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Your Complete Receipt Tracking Software
Transform your manual receipt tracking and management process with Fyle, the best receipt tracking app.
1750+ reviewsTrusted by 2000+ Customers
What is receipt tracking software?
Receipt tracking software digitizes and manages receipts for bookkeeping. Using OCR, it scans receipt photos to automatically pull key data like vendor, date, and amount. This eliminates manual entry and syncs with accounting software, saving time and ensuring accuracy.
How to choose the best receipt tracking software?
Choosing the best receipt tracking software depends on your specific needs. Consider these key factors:
- Features: Look for essential features like OCR for automatic data extraction, expense categorization, and approval capabilities. If you travel for work, mileage tracking is also a crucial feature.
- Ease of use: A user-friendly interface and a simple mobile app are vital for you and your team to adopt the software easily.
- Integrations: Ensure the software integrates seamlessly with your existing accounting software, such as Sage, QuickBooks, Xero, or NetSuite, to avoid manual data entry.
- Pricing: Compare pricing models, whether it's a monthly subscription, per-user fee, or a free plan with limited features. Choose a plan that fits your budget and business volume.
- Security: Since you'll be handling sensitive financial data, ensure the provider offers robust security measures, including data encryption.
3 reasons why Fyle is the best receipt tracker software
No learning curve
With Fyle, you can track and submit receipts right from your email or text messages. No training or onboarding required.
IRS audit ready
Be ready for any IRS audit with Fyle. Enjoy unlimited, secure and searchable receipt storage with detailed audit logs for better transparency.
Close books faster
Employees can submit receipts instantly using Fyle, which enables finance teams to close their books on time.
Streamline receipt tracking with Fyle
AI-powered, Text-based receipt submission
Fyle reminds employees to text receipts for their credit card transactions as soon as they are made. When they reply with a photo, our system extracts the data instantly using OCR.
Then, Fyle's AI prompts extra information if needed, categorizes the transactions according to your GL codes, and matches them automatically, minimizing manual work and allowing you to focus on more important tasks.
Explore receipt tracking via text
Track receipts with mobile app
Using Fyle's powerful mobile app, employees can easily scan, extract, and manage expense receipts. Just point at a receipt, snap a picture, and let Fyle do all the expense coding automatically.
Explore Fyle's mobile app
Capture e-receipts with Gmail and Outlook
With the Fyle plugin, you can submit e-receipts without leaving your inbox. An expense will be created, the information will be extracted, and receipt will be attached automatically.
Send in receipts with email forwarding
Your employees can also forward the receipts they receive in their emails to our receipt forwarding email address, and Fyle will read and create expenses automatically.
CONSTRUCTION
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
Emma Riehlman
Accounts Payable
MEDIA
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
Ashley Bolnick
Controller
FINTECH
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Carmen Andino
Executive Assistant to the CEO
RELIGIOUS INSTITUTIONS
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
Brittany Kizer
Administration Director
NON PROFITS
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
Dena Valin Malakian
Associate Director
INFRASTRUCTURE
Fyle was the best expense software we found that connected with NetSuite seamlessly and efficiently, allowed control of our expenses within NetSuite, and had an easy-to-use end user interface.
Kyle Shaffer
NetSuite Administrator
Matt Moore
CPA, Accounting Manager
CONSTRUCTION
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
Hermo Grande
Sr. Financial Operations Analyst
NON PROFITS
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle's ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
Eli Niepoky
Treasurer
HEALTHCARE
The ability to effortlessly capture receipts on-the-go, coupled with its intelligent auto-categorization feature, has saved us countless hours previously spent on manual data entry.
Michele Tupitza
Office Manager
FINTECH
We love using Fyle because it makes life easier for everyone - our field reps, sales people and back office accounting staff. By allowing our folks in the field to snap a photo of their receipt, and have Fyle take care of the rest, Fyle not only improves efficiency, saving time and money, but actually improves our record keeping. Here at 1andFund, we love using it!
