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kSARIA shrunk their expense reimbursement cycle time from 60 to 14 days with Fyle. This is their story.
Headquarters:
Massachusetts, USA
Employees:
500+ employees
Industry:
Military and Aerospace Avionics
Industrial and Repairs
Training and
Installation Services
Expense management challenges at kSARIA
Employee
Collate and list all itineraries, business expense receipts, and non-receipt items.
Manually enter expense details like vendor, dates, and amount into an expense report.
Attach receipts as proof of the expense and make copies of the expense report.
Sign off and submit the expense report to the manager before the deadline.
Employee
Collate and list all itineraries, business expense receipts, and non-receipt items.
Manually enter expense details like vendor, dates, and amount into an expense report.
Attach receipts as proof of the expense and make copies of the expense report.
Sign off and submit the expense report to the manager before the deadline.
Manager
Receive reports from all employees at different times during the month or quarter.
Check submitted expense reports for receipts, data entry errors, out-of-policy items, and policy violations.
If errors appear, resend the expense report to employee for corrections and then wait for resubmission.
Sign off and approve reports and then route them to the next manager or Accounts Payable.
Manager
Receive reports from all employees at different times during the month or quarter.
Check submitted expense reports for receipts, data entry errors, out-of-policy items, and policy violations.
If errors appear, resend the expense report to employee for corrections and then wait for resubmission.
Sign off and approve reports and then route them to the next manager or Accounts Payable.
Finance
Receive expense reports from all employees at different times of the month or quarter.
Manually match expense receipts with line-items to verify all charges, dates, and vendor details.
Check for receipts, manager approvals, out-of-policy items, policy violations, and more.
Manually enter expense data into an accounting software to start reimbursements.
Finance
Receive expense reports from all employees at different times of the month or quarter.
Manually match expense receipts with line-items to verify all charges, dates, and vendor details.
Check for receipts, manager approvals, out-of-policy items, policy violations, and more.
Manually enter expense data into an accounting software to start reimbursements.
Why kSARIA picked Fyle to solve their expense management needs
To automate all processes around expense management
Fyle automates expense management for all the stakeholders involved. This
ensures both employees and Finance teams can effortlessly report and track
business expenses at all times.
To simplify expense reporting and expense tracking
Fyle sits in everyday apps that employees and Finance teams use. This makes it
extremely easy to track, report, approve, and reimburse expenses on time.
To quickly adapt to automation-driven expense management
When kSARIA approached Fyle with their expense management challenges, our
team quickly understood their needs.
Within two months, Fyle's Customer Success team helped set up their account and
go live. They were also assigned a dedicated account manager to resolve any
technical difficulties.
To enhance Finance and employee productivity
Fyle empowered the Finance team at kSARIA to automate all mundane activities,
stay compliant, and close books on time. This enabled them to focus on other
operational hurdles and improve their overall productivity.
For teams to leverage automated expense management
"Fyle provides exceptional customer service," says Ash. "You will hear back from someone in less than 24 hours. Their Customer Success team is always listening - they were ready to implement something we wanted very quickly."
To finally put an end to their T&E management challenges
kSARIA wanted a solution that approached the age-old problem of expense
management differently. While expense management softwares are not new, Fyle’s
constant innovation in the field stood out to kSARIA.
Ease of use, complete customizability and 24/7 support pushed kSARIA to implement Fyle.
Key features used:
Easy expense tracking
Corporate card reconciliation
Receipt compliance
Project tracking
Expense analytics
Our accounts payable specialist can now redirect time savings
to other higher value-added tasks. Additionally, we saw a
significant improvement in operational efficiency. Our
processing time used to be almost two months, and that has
reduced to two weeks, and maybe even lesser if we wanted to.
Ash Srivastava
VP - Finance
Seamless corporate card reconciliation
With Fyle, the Finance team at kSARIA now reconcile expenses automatically without any errors slipping by. They also have complete visibility and control over their corporate credit card expense reporting and management.
Simplify corporate card reconciliations
Real-time expense tracking
Track expenses in multiple ways like clicking a picture, uploading receipts from the phone gallery, SMS, or from everyday apps like Gmail, Slack, and Outlook.
Expense tracking on the goEfficient receipt management
With automatic receipt attachment, no manual data entry, and unlimited storage, employees at kSARIA now adhere to business rules and receipt compliance.
Ensure expense policy and receipt compliance
Effortless project expense tracking
Using Fyle, the Finance team at kSARIA now create different projects, set budgets, map expenses, and control overheads with little to no manual work.
Leverage expense analytics
kSARIA's Finance team now collects and analyzes company spend data using Fyle's robust analytics features. This enables them to gain more clarity into their T&E management.
Make data-driven business decisions
