Las Vegas Per Diem Calculator and Rates

Calculate Las Vegas' per diem rate based on GSA guidelines to simplify your business travels.

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Las Vegas is one of the world's premier destinations for conventions, trade shows, and corporate events. Millions travel to the city for business each year, making a clear and efficient expense management strategy essential for any organization. 

Per diem, a fixed daily allowance for lodging, meals, and incidental expenses, is the standard used by the federal government and a best practice for private companies to streamline travel reimbursements in this dynamic city. This guide provides a detailed look at the per diem rates for Las Vegas, key Nevada laws, and how to automate the entire process for accuracy and ease.

Las Vegas Per Diem Rates

As a major travel and convention hub, Las Vegas (Clark County) is designated as a Non-Standard Area (NSA) by the U.S. General Services Administration (GSA). This means it has its own specific per diem rates that are higher than the standard U.S. rate, designed to reflect the city's unique lodging and dining costs.

For Fiscal Year 2025 (October 1, 2024, to September 30, 2025), the per diem rates are as follows:

Las Vegas Area Per Diem Rates

  • M&IE: The Meals and Incidental Expenses rate is $86 per day.
  • Lodging: The maximum lodging allowance has seasonal variations:
    • $159 per night for the peak season (January - March).
    • $126 per night for the rest of the year (October - December & April - September).
  • First and Last Day of Travel: On the first and last day of a trip, the M&IE allowance is calculated at 75% of the full daily rate, which amounts to $64.50.

It's important to note these rates apply to all locations within Clark County, including the cities of Las Vegas, Henderson, and North Las Vegas, as well as Nellis Air Force Base.

Las Vegas Per Diem Rate Calculator

To easily determine the correct allowance for your trip to Las Vegas, our per diem calculator provides instant and accurate results based on the official GSA schedule.

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Your per diem allowance

Dates
Lodging (L)
Meals & Incidentals (M&IE)
Total (L + M&IE)
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Lodging (L)
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Meals & Incidentals (M&IE)
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Total (L + M&IE)
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*For the first and last day of travel, M&lE spend is limited to 75% of its normal, daily allowance.

Las Vegas GSA Lodging Rates

Financial year
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County
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Las Vegas Meals and Incidental Rates

Financial year
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County
Daily M&IE Total
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Some Important Las Vegas Per Diem Laws

Private employers in Las Vegas operate under Nevada state law, which has a distinct approach to employee expense reimbursement.

  • No State Mandate for Reimbursement: Nevada law does not require private employers to reimburse employees for business-related travel expenses. The decision to pay a per diem or reimburse actual costs is based entirely on the employer's policy.
  • Company Policy is a Binding Agreement: While reimbursement is not mandated by law, if an employer establishes a policy to reimburse expenses, that policy creates a binding contract. An employee could sue for breach of contract if the employer fails to follow its own written policy.
  • Federal FLSA Protections: The primary legal safeguard for employees is the federal Fair Labor Standards Act (FLSA). This law ensures that required business expenses paid by an employee do not cause their effective hourly pay to fall below Nevada's minimum wage.
  • Nevada Minimum Wage: Nevada has a two-tiered minimum wage system. As of July 1, 2024, the rate is $12.00 per hour for all employees.

Las Vegas Per Diem Laws vs Federal Law

The per diem rules for a private company employee in Las Vegas are fundamentally different from the GSA system that governs federal employees.

Primary Applicability

  • Federal Law (GSA): Mandatory for all U.S. federal government employees on official business in Las Vegas.
  • Nevada Law: State law does not set per diem rules for private employers. The primary legal considerations are the employer's own policies and the federal FLSA minimum wage protection.

Rate Setting and Usage

  • Federal Law (GSA): The GSA sets specific, non-negotiable per diem rates for Las Vegas that federal agencies must use.
  • Nevada Law: The state does not set or regulate per diem rates. Private companies have the flexibility to design their own travel reimbursement policies. Using GSA rates is a common business practice for fairness but is not a legal requirement.

Legal Focus

  • Federal Law (GSA): Aims to create a uniform, cost-controlled system for all government travel.
  • Nevada Law: Focuses on upholding employment agreements. If a company promises reimbursement, it is expected to adhere to its policy.

How Fyle Can Automate Per Diem and Expense Tracking

With the high volume of business travel to Las Vegas for conventions and meetings, managing expenses efficiently is paramount. Fyle’s intelligent expense management platform is designed to handle the specific challenges of a destination like Las Vegas, where costs can vary and tracking must be precise.

Fyle helps you master Las Vegas per diem and expense tracking:

  • Automated and Accurate Rate Application: Fyle automatically applies the correct GSA per diem rates for Las Vegas, instantly factoring in seasonal lodging changes and the 75% M&IE rule for travel days. This eliminates manual lookups and calculation errors.
  • Enforce Your Company’s Travel Policy: Since your company policy is the guiding legal document in Nevada, consistent enforcement is crucial. Build your specific rules for Las Vegas travel directly into Fyle’s policy engine to ensure every expense is checked for compliance.
  • Real-Time Expense Capture: Empower your employees to report expenses from the trade show floor or their hotel room. A simple photo of a receipt from Fyle’s mobile app or a forwarded email is all it takes to create an expense entry, eliminating post-trip administrative work.
  • Proactive Compliance Engine: Fyle’s platform checks every expense against your policies before it gets submitted. This saves your finance team countless hours of manual review and ensures every expense report is accurate from the start.
  • IRS-Compliant Mileage Tracking: For employees who may drive to Las Vegas or use a personal vehicle for business in the area, Fyle’s Google Maps-powered mileage tracker provides an easy and accurate way to log trips for reimbursement.
  • Direct Accounting Integration: Fyle syncs seamlessly with all major accounting software, including NetSuite, QuickBooks, Xero, and Sage Intacct. All approved per diem and travel data flows directly into your general ledger, saving time and ensuring financial accuracy.

With Fyle, you can confidently manage your Las Vegas travel expense process, ensuring you meet your policy obligations while providing a modern, hassle-free experience for your employees.

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The content on this page is for informational use. As legal standards and per diem rates are subject to change, users should verify current details with official GSA or government resources. This information does not serve as financial or legal counsel.