When your finance team is managing multiple projects, cost codes, and remote employees, even a simple expense can cause accounting chaos.
Manual entries. Late receipts. Disconnected job codes. It’s a mess — especially when you're trying to keep NetSuite clean and audit-ready.
That’s where Fyle fits in.
Fyle simplifies the chaos with seamless integrations for NetSuite and all the other major accounting software. Whether you're managing costs for multiple job sites or juggling reimbursements and card transactions, Fyle ensures expenses are always accurate, categorized, and export-ready.
Why Integrating Expense Management with Your ERP Matters
Manual exports, inconsistent data, and delayed approvals slow down accounting teams and introduce errors. In construction, these issues multiply when:
- Employees work across multiple projects or states
- Field employees submit incomplete reports with missing receipts
- Project managers want visibility into spend before it hits the books
- Cost codes, job names, or GL accounts are often tagged incorrectly
- Expense data lacks consistency when exported to your ERP
With Fyle, all of this gets automated. Field teams capture receipts on the go, expenses are coded and approved in real time, and data flows cleanly into your ERP — without cleanup or double-checking.
How Fyle Supports NetSuite Workflows
Many construction firms rely on NetSuite to manage finances across multiple projects and entities. Fyle makes sure your expense data is just as organized, clean, categorized, and ready to export without extra work.
- Direct Integration, No Middleware Needed
Fyle connects directly to NetSuite, so there’s no need for third-party tools or extra configuration.
- Reduces setup time and sync issues
- Keeps your accounting stack lean and reliable
- Sync Everything You Need From NetSuite
Fyle pulls in all your essential NetSuite data so your expenses stay consistent and compliant.
- Chart of Accounts, departments, locations, and classes
- Custom segments like region, division, or project phase
- Employees and vendors — synced automatically
All imported fields show up as dropdowns during expense submission, so employees tag expenses accurately from the start.
- Auto-Sync Vendors and Employees
Any new vendor or employee added in NetSuite is automatically available in Fyle.
- No manual updates or duplicate entries
- Keeps reporting accurate and saves hours of cleanup
- Automate Coding and Policy Enforcement
Fyle ensures expenses are coded correctly and checked for violations — before they reach your books.
- Dropdowns for job codes, cost classes, and clients
- Flags missing receipts or out-of-policy spend
- Helps field teams get it right the first time
- Track Projects and Jobs With Custom Fields
Fyle supports all your NetSuite custom fields — so nothing gets lost in translation.
- Tag job phases, internal codes, or billable vs. non-billable
- Data flows cleanly into NetSuite for reporting, billing, and audit
- Flexible Export Options for Construction Workflows
Depending on how your accounting is set up, you can export expenses from Fyle to NetSuite in different formats:
- Reimbursable expenses → Export as Bills or Journal Entries
- Corporate card expenses → Export as Journal Entries or to the Items module for line-item-level reporting
- Set up scheduled batch exports or enable real-time sync
- Apply filters to skip internal or unbillable expenses
- Every export includes receipts, notes, and project metadata
- Clean Handoff to NetSuite
Once expenses are approved in Fyle, exporting to NetSuite takes just one click.
- No CSV downloads or spreadsheet cleanup
- Each expense is coded, categorized, and audit-ready
- Keeps your books accurate and month-end stress-free
Get Job-Site Spend Into NetSuite Faster
Fyle gives construction finance teams the control they’ve been missing. Capture expenses in real time, tag them correctly at the source, and export clean data straight into NetSuite, without chasing receipts or fixing broken reports.
It’s the simplest way to keep your books accurate and your projects on budget.
