Calculate New York City's per diem rate based on GSA guidelines to simplify your business travels.
As a global capital of finance, media, arts, and diplomacy, New York City is one of the most important and frequented business travel destinations in the world. For any organization with employees traveling to the five boroughs, navigating the city's exceptionally high costs requires a clear, compliant, and efficient expense management strategy.
Per diem, a daily allowance for lodging, meals, and incidental expenses, offers a structured method for reimbursement. This guide provides a detailed look at the per diem rates for New York City, clarifies crucial state labor laws, and shows how you can automate the entire process.
Per diem rates for official travel in New York City are set by the U.S. General Services Administration (GSA). These federal rates are mandatory for federal employees and serve as an essential benchmark for private sector companies looking to establish a fair and IRS-compliant reimbursement policy in a high-cost environment.
For Fiscal Year 2025 (October 1, 2024, to September 30, 2025), the rates for New York City are as follows:
The GSA designates all five boroughs (Bronx, Kings, New York, Queens, and Richmond counties) as a single Non-Standard Area (NSA) with some of the highest and most seasonally-variable rates in the country.
For context, any county in New York State not specifically listed by the GSA uses the standard CONUS rate. This rate is significantly lower than that for New York City. For FY 2025, the standard rate is $178 ($110 for lodging and $68 for M&IE).
All employers in New York City are governed by New York State Labor Law, which offers robust employee protections regarding business expenses.
It's crucial for employers in New York City to understand how state law interacts with the federal per diem system.
In a city as fast-paced and expensive as New York, managing travel expenses demands a system built for precision, speed, and uncompromising compliance. Fyle’s intelligent expense management platform is designed to help your business thrive in this challenging environment.
Here’s how Fyle helps you master New York City travel expenses:
With Fyle, you can manage your New York City travel expenses with confidence, ensuring you meet your legal obligations under New York law while providing a world-class experience for your employees.
The content on this page is for informational use. As legal standards and per diem rates are subject to change, users should verify current details with official GSA or government resources. This information does not serve as financial or legal counsel.