Robert L. Macklin
Chief Operating Officer
COMPUTER SOFTWARE
Fyle works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
Bob Boyich
Chief Operating Officer
SECURITY
Fyle has provided us with a system that not only captures and organizes all necessary data but also seamlessly integrates receipts and flows effortlessly into our ERP. What I appreciate most about the platform is its organization and efficiency.
Wendy Romaniello
Financial Director
CONSTRUCTION
My main focus was to make the end-user experience easy without compromising finance efficacy. That was made possible with Fyle's expense management software.
Brad Salter
Chief Operating Officer
CONSTRUCTION
Fyle has made it easy to have expense reports submitted every week, in a neat format, with receipts. Fyle integrates with our new ERP platform so once the expense report is approved it is automatically loaded into the ERP.
Michael Davis
Chief Financial Officer
MEDIA
Fyle has been instrumental in automating our employee expense processing. Our employees love the receipt text feature and I love the integration with Netsuite.
Shannon Zuniga
Director of Accounting Services
1/3
Other expense management features
Credit card reconciliation
Credit card reconciliation
Instant notifications about employee credit card spending, receipt collection via text and Slack, and automatic reconciliations without waiting on delayed bank feeds.
Learn moreBusiness mileage tracking
Business mileage tracking
Powered by Google Maps, Fyle ensures accurate mileage tracking for your employees. Add the starting point, stops, and destination to calculate the distance and mileage automatically.
Learn moreAccounting integrations
Accounting integrations
Fyle supports direct integrations with accounting software like NetSuite, QuickBooks, Sage Intacct, Xero, and Sage CRE to automatically sync all your expense data, GL codes, and more.
Learn moreFAQs around receipt tracking software
What are the key benefits of using receipt tracking software?
Key benefits include saving time by automating data entry, improving expense accuracy, and reducing lost receipts. It aids tax compliance, offers real-time spending insight, streamlines reimbursements, and simplifies financial audits for better financial health.
What is the best receipt tracking software?
The best receipt tracking software is the one that fits your business's needs. Evaluate options based on how they integrate with your accounting software, ease of use for your team, and their ability to scale with your company's growth to ensure a seamless and valuable solution.
Is receipt tracking software suitable for small businesses?
Yes, it's ideal for small businesses. It helps maintain organization, manage cash flow, and saves time on administrative work. It also ensures accurate records for tax deductions and provides a scalable system for managing employee expenses as the business grows.
Can I use a receipt tracker for tax purposes?
Yes, digital receipts from tracking software are typically compliant with tax authorities like the IRS. The software helps categorize expenses accurately, making it easier to claim all eligible deductions and providing a clear, accessible audit trail for tax season.
How does Fyle's receipt tracking work?
Fyle simplifies receipt tracking with zero manual effort. Just text a picture of your receipt or forward an email receipt. Fyle's AI automatically extracts all the data, categorizes the expense, and matches it to the correct transaction seamlessly.
What makes Fyle different from other receipt tracking solutions?
Fyle offers an effortless experience your team will love. Submit receipts via text, email, or other everyday apps. Fyle integrates directly with card networks to provide real-time reconciliation and offers deep accounting integrations, eliminating manual work and ensuring high adoption rates.
Is Fyle's receipt tracking software secure?
Yes, Fyle prioritizes your data's security. We employ industry-standard encryption to protect your financial information, both in transit and at rest. Our platform features robust security measures to ensure your sensitive data remains confidential and secure.
What accounting software does Fyle integrate with?
Fyle offers seamless, two-way integrations with major accounting software, including NetSuite, QuickBooks Online, Sage Intacct, and Xero. This ensures your expense data is always synchronized, eliminating manual reconciliation and data transfer.
What are the key features to consider when choosing a receipt tracking software?
- Automatic data capture: Scans receipts to eliminate manual entry.
- Mobile app: Lets you easily snap and upload receipt photos on the go.
- Accounting integrations: Syncs data with software like Sage, QuickBooks, Xero, and NetSuite.
- Credit card reconciliation: Automatically matches receipts to corporate card transactions.
- Automated approval workflows: Sets spending rules and routes expenses for approval.
