecked Communication with Accounting

Because receipts weren’t tied to specific charges, the design team had to wait for Accounting Frontier to manually update them on what was missing. This lag created unnecessary delays and constant back-and-forth communication.

Limited Visibility and Time Drain

Employees didn’t have real-time visibility into which receipts were pending. This led to missed items, duplicate efforts, and wasted time that could’ve been spent on billable client work.

How Sage Expense Management transformed Liz MacPhail Interiors

When Accounting Frontier introduced Sage Expense Management, it was a game-changer for the Liz MacPhail team. They were able to automate credit card reconciliation, eliminate follow-up cycles, and gain visibility into all expenses instantly—without needing accounting’s intervention.

Automated Credit Card Reconciliation

Our platform connects directly to your credit card accounts and auto-matches every transaction with the right receipt. Say goodbye to spreadsheets and endless follow-ups. Both design and accounting teams get complete visibility into cleared and pending expenses.

"Now we don’t have to ask or wait—we can see what’s missing ourselves."

• 100% of expenses now come in via Corporate Credit Cards
• Reconciliation time reduced by an estimated 80–90%

Reduced Bottlenecks with Real-Time Visibility

Employees now upload receipts directly through mobile or email, and transactions are auto-linked in Sage Expense Management. Designers can instantly see pending items and take action—no more waiting on manual updates from accounting.

• Over 130+ expenses processed monthly with no delays
• Reports consistently filed by employees without accounting intervention

Time Saved, Focus Gained

By minimizing back-and-forth and automating approvals, Sage Expense Management helped the team reclaim hours every week.

• 70% of expense reports are approved within 2 days
• Reports taking more than 7 days to approve dropped to 0%

With less time spent on admin, the design team can now focus on what they do best—creating beautiful spaces.

The Outcome

By partnering with Accounting Frontier and adopting Sage Expense Management, Liz MacPhail Interiors completely transformed its expense management. What used to be a fragmented, manual workflow is now a seamless, automated system that saves time and eliminates stress.

• 100% of expenses seamlessly reconciled from credit cards—no spreadsheets, no manual matching
• Reconciliation time cut by up to 90%, freeing the accounting team from hours of list-updating
• 130+ expenses/month now managed effortlessly through our platform
• 70% of reports approved within 48 hours, with zero reports delayed past 7 days
• Real-time visibility means no more bottlenecks or follow-ups between employees and Accounting
• The team now spends more time on client work and less on admin

Partnered with Accounting Frontier, Powered by Sage Expense Management (formerly Fyle)
A More Elegant, Efficient Solution for Liz MacPhail Interiors