North Dakota Per Diem Allowance

Calculate North Dakota’s per diem rate based on GSA guidelines to simplify your business travels.

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North Dakota presents unique opportunities for business travel. For organizations operating in the state, a clear and efficient per diem policy is essential for managing costs and supporting employees in the field.

Per diem, a daily allowance for lodging, meals, and incidental expenses, is the standard method for handling travel reimbursements. This guide offers a detailed look at the federal per diem rates for North Dakota, clarifies important state laws, and shows how you can automate the entire process.

North Dakota Per Diem Rate

Per diem rates for official travel in North Dakota are set by the U.S. General Services Administration (GSA). These federal rates are mandatory for federal employees and serve as a common benchmark for private sector companies looking to create an IRS-compliant reimbursement policy.

For Fiscal Year 2025 (October 1, 2024, to September 30, 2025), all locations in North Dakota use the Standard CONUS Rate.

There are no designated Non-Standard Areas (NSAs) in the state. This means the same per diem rate applies whether you are traveling to Fargo, Bismarck, Williston, Dickinson, or any other location within North Dakota.

  • Total Per Diem: $178 per day
  • Lodging: $110 per night
  • Meals & Incidental Expenses (M&IE): $68 per day
  • The first and last day of travel, the M&IE rate is $51.00.

North Dakota Per Diem Rate Calculator

Find the exact per diem allowance for your business trip to North Dakota with our easy-to-use calculator. Since the rate is standard across the state, simply select the fiscal year and input your travel dates to see your total allowance.

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Your per diem allowance

Dates
Lodging (L)
Meals & Incidentals (M&IE)
Total (L + M&IE)
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Lodging (L)
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Meals & Incidentals (M&IE)
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Total (L + M&IE)
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*For the first and last day of travel, M&lE spend is limited to 75% of its normal, daily allowance.

North Dakota GSA Lodging Rates

Financial year
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County
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North Dakota Meals and Incidental Rates

Financial year
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County
Daily M&IE Total
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Some Important North Dakota Per Diem Laws

North Dakota has specific laws regarding employee expenses that all employers must follow.

  • Mandatory Indemnification For Employees: North Dakota Century Code 34-02-01 requires an employer to "indemnify his employee for all that he necessarily expends or loses in direct consequence of the discharge of his duties." This creates a legal requirement for private employers to reimburse employees for all necessary business-related travel expenses.
  • Per Diem As A Method of Compliance: While the state law mandates reimbursement, it does not set specific rates for private companies. Using a per diem allowance is a common and accepted method for employers to fulfill this legal duty, provided the allowance is sufficient to cover the costs an employee would reasonably incur.

North Dakota Per Diem Laws vs Federal Law

It's crucial for North Dakota employers to understand how the state's legal mandate interacts with the federal per diem system.

Primary Applicability

  • Federal Law (GSA): Mandatory for U.S. federal government employees traveling to North Dakota. Private companies often use these rates as a benchmark for what is considered a "reasonable" reimbursement.
  • North Dakota State Law: Mandatory for all private sector employers in North Dakota. It establishes the legal duty to reimburse, not the specific rates.

Rate Setting and Usage

  • Federal Law (GSA): Sets the specific, standard per diem rate that applies statewide in North Dakota.
  • North Dakota State Law: Does not set its own rates but legally requires that reimbursement be sufficient to cover an employee's actual, necessary costs. Using the GSA standard rate is a common way to establish a policy that is presumed reasonable.

Legal Focus

  • Federal Law (GSA): Aims to create a uniform, cost-controlled system for federal travel.
  • North Dakota State Law: Aims to protect employees by ensuring they are not financially burdened by having to pay for their employer's business costs.

How Fyle Can Automate Per Diem and Expense Tracking

Managing project-based travel for North Dakota requires a system that offers both robust control for the company and simple tools for employees in the field. Fyle is designed to provide that balance, streamlining your entire expense management process.

Here’s how Fyle supports your North Dakota operations:

  • Custom Policies For Project-Based Work: Fyle’s powerful rules engine allows you to set specific spending limits and travel rules for different projects, teams, or locations, giving you granular control over costs and ensuring every expense aligns with project budgets.
  • Simplified Reporting From Remote Locations: Empower employees at remote worksites to submit expenses instantly. With the Fyle, a photo of a receipt is all that is needed to create a compliant and coded expense entry, eliminating the need to save paper receipts for weeks at a time.
  • Real-Time Visibility Into Field Spending: Fyle offers direct-feed integration with your existing corporate cards, providing your finance team with immediate insight into fuel, supply, and other purchases made by crews in the field.
  • Dependable Mileage Tracking For A Rural State: For employees traveling long distances between worksites, Fyle’s Google Maps-powered mileage tracker ensures all travel is logged accurately and consistently, making reimbursement fair and IRS-compliant.
  • Automated Accounting To Reduce Manual Work: Fyle syncs directly with major accounting systems like QuickBooks, Sage, NetSuite, and Xero, automatically pushing all approved expense data to the right accounts and saving your finance team hours of manual reconciliation.

With Fyle, you can confidently manage the unique challenges of North Dakota business travel, ensuring compliance and efficiency for your entire operation.

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The content on this page is for informational use. As legal standards and per diem rates are subject to change, users should verify current details with official GSA or government resources. This information does not serve as financial or legal counsel.