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Stop Chasing Receipts.
Start Tracking Expenses with a Text.
Sage Expense Management's AI automates expense tracking from receipt capture to reimbursement.
Ditch manual work and spreadsheets. Just text a receipt and you are done.
1775+ reviewsTrusted by 2500+ Customers
Tracking expenses wasn't meant to be your full-time job
That shoebox of receipts. The scramble to match transactions in a spreadsheet. The endless emails for a $10 coffee. Your time is too valuable for this.
Track expenses in 3 easy steps with Sage Expense Management (formerly Fyle)
Capture
Snap or text a receipt. Our AI reads it instantly, so you don't have to.
Submit
Expenses are automatically coded and reports are created. Just review and submit with one click.
Sync
Data syncs to your accounting software in real time. Reimburse via ACH. (US only)
See Sage Expense Management in action
Take a self-guided tour to experience how easy it is to track and submit expenses
Experience the platform
Keep your existing cards. Get powerful, real-time reconciliation
Don't switch business credit cards.
Sage Expense Management works with the Visa, Mastercard, and other business cards you already use. Get real-time reconciliation without changing your bank.
Expense tracking has never been easier
Capture receipts from anywhere
Never lose a receipt again.
Employees can submit expenses by texting a photo or directly from their Gmail and Outlook inboxes. Our AI extracts all the data with incredible accuracy.
Automate mileage tracking
Effortlessly track business travel.
Sage Expense Management provides accurate, automatic mileage tracking using Google Maps integration, ensuring fair and compliant reimbursements for every trip.
Streamline complex approvals
Approve expenses in seconds, not days.
Build custom, multi-stage approval workflows. Managers get instant notifications and can approve reports on-the-go from their phone or Gmail.
Sync with your accounting software
Close your books in record time.
We offer deep, two-way integrations with Sage, QuickBooks, Xero, NetSuite, and more. All expense data syncs automatically, eliminating manual entry.
Stay audit-ready & compliant
Ensure compliance before money is spent.
Our AI-powered engine checks every expense against your policies in real-time. Export detailed, IRS-compliant reports in seconds.
Explore how Sage Expense Management has helped our customers
Real results for mid-market businesses
Ambrosia QSR is seeing transformative results with our intelligent expense management system
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90%
Reduction in manual tasks
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2 Weeks → 5 Days
Average time to reimburse via ACH
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84%
Of expenses now submitted via the mobile app
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70%
Reports approved within 12 hours
Small business expense tracking made easy with Sage Expense Management
Westhaven Builders is a small business customer seeing major improvements in their employee expense management.
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< 2 minutes
Time taken to reconcile expenses
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20 days → 12 days
Time taken to close books
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95%
Reduction in errors and miscategorized expenses
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70%
Receipts submitted within 30 minutes via text
Expense management software for non-profits
Reach Out is a non-profit using our platform to streamline corporate credit card expense management, mileage tracking, and compliance.
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15 → 10 days
Faster month-end close
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2 hours → < 2 mins
Reconciliation time per receipt
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15 → 2 days
Time taken to approve expense reports
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67%
Employees prefer the Sage Expense Management web app
FAQs around expense tracking
Why is it important to track your expenses?
Tracking expenses is crucial for gaining control over your finances. It helps you stick to a budget, identify unnecessary spending, and find opportunities to save. For businesses, it's essential for monitoring profitability, managing cash flow, claiming tax deductions, and simplifying financial audits.
What is the best way to track expenses?
The best way to track expenses depends on your needs.
- Manual spreadsheets: Good for basic, low-volume tracking (e.g., using Google Sheets or Excel).
- Personal finance apps: Ideal for individuals who want to link bank accounts and categorize spending automatically.
- Automated expense management software: The best choice for businesses seeking to automate receipt capture, policy enforcement, approvals, and accounting integration.
How do I keep track of business expenses?
To effectively track business expenses, you can use several methods:
- Use a dedicated business credit card to separate business and personal spending.
- Digitize receipts immediately using a mobile app to avoid losing them.
- Implement Sage Expense Management to automate the entire process from receipt submission to reconciliation.
Do I have to switch my company credit cards to use Sage Expense Management?
No, you do not have to switch your company credit cards. Sage Expense Management integrates directly with your existing Visa, Mastercard, or other business cards. We automatically pull transaction data and match it with receipts, eliminating the need for manual data entry.
How does Sage Expense Management track mileage for reimbursements?
We track mileage using our built-in Google Maps integration. Employees simply enter their start and end points in the mobile app, and we instantly calculate the distance. The reimbursement amount is then automatically computed based on the per-mile or per-kilometer rate set by your company.
Do I need to keep physical receipts for tax purposes?
As per IRS guidelines in the US, a digital or electronic copy of a receipt is as valid as the physical one, provided it is a complete and legible image. Using an expense management system to store digital receipts creates a compliant, organized, and easily accessible archive for tax audits, often eliminating the need to keep paper copies.
Your last manual expense report is one click away
See how Sage Expense Management tracks receipts, codes them, and creates reports with ease
