New Hampshire Per Diem Allowance

Calculate New Hampshire’s per diem rate based on GSA guidelines to simplify your business travels.

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New Hampshire hosts a dynamic mix of business travel. Managing the costs associated with this travel requires a clear, consistent, and legally compliant per diem policy.

This guide provides a detailed breakdown of the official GSA per diem rates for New Hampshire, explains the state's important laws regarding employee expenses, and shows how you can use automation to manage the process with ease.

New Hampshire Per Diem Rate

Per diem rates for official travel in New Hampshire are set by the U.S. General Services Administration (GSA). These federal rates are mandatory for federal employees and serve as a common benchmark for private sector companies looking to create an IRS-compliant reimbursement policy that also adheres to New Hampshire law.

For Fiscal Year 2025 (October 1, 2024, to September 30, 2025), key rates are broken down as follows:

Business and Tourist Hubs

New Hampshire's primary destinations have their own designated Non-Standard Area (NSA) rates.

  • Portsmouth (Rockingham County):
    • M&IE: $74 per day
    • Lodging: Seasonal, with rates of $192 (July-Aug), $171 (Sep-Oct), and $129 (Nov-June).
  • Conway (Carroll County):
    • M&IE: $80 per day
    • Lodging: Seasonal, with rates of $161 (July-Aug), $144 (Sep-Oct), and $118 (Nov-June).
  • Lebanon / Lincoln / West Lebanon (Grafton County):
    • M&IE: $74 per day
    • Lodging: Seasonal, with a rate of $177 (June-Oct) and $142 (Nov-May).
  • Manchester (Hillsborough County):
    • M&IE: $74 per day
    • Lodging: A flat rate of $130 per night.

The first and last day of travel, the M&IE rate is $60.00 for Conway and $55.50 for all other listed locations.

Standard CONUS Rate

For any county in New Hampshire not specifically listed by the GSA—including the state capital of Concord—the standard CONUS rate applies. For FY 2025, this rate is $178 ($110 for lodging and $68 for M&IE).

New Hampshire Per Diem Rate Calculator

Find the exact per diem allowance for your business trip to New Hampshire with our easy-to-use calculator. Select the fiscal year, choose your destination, and input your travel dates. The tool will instantly provide the correct lodging and M&IE rates based on the official GSA schedule.

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Your per diem allowance

Dates
Lodging (L)
Meals & Incidentals (M&IE)
Total (L + M&IE)
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Lodging (L)
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Meals & Incidentals (M&IE)
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Total (L + M&IE)
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*For the first and last day of travel, M&lE spend is limited to 75% of its normal, daily allowance.

New Hampshire GSA Lodging Rates

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New Hampshire Meals and Incidental Rates

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Some Important New Hampshire Per Diem Laws

New Hampshire has specific laws that create a clear obligation for employers regarding work-related expenses.

  • Mandatory Reimbursement Under State Law: New Hampshire law (RSA 275:57) requires employers to reimburse employees for expenses that are a "condition of employment." This means if an employee must travel to perform their duties, the employer is legally required to pay for the necessary costs incurred.
  • Using Per Diem to Fulfill Legal Obligations: While reimbursement is required, the state does not set specific rates for private companies. Using a per diem allowance based on the GSA schedule is a common and highly defensible method for employers to meet their legal obligation to cover employees' necessary travel costs.

New Hampshire Per Diem Laws vs Federal Law

It's crucial for New Hampshire employers to understand how the state's legal mandate interacts with the federal per diem system.

Primary Applicability

  • Federal Law (GSA): Mandatory for U.S. federal government employees traveling to New Hampshire. Private companies often use these rates as a benchmark for what is considered a "reasonable" reimbursement.
  • New Hampshire State Law: Mandatory for all private sector employers in New Hampshire. It establishes the duty to reimburse, not the specific rates.

Rate Setting and Usage

  • Federal Law (GSA): Sets specific, non-negotiable per diem rates that federal agencies must use.
  • New Hampshire State Law: Does not set its own rates but legally requires that reimbursement be sufficient to cover an employee's actual, necessary costs. Using GSA rates is a common way to establish a policy that is presumed reasonable and compliant with this law.

Legal Focus

  • Federal Law (GSA): Aims to create a uniform, cost-controlled system for government travel.
  • New Hampshire State Law: Aims to protect employees by ensuring they are not financially burdened by their employer's business costs.

How Fyle Can Automate Per Diem and Expense Tracking

With a legal requirement to reimburse all necessary business expenses, New Hampshire employers need an expense management system that is accurate, compliant, and efficient. Fyle's expense management software automates the entire workflow, providing an ironclad audit trail while making life easier for your team.

Here’s how Fyle helps you build a compliant and efficient expense process in New Hampshire:

  • A Configurable Policy Engine to Ensure Compliance: Build your travel policy directly into Fyle, with specific rules for GSA per diem rates, mileage, and other expenses. This ensures that every reimbursement aligns with New Hampshire law and your company's budget.
  • Instant Expense Capture for Traveling Employees: Your team can report expenses the moment they happen. A quick photo of a receipt using Fyle is all it takes to create a verifiable record, ensuring no legally required reimbursement is missed due to lost paperwork.
  • Simplified Corporate Card Reconciliation: For companies that use corporate cards, Fyle offers direct integration with Visa, Mastercard, and American Express. It provides real-time transaction feeds and helps employees reconcile their spending instantly, ending the monthly hassle of matching statements to receipts.
  • Accurate Mileage Tracking for Every Business Trip: Fyle’s integrated mileage tracker powered by Google Maps provides a simple and IRS-compliant way for employees to log vehicle mileage, perfect for travel around the state.
  • A Faster, More Accurate Financial Close: Fyle integrates seamlessly with leading accounting software like Sage, NetSuite, QuickBooks, and Xero. All approved expense data flows straight to your general ledger, eliminating hours of manual data entry and ensuring a faster, more accurate monthly close.

With Fyle, you can confidently meet your legal reimbursement obligations in New Hampshire, giving your finance team powerful controls while offering a simple, modern experience for your employees.

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The content on this page is for informational use. As legal standards and per diem rates are subject to change, users should verify current details with official GSA or government resources. This information does not serve as financial or legal counsel.