In construction, margins are tight and things move fast. But for most accounting teams, real-time visibility into project spend is still out of reach. Expenses are usually tracked manually, receipts come in late, and reconciliation happens only at the end of the month, under pressure.
If you manage finances at a construction company, you’ve likely said this before:
“We didn’t even know we were over budget until the month ended.”
It’s not your team’s fault. It’s the way most expense tracking works in construction.
- Receipts come in late or not at all
- Site managers don’t always code expenses correctly (or at all)
- Finance teams wait for end-of-month bank statements
- By the time you reconcile, you're already over budget
- Teams are reacting to overspends instead of preventing them
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And while projects are happening in real time, your expense data doesn’t.
According to McKinsey & Company, large construction projects are typically 80% over budget. This is often due to delayed expense visibility and manual tracking processes.
The problem isn’t just missing data. It’s that the data isn’t available when you need it. And without timely insights, you can’t make timely decisions.
That’s exactly what Sage Expense Management (formerly Fyle) solves.
Sage Expense Management Gives You Real-Time Visibility, Without Changing Your Cards Or Processes
With our platform, you don’t have to wait for bank feeds to sync or hope employees remember to submit receipts.
You get real-time visibility from the moment a transaction happens, and everything stays connected from swipe to reconciliation.
Here’s how:
Real-Time Card Feeds: See Every Project Expense The Moment It Happens
Sage Expense Management connects directly with all major business credit card networks. So when someone swipes their business card — whether it’s a foreman buying materials or a project manager booking travel, the transaction shows up instantly on your dashboard.
As an admin, you can:
- Track how much has been spent per project, department, category, or vendor
- Monitor budget utilization in real time and get alerts when limits are exceeded
- Spot policy violations or potential fraud as soon as they occur
Act fast — instead of waiting until month-end to find surprises
Whether you’re managing one project or ten, you always know where the money’s going.
Easy, On-The-Go Receipt Capture: No More Chasing Paperwork
The moment a card is swiped, we the employee a text message about the spend. They can simply reply to that text with a photo of the receipt — right from the job site or store.
Sage Expense Management automatically:
- Matches the receipt to the right transaction
- Extracts and codes details (date, amount, merchant, category, etc.)
- Updates the admin dashboard in real time — with both transaction and receipt visible
No more chasing receipts. No more manual reconciliation.
Just clean, complete data, always on time.
Built For How Construction Teams Work
We know your teams are busy and always on the move. That’s why Sage Expense Management is built to:
- Work on mobile, so employees can submit receipts on the go
- Code expenses to the right job or project right away
- Notify approvers instantly, so nothing gets stuck
Your finance team doesn’t need to chase people, they can trust the data they see.
Real-World Proof: How Scobee Powerline Gained Real-Time Visibility
Scobee Powerline Construction manages powerline installation and maintenance across Missouri. With dozens of employees and over 75 cards in circulation, their finance team was drowning in receipts and reconciliation work.
Now, their finance team gets real-time visibility into what’s being spent — and where. No more chasing receipts. No more manual matching. Just clean, accurate data from swipe to close. Read their full story.
Why It Matters
When you have real-time visibility:
- You stay on top of budgets across projects
- You prevent overspends before they happen
- You close books faster with fewer surprises
- You make faster, more confident decisions
According to Deloitte, organizations that rely on manual reconciliation are more likely to face errors and delays. In a fast-moving industry like construction, automation is key to ensuring accurate, timely reporting.
Ready To See It In Action?
Sage Expense Management gives construction companies real-time visibility into expenses, so you’re not left scrambling at month-end.
No more guessing, no more chasing receipts, no more surprises.
If you’re still waiting on spreadsheets and bank feeds to make financial decisions, it’s time for something better.
