Calculate Kansas’s per diem rate based on GSA guidelines to simplify your business travels.
From the corporate hubs of Overland Park to the vital aviation industry in Wichita, Kansas is a key center for American business and agriculture. For organizations with employees traveling to or across Kansas, understanding per diem rates is crucial for efficient and compliant expense management.
Per diem—a daily allowance for lodging, meals, and incidental expenses—is the standard method for reimbursing travel costs. This guide provides a detailed overview of the federal per diem rates for Kansas, outlines the specific laws and policies within the state, and shows how you can automate the entire process.
Per diem rates for official travel in Kansas are set by the U.S. General Services Administration (GSA). These federal rates are mandatory for federal employees and serve as a common benchmark for private sector companies looking to create an IRS-compliant reimbursement policy.
For Fiscal Year 2025 (October 1, 2024, to September 30, 2025), key rates are broken down as follows:
Kansas's primary business centers in the Kansas City metro area have specific Non-Standard Area (NSA) rates.
The first and last day of travel for these locations, the M&IE rate is $60.00.
It is important to note that many of Kansas's largest cities and university towns are not designated as high-cost areas and therefore use the Standard CONUS Rate.
For any county in Kansas not specifically listed by the GSA—including major cities like Wichita and university towns like Lawrence—the standard CONUS rate applies. For FY 2025, this rate is $178 ($110 for lodging and $68 for M&IE).
Find the exact per diem allowance for your business trip to Kansas with our easy-to-use calculator. Select the fiscal year, choose your destination city or county, and input your travel dates. The tool will instantly provide the correct lodging and M&IE rates based on the official GSA schedule.
While private employers in Kansas have flexibility, it's important to be aware of state laws and the specific, different system used for state government employees.
It is crucial to understand which set of rules applies to you. The federal GSA system and the State of Kansas policy are separate and distinct.
Managing travel expenses in a state with two different rate systems can be confusing. Fyle’s intelligent expense management platform brings simplicity and control to your process, ensuring every trip is compliant and hassle-free.
Fyle provides your business with clarity and control over Kansas travel expenses:
With Fyle, you can streamline your Kansas expense management, providing a modern experience for your travelers while maintaining perfect compliance.
The content on this page is for informational use. As legal standards and per diem rates are subject to change, users should verify current details with official GSA or government resources. This information does not serve as financial or legal counsel.
