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Expense management softwares succeed when employees use it. It’s 2020 -- if your employees have to be “trained” to learn a software, they’re never going to use it. Fyle makes it ridiculously easy for employees to track and manage expenses. So, when employees submit expenses as they happen, finance teams close books on time.
Enable employees to track their expenses from everyday apps like Gmail, Outlook, Slack and WhatsApp. Fyle automatically extracts rich information from the receipt to the expense form including custom information like check-in/check-out date, breakfast provided, laundry charges and the like without any manual intervention.
Scan and upload, Scan 20 receipts at a time and upload, upload receipt from Phone Gallery, text us the receipt, forward your receipt to special email, add receipts directly from your personal inbox to your business Fyle account. There are just no excuses to not track expenses. Fyle makes it ridiculously easy to track expenses from anywhere. To top it up, our AI-led data extraction engine works on all these mechanisms.
Assign mileage rates for different vehicle types and enable them for specific employee groups. As for employees, enter start-stop-end locations and that’s it. Further, empower them with tools where they set up recurring cadences, add in bulk or duplicate existing mileages.
Enable Per Diem claims for specific employee groups and assign daily allowance limits based on projects, departments or employee levels.
Automation comes to rescue delayed reimbursement cycles. Employees and approvers can configure criterias to automatically submit and approving expense reports. Approvers can additionally exclude specific employees or employee groups from these criterias.
Close your books on time by sending auto reminders to all your employees to either submit, report, or approve expenses. Choose the frequency, context, and triggers and schedule reminders.
Fyle centralizes and stores unlimited receipts securely. Further, search for any receipt or expense based on different employee groups like department, level, location or any expense parameters like Project, category and amount.
Fyle detects fraudulent expenses that are either mischaracterized, overstated or fabricated and flags suspicious merchants, duplicate expenses and expenses submitted over holidays. Each expense comes with a risk score for quick and informed resolutions.
Access detailed audit trails when Fyle centralizes all actions and changes around receipts, approvals, payments and violations on every expense and report. Fyle also stores employee and report summaries in an audit ready format to ease internal, external and IRS audits.
Configure business rules to specify spend limits and permissible categories for projects, departments, cost centres and employees. Take swift action on violations with pre-submission warnings, internal flagging, amount reimbursement capping or additional approval escalations.