How Fyle’s Text Message Receipt Capture Supports Construction Crews

It’s month-end. You’re chasing receipts that are either crumpled in someone’s pocket or lost completely. Sound familiar?

That’s the reality for most construction finance teams. Field employees use corporate cards, but receipts are often forgotten, stuffed in folders, or handed in weeks late. Without timely and complete documentation, reconciliation becomes a daunting, error-prone task for finance teams. In some cases, accountants even have to drive to job sites just to collect missing receipts from the field. And when the paperwork finally shows up, it’s incomplete or unreadable, leaving finance to clean up the mess.

If you’re tired of chasing receipts and patching together reports with missing data, there’s a better way.

Fyle’s text-based receipt capture makes it easy for your crews to submit receipts in real time — no app required, no excuses.

The Problem: Collecting Receipts from the Field Is a Nightmare

Construction crews are constantly moving between job sites, supply stores, and vendors. Submitting receipts is usually the last thing on their minds.

Here’s what typically happens:

• They swipe the company card
  
• Grab the receipt — maybe
  
• Toss it in a pocket, glove box, or folder
  
• Forget to submit it until someone from accounting follows up
  

This manual process leads to:

• Delayed or missing receipts
  
• Frustrated accounting teams
  
• Inaccurate reports and compliance issues
  
• Wasted hours chasing paperwork

The Solution: Text-Based Receipt Capture with Fyle

Fyle takes the pressure off both field staff and finance teams by automating receipt collection — using something your team already uses every day: text messages.

Here’s how it works:

1. A card is swiped
   The employee uses a company-issued credit card to make a purchase at the job site or vendor location.
   
   
2. They get a real-time text from Fyle
   Fyle connects directly with the card network, so the transaction appears instantly in the admin dashboard for accountants. The employee gets a text with the merchant, amount, and a prompt to reply with the receipt.

3. They reply with a photo of the receipt
   No app logins. No forms. Just a quick photo reply from wherever they are — even mid-shift.
   
   
4. Fyle handles the rest
   The receipt is automatically matched to the correct transaction. Then, Fyle:
   
   
   • Extracts key details like date, amount, and merchant
     
   • Applies your company’s cost codes, job numbers, or GL mappings
     
   • Flags any missing data or policy issues for review
     
   • Sends the expense for approval
     

All of this happens in seconds, with no spreadsheets, manual tagging, or back-and-forth.

Why It Works for Construction Teams

When employees submit receipts on time, you get clean data upfront.
That means fewer delays, faster approvals, and no more guesswork during reconciliation.

Fyle turns what used to be the most painful part of expense tracking — receipt collection, into the easiest.
And because it works through something as simple as text, even the least tech-savvy team member can use it.

It’s one small change with a huge impact.

Ready to stop chasing receipts?

Fyle helps construction companies simplify receipt collection, reduce errors, and save time — all with a simple text message. If your field teams are still holding onto paper or waiting until month-end, it's time to switch to a faster, easier way.

No apps. No delays. Just receipts submitted on time.

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