Calculate Virginia’s per diem rate based on GSA guidelines to simplify your business travels.
From the bustling government hubs of Northern Virginia to the historic cities of Richmond and Williamsburg and the scenic Blue Ridge Mountains, Virginia is a key destination for business and official travel. To manage travel expenses effectively across the Commonwealth, a clear understanding of per diem rates is essential.
Per diem—a daily allowance for lodging, meals, and incidental expenses—is the standard for federal travel and a widely used benchmark for private businesses. This guide will provide a detailed overview of Virginia's per diem rates, relevant state laws, and how you can simplify the entire reimbursement process.
Per diem rates for official travel within Virginia are set by the U.S. General Services Administration (GSA). These rates are mandatory for federal employees and are frequently adopted by private companies as a fair and compliant standard. Virginia has numerous Non-Standard Areas (NSAs) with rates higher than the standard U.S. rate, particularly in the D.C. metro area and other major cities.
For Fiscal Year 2025 (October 1, 2024, to September 30, 2025), key rates include:
Counties like Arlington, Fairfax, and Loudoun have some of the highest rates in the state due to their proximity to Washington D.C. and high cost of living.
Locations like Richmond and Virginia Beach have their own specific rates.
For any county or city in Virginia not specifically listed by the GSA, the standard CONUS rate applies. For FY 2025, this rate is $178 ($110 for lodging and $68 for M&IE).
To find the precise per diem allowance for your trip to any destination in Virginia, our calculator provides instant, accurate results based on the official GSA schedule.
While GSA rates are the standard for federal travel, private employers in Virginia must adhere to the Commonwealth's own labor laws.
The legal framework for per diem in Virginia differs significantly for private sector employees compared to federal employees.
From the high-cost D.C. suburbs in Northern Virginia to the beaches of the south, managing travel expenses across the Commonwealth requires precision and adherence to your company’s policy. Automating this process with Fyle is the key to ensuring compliance and efficiency.
Fyle’s expense management software helps you master Virginia travel expenses:
With Fyle, you can confidently manage your Virginia per diem process, ensuring you meet your policy obligations while making the experience seamless for your traveling employees.
The content on this page is for informational use. As legal standards and per diem rates are subject to change, users should verify current details with official GSA or government resources. This information does not serve as financial or legal counsel.
