Sage Expense Management is designed with security in mind. We’re routinely tested, and constantly update our security measures to match industry standards.
User authorization
When your employees sign up with Sage Expense Management, we facilitate the exchange of employee authentication and authorization data across secure domains with Single Sign-on (SSO). Sage Expense Management uses SAML 2.0 to integrate with popular SSO services like Google, Facebook, Twitter, and LinkedIn.
It allows employees to log in using the single set of login credentials provided by your organization to access multiple applications.
If your organization has the infrastructure for SSO, you can enable support for SSO from Settings → Account → Security.
Next, you’ll have to provide two mandatory details: the IDP name, and the SAML metadata file.
Role-based access control
Each user is allocated a unique role as soon as they are added into Sage Expense Management. Each of these roles have visibility only into data that pertains to them. For example, a travel agent will only be able to view travel bookings that are assigned to them. Read more about our RBAC functionality here.
GDPR compliance
Sage Expense Management has been GDPR compliant as of May 25th, 2018. We do not store any sensitive and personal information of our EU clients outside of EU allowed regions. All third-party services that Sage Expense Management uses are also GDPR compliant.
IP access controls
Admin users are privy to almost all of your sensitive data, which can be taken advantage of. Sage Expense Management protects your organization against any potential data breaches. You have the option to restrict usage based on the IP address in Sage Expense Management. This feature disables admins from viewing or accessing sensitive data within Sage Expense Management outside the corporate network. As admins, you will be able to make requests only from a certain whitelisted IP range for your company.
Auditor role
Providing your auditors access to your organization’s sensitive data might be tricky. In Sage Expense Management, we have a specific ‘Auditor’ role that comes with restricted access. This allows you to keep your data safe during your auditing process. It enables read-only access to view the payments that are pending, in process or completed. This role can be disabled soon after auditing is done.
Password encryption
All passwords are salted and hashed using SHA-256 cryptographic function. This is a one-way function and the original password is never stored at Sage Expense Management. We also encourage the use of strong passwords with a mix of alphabets, numbers and special characters.
Data retention and control
We delete all our customers’ data 30 days after the termination of the contract. Our clients own their data and are free to take backups or export data in standardized formats (CSV, PNG, PDF) at any point of time.
Vulnerability testing
We routinely get our services checked by third-party vendors for any potential risks or susceptibilities every 6 months. They use industry standard Grey Box/Black Box testing and the results are shared on request.
An expense management platform you can rely on
At Sage Expense Management, we understand how tedious expense management can be. Additionally, worrying about the security of the platform you’ve brought in to help solve the process is worse. Give your employees an easy way to track and report expenses, while you have complete control over your expenses. Schedule a demo with us today!
