Sorry, something went wrong. Can you please try again? Or please send us a note at sales@fylehq.com, and we’ll get you started.
Real Estate Expense Tracker For Your Business
The only real estate expense tracking app your agents and realtors need to simplify receipt and expense reporting.
1750+ reviewsTrusted by 2000+ Customers
What is a real estate expense tracker?
A real estate expense tracker is a tool or software designed to help real estate professionals, including agents, brokers, and realtors, to monitor and manage all expenses related to their business. This can range from simple spreadsheets to sophisticated software that automates expense capture, categorization, and reporting for tax purposes.
Why is it important to track real estate expenses?
Tracking real estate expenses is crucial for several reasons. It provides a clear picture of your business's financial health, helps in accurate budgeting and forecasting, ensures you can claim all eligible tax deductions, and ultimately, increases profitability by identifying areas where costs can be optimized.
How to keep track of real estate expenses with Fyle
Receipt tracking from everyday apps
Fyle enables your agents and realtors to capture receipts and submit expenses in seconds from anywhere - Text, Gmail, Outlook, or our mobile app. Free them from paperwork so they can focus on closing deals.
Explore receipt collection features
Save time and reduce administrative burden
- Ditch the paper chase: Fyle simplifies the receipt and expense tracking process for finance teams.
- Track expenses by property: Categorize spending for each property, simplifying accounting and improving visibility.
- Centralized receipt storage: Securely store all receipts in one place, accessible anytime, and ensure audit readiness.
Automatic mileage tracking
Boost your on-field employees' productivity with Fyle's automatic mileage tracking. Input the start location, any stops, and the destination, and Fyle will accurately calculate the distance and mileage. Empower your realtors to focus on client meetings instead of manual administrative tasks.
Learn more about business mileage tracking
Seamless accounting integrations
Sync data around expenses, receipts, card transactions, chart of accounts, GL codes, taxes, payments and more, automatically. Save time and eliminate manual effort with Fyle’s robust accounting integrations.
Explore two-way direct integrations
See why Fyle is best app to track real estate expenses
CONSTRUCTION
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
Emma Riehlman
Accounts Payable
MEDIA
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
Ashley Bolnick
Controller
FINTECH
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Carmen Andino
Executive Assistant to the CEO
RELIGIOUS INSTITUTIONS
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
Brittany Kizer
Administration Director
NON PROFITS
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
Dena Valin Malakian
Associate Director
INFRASTRUCTURE
Fyle was the best expense software we found that connected with NetSuite seamlessly and efficiently, allowed control of our expenses within NetSuite, and had an easy-to-use end user interface.
Kyle Shaffer
NetSuite Administrator
Matt Moore
CPA, Accounting Manager
CONSTRUCTION
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
Hermo Grande
Sr. Financial Operations Analyst
NON PROFITS
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle's ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
Eli Niepoky
Treasurer
HEALTHCARE
The ability to effortlessly capture receipts on-the-go, coupled with its intelligent auto-categorization feature, has saved us countless hours previously spent on manual data entry.
Michele Tupitza
Office Manager
FINTECH
We love using Fyle because it makes life easier for everyone - our field reps, sales people and back office accounting staff. By allowing our folks in the field to snap a photo of their receipt, and have Fyle take care of the rest, Fyle not only improves efficiency, saving time and money, but actually improves our record keeping. Here at 1andFund, we love using it!
Robert L. Macklin
Chief Operating Officer
COMPUTER SOFTWARE
Fyle works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
Bob Boyich
Chief Operating Officer
SECURITY
Fyle has provided us with a system that not only captures and organizes all necessary data but also seamlessly integrates receipts and flows effortlessly into our ERP. What I appreciate most about the platform is its organization and efficiency.
Wendy Romaniello
Financial Director
CONSTRUCTION
My main focus was to make the end-user experience easy without compromising finance efficacy. That was made possible with Fyle's expense management software.
Brad Salter
Chief Operating Officer
CONSTRUCTION
Fyle has made it easy to have expense reports submitted every week, in a neat format, with receipts. Fyle integrates with our new ERP platform so once the expense report is approved it is automatically loaded into the ERP.
Michael Davis
Chief Financial Officer
MEDIA
Fyle has been instrumental in automating our employee expense processing. Our employees love the receipt text feature and I love the integration with Netsuite.
Shannon Zuniga
Director of Accounting Services
1/3
FAQs around real estate expense tracking
How do I keep track of real estate expenses?
Track expenses manually with spreadsheets (Excel/Google Sheets) or use software like Fyle. Fyle automates receipt capture, categorization, and reporting, which boosts efficiency and accuracy for your business.
What are common tax-deductible expenses for a real estate agent?
Common deductions for agents include marketing costs, vehicle/mileage expenses, licensing fees, home office costs, client gifts, and professional service fees. Keep detailed records to maximize deductions per IRS guidelines.
Is a spreadsheet good enough for tracking real estate expenses?
Spreadsheets are a good start, but become time-consuming and error-prone as your business grows. They lack real-time reporting and secure receipt storage. Automated software is the more scalable and professional choice for long-term management.
What is the best app to track expenses for realtors?
The best apps automate tasks with features like OCR receipt scanning, auto-categorization, card reconciliation, accounting sync, and mileage tracking. Fyle lets you track expenses from Gmail and Text, a key advantage for busy agents.
How do real estate businesses track expenses for multiple properties?
Tracking expenses for multiple properties is tough with spreadsheets. An expense management software lets you tag each expense to a specific property. This makes it easy to generate accurate reports and assess the expenses incurred for each asset in your portfolio.
What is the easiest way for a busy realtor to track mileage?
The easiest way is an app with automatic mileage tracking. Using your phone's GPS or Google Maps integrations, it logs drives for you to classify as business or personal. Many expense platforms include this, combining all expense reporting in one app.
Can Fyle automatically categorize my real estate expenses?
Yes. Fyle uses OCR technology to read data from your receipts, like vendor and amount. Based on your rules, it automatically assigns expenses to categories like "Marketing" or "Repairs," saving you time on manual data entry.
Does Fyle integrate with my accounting software?
Yes, Fyle has robust, two-way integrations with NetSuite, QuickBooks, Sage Intacct, and Xero. Approved expenses, with receipts and notes, are auto-synced to your general ledger, keeping financial records accurate and up-to-date.
Spend less time on expenses, and more time closing deals.
Choose Fyle, the best real estate expense tracker.
