You’re chasing receipts. Your team’s chasing checks. No one’s happy.
In construction, employees often pay out of pocket for job related expenses — fuel, meals, materials, and more. But by the time those receipts reach finance, they’re either lost, unreadable, or delayed.
Meanwhile, your team waits weeks to get their money back.
It’s a frustrating experience for both sides and is completely avoidable.
With Sage Expense Management (formerly Fyle), construction companies can speed up reimbursements and eliminate the manual work. From receipt capture to ACH transfers, every step is automated and audit-ready.
Why Reimbursements Are a Headache in Construction
If your current process looks like this:
- Field employees pay out of pocket for job-related expenses
- They save receipts in folders, trucks, or inboxes
- At the end of the month, they try to remember and submit everything
- Finance checks each line item manually and cuts checks later
You already know the challenges:
- Receipts go missing or get damaged
- Reimbursements are delayed for weeks
- Mileage is hard to track accurately
- Employees get frustrated, and finance wastes time chasing data
These issues don’t just create delays — they affect morale, trust, and financial accuracy.
Also read:
Why Faster Reimbursements Matter
- Pay your team on time: No more waiting weeks for approvals and checks
- Enforce policies without slowing down: Get the data and receipts you need, without chasing
- Keep everything audit-ready: Track every reimbursement with attached receipts and approval history
- Handle mileage effortlessly: Employees can log miles with location and rate-based tracking
Sage Expense Management Makes Reimbursements Fast, Accurate, and Hassle-Free
Whether it’s a meal, toll, or fuel expense, our platform automates the entire reimbursement process.
Here’s how it works:
1. Expenses Are Submitted In Real Time
Employees can snap a photo of a receipt right after the purchase or log mileage using our Google Maps-powered tracking, which calculates distance and reimbursement using IRS-approved rates.
They can submit expenses via:
- Text message
- The mobile app
- Email or desktop
Everything is logged immediately, no more end-of-month pileups.
2. Receipts And Expenses Are Auto-Matched
The platform automatically extracts all the key details:
- Amount
- Date
- Merchant
- Purpose
- Mileage (if applicable)
It then matches the receipt to the expense, applies any policies, and flags issues, so nothing slips through.
3. Approval Workflows Route Expenses Automatically
The platform routes expenses to the right approver based on your company rules:
- By project, job site, department, or spend amount
- Multi-level workflows or single approver, it’s fully customizable
Approvers get notified instantly and can approve right from email or mobile.
4. Reimbursements Are Processed Via ACH
Once an expense is approved, the platform can initiate ACH reimbursements directly to the employee’s bank account — fast, secure, and paperless.
- No waiting for checks
- No manual bank entries
- No switching between tools
You can also export the data to your payroll system or third-party processor if needed. Either way, your team gets reimbursed faster, and finance stays in control.
Why It Works for Construction Teams
Sage Expense Management is built to work for teams on the move:
For field employees:
- Submit expenses in seconds, no app logins needed
- No more saving receipts or remembering mileage weeks later
- Get reimbursed faster without back-and-forth
For finance teams:
- No more tracking down receipts or correcting entries
- Real-time data for approvals and reporting
- Faster close cycles and fewer reimbursement complaints
Ready To Make Reimbursements Effortless?
If your team is still submitting receipts in folders and waiting weeks for checks, it’s time for a better way.
Sage Expense Management helps construction companies manage both card and out-of-pocket expenses, with real-time receipt capture, mileage tracking, and instant ACH reimbursements. No more delays. No more manual errors.
Just clean, compliant, and timely reimbursements — every time.
