Best Receipt Scanner App Your Team Will Actually Use

A receipt scanner app uses your phone's camera and OCR (Optical Character Recognition) to automatically read and digitize receipts, saving you from manual data entry.

For business, the best receipt scanner app should be a complete platform. Sage Expense Management, for example, doesn't just scan - it also reconciles card spend in real-time, automates approvals, enforces company policy, integrates with your accounting software, and is effortless for your entire team to use.

There are multiple ways you can scan receipts in Sage Expense Management:

1. You can use our mobile app, tap the camera icon, and snap a picture of the receipt. The platform will scan the receipt and create an auto-filled expense.
2. You can snap a photo and text the receipt to us. All the expense details will be extracted and reconciled automatically.

1. You can use our web app, where you can drag and drop receipts. Sage Expense Management will extract all the information and create an expense automatically.
2. You can email the receipts to our email address from your registered email. Sage Expense Management will then process it automatically.
3. You can also use our Gmail and Outlook extensions to track e-receipts automatically with a single click.

Yes, you can scan multiple receipts into Sage Expense Management. Each receipt data will be extracted accurately and an expense will be created against it automatically.

Yes. For tax authorities like the IRS, a clear, complete digital receipt is just as valid as the paper original. Sage Expense Management provides secure, compliant storage so you can confidently go paperless.

We offer deep, direct integrations with NetSuite, QuickBooks Online, Xero, Sage Intacct, and more, ensuring a seamless flow of data from expense submission to your general ledger.

Three ways:

1. Unmatched flexibility (text, email, app).
2. Real-time credit card matching (using your existing cards) and policy controls that other apps lack.
3. A user experience so simple, your team will actually love using it.

When choosing a receipt scanner app for business, look for features that automate the entire expense process, not just the scan. Here are the most important ones:

• High-accuracy scanning (OCR): The app must be able to read any receipt (faded, crumpled, or long) without errors to be reliable.
• Flexible tracking methods: Look for multiple ways to submit expenses beyond the camera, such as forwarding from Gmail/Outlook or sending a simple text message.
• Automatic card reconciliation: It should automatically match receipt images to the corresponding corporate credit card transactions, saving hours of manual work.
• Real-time policy enforcement: The best apps check expenses against your company's policies before submission, preventing out-of-policy spending.
• Direct accounting integrations: Ensure it offers deep, direct sync with your accounting software (like Sage, NetSuite, QuickBooks, Xero, etc.) to eliminate manual data entry.