Expense management automation

Expense Tracking: 5 easy steps to track your business expenses

January 25, 2020
Min Read

As a responsible business owner, your top priority is always going to be the organization's bottom line. You want to ensure the company continues to make the most of its financial investments on every level of operations. This includes tracking expenses for travel and other projects related to the business. 

Well, the good news is you've come to the right place by reading this article. Detailed below are five key steps you need to know before you track your business expenses. Don't cut corners when it comes to optimizing your profits and minimizing your operational costs. 

After all, you're not alone in placing a high value on proper expense management solutions. Even expert investors are recognizing the profitability of hiring expense management companies. Stay relevant to these successful business practices with your expense management solution. Keep reading to start saving your business's money today. 

1. Recognize the value of tracking your business expenses  

Of course, the first thing you'll need to consider is why your organization needs reliable expense management in the first place. Both businesses and non-profit organizations can benefit from this automated solution. 

After all, that's why statistics show a growth in the expense management software market over the years. Likely, other companies in your local area are also taking advantage of these software systems. If you want to stay ahead of your potential market competition, stay relevant with a proper expense management solution. 

For one thing, an automated system can reduce the likelihood of human error, messing up your business's accounts. It's an unfortunate truth that using hard copies or manually calculating a budget can produce negative results - It's all too easy to mistype a number. 

Instead, use a reliable software system to track and manage those expenses on your behalf. It'll be up to you, though, to work with your expense management solution provider to determine your business's exact needs. 

2. Get familiar with regulations around your business expenses

One of the most important things to remember when it comes to calculating your business's expenses is that of government regulations. There are both local and federal regulations about all facets of your business's financial situation. 

For a specific example, check out this guide to the 2020 business mileage rate according to the Internal Revenue Service (IRS.) Don't make the mistake of staying ignorant about the policies and legal expectations concerning your tax requirements and other business operations. 

It's understandable to feel overwhelmed when it comes to the intricacies of tax law, though. For that reason, it's often smart to consult with a professional tax preparer or lawyer. Be willing to ask plenty of questions to see how you can best optimize how you're going to track and manage your business's regular expenses.

3. Constantly track your business expenses

Remember, not to underestimate the importance of keeping detailed records. It's no secret that it's worthwhile to keep all of your receipts when you purchase things like office supplies or other expenses, of course.

Also, though, we're living in the modern Digital Era. Businesses of all industries have learned to take advantage of this ever-expanding digital connectivity. Many products and services you purchase for your business will likely be through online portals. In such cases, you'd only get an e-mailed version of a receipt or expense paid.

That's why an automated expense management solution can be so helpful. They can gather and evaluate your expenses in real-time. This can be of particular convenience when it comes to travel expenses for you or your employees. Also, an automated expense management software can generate analytic reports to help you make informed and strategic budgeting decisions throughout the future. 

4. Work with industry experts on the matter

As mentioned above, hiring an expert can be very beneficial as you're establishing your ideal expense management plan. When you're ready to invest in an automated software solution, don't be afraid to ask about the finer details. It's essential to be well-versed in the software your business is about to start using regularly.

Plus, keep your employees in the loop about taking advantage of this convenient automated system, too. That way, you can ensure your business's profits are optimized at every level of operation at all times. 

How to effortlessly track mileage and business expenses

How to track expenses on an expense report form?

5. Adopt an automated expense management solution to track your business expenses

The last step to take is actually to invest in that expense management solution! Recognize, though, that not all solution providers are equal. You must do your research ahead of time. 

Know the background of a potential expense management solution provider. Do they have a history of unethical or illegal practices, for example? A quick Google search should be able to inform you of both that and of any potential online reviews. 

It would help if you worked with an expense management system provider you can trust. Take the time to cultivate that relationship so you can look forward to long-term solutions for your business's profits. 


How to manage business expenses with Fyle's analytics

Invest in the ideal solution to track your business expenses

At this point in the article, you have a thorough understanding of what to expect when you're ready to track your business expenses. Your business deserves to optimize its profit margins at every opportunity. This includes the proper utilization of travel and other projects-related funds.

Still, there are a lot of the ins and outs to navigate when it comes to proper expense management. Doing so, though, can help you stay ahead of any potential market competitors. That's why it can be in your best interest to work with trusted experts on the matter. Also, it's worthwhile to keep yourself well-informed of industry trends to continue to stay relevant. 

This is where we can come into play. 

We prioritize providing clients like you the most reliable automated expense management solutions on the market. For this reason, we encourage you to browse through the rest of our website to see how our services can help you. Our goal is to help your business save time and money. 

To start, check out more details about our features and pricing options available to your business today. 


Effortless expense management for all business spends. Earned time, saved costs, improved productivity, happy employees - achieve it all with a single software.

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