Your Complete Receipt Tracking Software

The receipt chase ends here, with Sage Expense Management (formerly Fyle).

Track and manage receipts with Sage Expense Management
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What is receipt tracking software?

Receipt tracking software digitizes and manages receipts for bookkeeping. Using OCR, it scans receipt photos to automatically pull key data like vendor, date, and amount. This eliminates manual entry and syncs with accounting software, saving time and ensuring accuracy.

How to choose the best receipt tracking software?

Choosing the best receipt tracking software depends on your specific needs. Consider these key factors:

  • Features: Look for essential features like OCR for automatic data extraction, expense categorization, and approval capabilities. If you travel for work, mileage tracking is also a crucial feature.
  • Ease of use: A user-friendly interface and a simple mobile app are vital for you and your team to adopt the software easily.
  • Integrations: Ensure the software integrates seamlessly with your existing accounting software, such as Sage, QuickBooks, Xero, or NetSuite, to avoid manual data entry.
  • Pricing: Compare pricing models, whether it's a monthly subscription, per-user fee, or a free plan with limited features. Choose a plan that fits your budget and business volume.
  • Security: Since you'll be handling sensitive financial data, ensure the provider offers robust security measures, including data encryption.

4 reasons why Sage Expense Management is the best receipt tracker software

No learning curve with Sage Expense Management

No learning curve

Track and submit receipts right from your email or text messages. No training or onboarding required.

Stay IRS audit ready with Sage Expense Management

IRS audit ready

Be ready for any IRS audit. Enjoy unlimited, secure and searchable receipt storage with detailed audit logs for better transparency.

Close books faster with Sage Expense Management

Close books faster

Instant receipt submission means finance teams get real-time data. This eliminates the end-of-month scramble and enables you to close your books on time, every time.

Streamline receipt tracking with Sage Expense Management

AI-powered, Text-based receipt submission

Employees get instant reminders to text their receipts right after a credit card transaction. Reply with a photo, and our AI instantly extracts all data using OCR.

The system then prompts for any necessary extra information, categorizes the expense with your GL codes, and automatically matches the transaction. It's the fastest way to get accurate data, minimizing manual work for everyone.

Explore receipt tracking via text
Submit receipts via text with Sage Expense Management

Track receipts with mobile app

Using our mobile app, employees can easily scan, extract, and manage expense receipts. Just point at a receipt, snap a picture, and let us do all the expense coding automatically.

Explore Sage Expense Management's mobile app
Track receipts on the go using Sage Expense Management's mobile app

Capture e-receipts with Gmail and Outlook

With our plugin, you can submit e-receipts without leaving your inbox. An expense will be created, the information will be extracted, and the receipt will be attached automatically.

Submit receipts from Gmail & Outlook with Sage Expense Management

Send in receipts with email forwarding

Your employees can also forward the receipts they receive in their emails to our receipt forwarding email address, and we will read and create expenses automatically.

Set up email forwarding to Sage Expense Management for e-receipts

Other expense management features

Credit card reconciliation

Automate credit card reconciliations with Sage Expense Management

Credit card reconciliation

Instant notifications about employee credit card spending, receipt collection via text and Slack, and automatic reconciliations without waiting on delayed bank feeds.

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Business mileage tracking

Track business mileage with Sage Expense Management

Business mileage tracking

Powered by Google Maps, we ensure accurate mileage tracking for your employees. Add the starting point, stops, and destination to calculate the distance and mileage automatically.

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Accounting integrations

Sage Expense Management integrates with all major accounting software

Accounting integrations

We support direct integrations with accounting software like NetSuite, QuickBooks, Sage Intacct, Xero, and Sage CRE to automatically sync all your expense data, GL codes, and more.

Learn more

FAQs around receipt tracking software

Key benefits include saving time by automating data entry, improving expense accuracy, and reducing lost receipts. It aids tax compliance, offers real-time spending insight, streamlines reimbursements, and simplifies financial audits for better financial health.

The best receipt tracking software is the one that fits your business's needs. Evaluate options based on how they integrate with your accounting software, ease of use for your team, and their ability to scale with your company's growth to ensure a seamless and valuable solution.

Yes, it's ideal for small businesses. It helps maintain organization, manage cash flow, and saves time on administrative work. It also ensures accurate records for tax deductions and provides a scalable system for managing employee expenses as the business grows.

Yes, digital receipts from tracking software are typically compliant with tax authorities like the IRS. The software helps categorize expenses accurately, making it easier to claim all eligible deductions and providing a clear, accessible audit trail for tax season.

Sage Expense Management simplifies receipt tracking with zero manual effort. Just text a picture of your receipt or forward an email receipt. Our AI automatically extracts all the data, categorizes the expense, and matches it to the correct transaction seamlessly.

Sage Expense Management offers an effortless experience your team will love. Submit receipts via text, email, or other everyday apps. Sage Expense Management integrates directly with card networks to provide real-time reconciliation and offers deep accounting integrations, eliminating manual work and ensuring high adoption rates.

Yes, Sage Expense Management prioritizes your data's security. We employ industry-standard encryption to protect your financial information, both in transit and at rest. Our platform features robust security measures to ensure your sensitive data remains confidential and secure.

Sage Expense Management offers seamless, two-way integrations with major accounting software, including NetSuite, QuickBooks Online, Sage Intacct, and Xero. This ensures your expense data is always synchronized, eliminating manual reconciliation and data transfer.

  • Automatic data capture: Scans receipts to eliminate manual entry.
  • Mobile app: Lets you easily snap and upload receipt photos on the go.
  • Accounting integrations: Syncs data with software like Sage, QuickBooks, Xero, and NetSuite.
  • Credit card reconciliation: Automatically matches receipts to corporate card transactions.
  • Automated approval workflows: Sets spending rules and routes expenses for approval.

See how the best receipt tracking software can help your business

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