Calculate New York’s per diem rate based on GSA guidelines to simplify your business travels.
As a global center for finance, commerce, and culture, New York State, and particularly New York City, is a top destination for business travel. Navigating travel expenses in an environment known for its high costs requires a precise and well-understood approach.
Per diem—the daily allowance for lodging, meals, and incidental expenses—is the standard method used by federal agencies and many private businesses to manage these costs effectively. This guide provides a detailed breakdown of the per diem rates for New York, essential state laws that every employer must know, and how you can automate this process for accuracy and ease.
Per diem rates for official travel in New York are set by the U.S. General Services Administration (GSA). Given the state's varied economic landscape, rates differ dramatically between New York City and other regions. These GSA rates are mandatory for federal employees and serve as a crucial benchmark for private sector travel policies.
For Fiscal Year 2025 (October 1, 2024, to September 30, 2025), key rates are broken down as follows:
New York's major business and government centers have specific Non-Standard Area (NSA) rates.
High-cost suburbs and popular tourist destinations have their own unique, often seasonal, rates.
For any county in New York not specifically listed by the GSA as a Non-Standard Area (NSA), the standard CONUS rate applies. For FY 2025, this rate is $178 ($110 for lodging and $68 for M&IE).
To get precise and up-to-date allowance information for your trip, our New York Per Diem Rate Calculator simplifies the process based on the official GSA schedule.
Private employers in New York must adhere to state labor laws that provide strong protections for employees regarding expense reimbursement and wages.
The per diem framework for a private company employee in New York is fundamentally different from the GSA system that governs federal employees.
Managing travel expenses in New York, with its high costs and varying regional rates, requires a system that is not only efficient but also ensures compliance with your legally binding policies. Fyle’s intelligent expense management platform is built to address this complexity.
Fyle helps you master New York per diem and expense tracking:
With Fyle, you can confidently manage your New York travel expense process, ensuring you meet your legal obligations while providing a modern, hassle-free experience for your employees.
The content on this page is for informational use. As legal standards and per diem rates are subject to change, users should verify current details with official GSA or government resources. This information does not serve as financial or legal counsel.
